CITY OF EL PASO, TEXAS
LEGISTAR AGENDA ITEM SUMMARY FORM
DISTRICT, DEPARTMENT, CONTACT INFORMATIOn:
Please choose District and Department from drop down menu. Please post exactly as example below.
No Title’s, No emails. Please use ARIAL 10 Font.
Details
All Districts
Purchasing and Strategic Sourcing, K. Nicole Cote, (915) 212-1092
Libraries, Norma Martinez, (915) 212-3200
End
AGENDA LANGUAGE:
This is the language that will be posted to the agenda. Please use ARIAL 11 Font.
Title
The linkage to the Strategic Plan is subsection: 4.2 Create innovative recreational, educational and cultural programs.
Award Summary:
Discussion and action that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2024-0314 PC Time & Print Management to Comprise Technologies, Inc., the sole developer and provider of SAM, SmartALEC, SmartPAY and Smart Kiosk Payment Centers for a term of three (3) years for an estimated amount of $120,203.59. The supplier will be required to provide an updated sole source letter and affidavit each year. This contract will provide continued services and allow purchase of additional licenses and kiosks for the Main Library.
Contract Variance:
The difference based in comparison to the previous contracts is as follows: a decrease of $43,282.41 for a three (3) year term, which represents a 26.47% decrease due to combining contracts of integrated solutions of software and hardware functions.
|
Department: |
Libraries |
|
Award to: |
Comprise Technologies Inc |
|
City & State: |
Navesink, NJ |
|
Item(s): |
All |
|
Initial Term: |
3 Years |
|
Option Term: |
N/A |
|
Total Contract Time: |
3 Years |
|
Annual Estimated Award: |
$35,274.58 Year 1 |
|
|
$40,392.22 Year 2 |
|
|
$44,536.79 Year 3 |
|
Initial Term Estimated Award: |
$120,203.59 |
|
Option Term Estimated Award: |
N/A |
|
Total Estimated Award: |
$120,203.59 |
|
Account(s): |
239-1000-15240-522020-P1506 |
|
Funding Source(s): |
General Fund |
|
District(s): |
All |
Non-Competitive Procurement under Local Government General Exemption: Section 252.022 - (7) a procurement of items that are available from only one source (D) captive replacement parts or components for equipment.
The Purchasing & Strategic Sourcing Department and Libraries Department recommend award as indicated to Comprise Technologies Inc., under the exemption listed above.
It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.
Additionally, it is requested that the City Attorney's Office review and that the City Manager or designee be authorized to execute any related contract documents and agreements necessary to effectuate this award.
End