CITY OF EL PASO, TEXAS
AGENDA ITEM SUMMARY FORM
Details
All Districts
Streets & Maintenance, Richard J. Bristol, (915) 212-7000
Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181
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public hearing date: Click or tap to enter a date.
strategic goal:
Goal 7 - Enhance and Sustain El Paso’s Infrastructure Network
subgoal: 7.5 Set one standard for infrastructure across the city
SUBJECT:
APPROVE a Resolution / Ordinance / lease to do what? OR AUTHORIZE the City Manager to do what? Be descriptive of what we want Council to approve. Include $ amount if applicable.
Title
The linkage to the Strategic Plan is subsection 7.5 - Set one standard for infrastructure across the city.
Award Summary:
Discussion and action on the award of Solicitation No. 2021-0179 Motor Oil, Antifreeze, Lubricants, Transmission and Hydraulic Oils & Fluids to M.J. Mader Enterprises, Inc., dba Bio Dyne Chemical Co. for an initial three (3) year term estimated award of $ 1,029,278.40. The award also includes a two (2) year option for an estimated amount of $ 686,185.60. The total value of the contract including the initial term plus the option is five (5) years for a total estimated award of $ 1,715,464.00. The award of this contract will allow for the City to perform preventative maintenance on all vehicles.
Contract Variance:
The difference in cost, based on comparison from previous contract is as follows: An increase of $465,166.11 for the initial term, which represents an 82.5% increase, due to increases in pricing and additional quantities.
Department: Streets and Maintenance
Award to: M.J. Mader Enterprises, Inc. dba Bio Dyne
Chemical Co.
El Paso, TX
Item(s): All
Initial Term: 3 years
Option to Extend: 2 years
Annual Estimated Award: $ 343,092.80
Initial Term Estimated Award: $ 1,029,278.40 (3 years)
Total Estimated Award: $ 1,715,464.00 (5 years)
Account No.: 532-37020-531240-3600-P3701
Funding Source: Internal Fleet Service Fund
District(s): All
This is a Low Bid, unit price contract.
The Purchasing and Strategic Sourcing and Streets and Maintenance Departments recommend award as indicated to M.J. Mader Enterprises, Inc., dba Bio Dyne Chemical Co., the lowest responsive, responsible bidder, and that Cummins Inc. and Border International Trucks be deemed non-responsive for failure to bid on all items. In accordance with this award the City Manager or designee is authorized to exercise future options if needed
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Background / DISCUSSION:
Discussion of the what, why, where, when, and how to enable Council to have reasonably complete description of he contemplated action. This should include attachment of bid tabulation, or ordinance or resolution if appropriate. What are the benefits to the City of this action? What are the citizen concerns?
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PRIOR COUNCIL ACTION:
Has the Council previously considered this item or a closely related one?
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AMOUNT AND SOURCE OF FUNDING:
How will this item be funded? Has the item been budgeted? If so, identify funding source by amount numbers and description of account. Does it require a budget transfer?
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********************REQUIRED AUTHORIZATION********************
If Agenda Item Summary Form is initiated by Purchasing, client department should sign also