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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Mass Transit Department Board Agenda status: Final
Meeting date/time: 7/6/2022 10:00 AM Minutes status: *** DRAFT ***  
Meeting location: COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY
Published agenda: Agenda Agenda Published minutes: 07-06-2022 Mass Transit Department Board Meeting minutes 07-06-2022 Mass Transit Department Board Meeting minutes Meeting Extra1: Not available  
Agenda packet: Agenda Packet Agenda Packet
Meeting video: eComment: Not available  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
22-840 11. MinutesApproval of Minutes of the Mass Transit Department Board Meeting of June 7, 2022.   Not available Video Video
22-890 12. Request to ExcuseREQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS   Not available Video Video
22-859 13. ResolutionsThat the City of El Paso adopts the City of El Paso’s Mass Transit Department’s (Sun Metro) Suspension of Service Policy, attached as exhibit A of the Resolution; That the City Manager, or his designee, are authorized to sign the Sun Metro Suspension of Service policies and continue signing annual policies containing no changes. Any suspension of service policies with changes will be brought back to the Mass Transit Authority for approval.   Not available Video Video
22-841 14. Notice for NotationFor Notation Only: TXDOT State Safety Oversight Annual Status Report for CY21   Not available Video Video
22-881 15. Other Bids, Contracts, ProcurementsDiscussion and action on the award of Solicitation No. 2022-0467 Security Guard Services - Sun Metro to Tricorp Security, Inc. for an initial term of three (3) years for a total initial estimated award of $5,998,176.00. The award also includes a two (2) year option for an estimated amount of $3,998,784.00. The total value of the contract is, including the initial term plus the option for a total of five (5) years, for an estimated amount of $9,996,960.00. This contract will allow the Mass Transit Department (Sun Metro) to provide required security and enhanced protection and safety for Sun Metro’s customers, personnel and facilities. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $488,841.12 for the initial term, which represents an 8.87% increase due to hourly rate increases. Department: Mass Transit (Sun Metro) Vendor : Tricorp Security, Inc. Kerens, TX Item(s): All Initial Term: 3 years Option to Extend: 2 years Annual Estimated Award: $1,999,392.00 Initial Term Estimated Award:    Not available Video Video
22-887 16. Other Bids, Contracts, ProcurementsDiscussion and action on the request that the Purchasing Director is authorized to notify M.J. Mader Enterprises, Inc dba Bio Dyne Chemical Co. that the City is terminating Contract 2018-360 Lubricants for Transit Fleet for convenience, pursuant to the provisions and requirements of Part 4, Section 8, Paragraph A of the Contract Clauses, and that the termination shall be effective as of July 6, 2022.   Not available Video Video
22-883 17. Other Bids, Contracts, ProcurementsDiscussion and action on the award of Solicitation No. 2022-0619 Lubricants for Transit Fleet (Re-Bid) to MJ Mader Enterprises Inc. dba Bio Dyne Chemical Co. for an initial term of one (1) year for a total estimated award of $576,300.00. The award also includes a one (1) year option for an estimated amount of $576,300.00. The total value of the contract is, including the initial term plus the option for a total of two (2) years, for an estimated amount of $1,152,600.00. The award of this contract will allow for the purchase of lubricants required for Sun Metro buses. Contract Variance: The difference based on comparison to the previous contract is as follows: a decrease of $68,223.00 for the initial term, which represents a 10.59% decrease due to less items included in this contract. Department: Sun Metro - Mass Transit Award to: MJ Mader Enterprises Inc. dba Bio Dyne Chemical Co. Initial Term: 1 year Option to Extend: 1 year Annual Estimated Amount: $576,300.00 Total Estimated Award: $1,152,600.00 (2 years) Account No.: 560-3200-530040-60050-P6017 Fund   Not available Video Video
22-885 18. Other Bids, Contracts, ProcurementsDiscussion and action on the request that the Director of Purchasing & Strategic Sourcing Department be authorized to issue Purchase Orders for 2022-0510 Rolling Stock Audit Services to First Transit, Inc., for a term of five (5) years for a total estimated amount of $574,336.00. The award of this contract will allow Sun Metro to conduct required Pre-Award and Post-Delivery Audits for Rolling Stock Procurements as required by the Federal Transit Administration (FTA). FTA objective in implementing 49 CFR part 661 - Buy America Requirements and 49 CFR part 663 - Pre-Award and Post Delivery Audits of Rolling Stock Purchases is to support U.S. jobs and the U.S. manufacturing industry. Contract Variance: N/A Department: Mass Transit (Sun Metro) Award to: First Transit Inc. El Paso, TX Term: Five (5) years Group 1: $161,736.00 Group 2: $412,600.00 Total Estimated Amount: $574,336.00 (5 years) Account No: 560-3200-60010-521010-P6006 Funding Source: Sun Metro Operating Funds District(s): All Non-Competitive, Requirements Contract   Not available Video Video