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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: City Council Agenda status: Final
Meeting date/time: 4/13/2021 3:30 PM Minutes status: *** DRAFT ***  
Meeting location:
Teleconference phone number 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 951-995-512#
Published agenda: Agenda Agenda Published minutes: 04-13-2021 Minutes Meeting Extra1 Label: Not available  
Agenda packet: Agenda Packet Agenda Packet
Meeting video: eComment: Not available  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
21-398 11. MinutesApproval of Minutes of the Regular City Council Meeting of March 30, 2021, the Agenda Review Meeting of March 29, 2021, and the Work Session of March 29, 2021.   Not available Not available
21-361 13. ResolutionsThat the City Manager be authorized to sign a Chapter 380 Agreement by and between the CITY OF EL PASO, a Texas home rule municipal corporation, and LIFTFUND, INC., in an amount not to exceed $11,710 supporting of the administration of a small business relief program which will provide grants to eligible small businesses located in District 6 within the City of El Paso affected by the COVID-19 pandemic; effectuating the intent of the February 16, 2021 Resolution that authorized the expenditure of General Fund savings generated from the unfilled administrative position.   Not available Not available
21-417 14. ResolutionsThat the City Manager be authorized to sign a Lessor’s Approval of Assignment of the Ground Lease, by the City of El Paso (“Lessor”), Infinity Nine at El Paso, LLC, (“Assignor”) and Sealy Hawkins Boulevard, LLC (“Assignee”) for property described as Lots 1, Block 14, El Paso International Airport Tracts, Unit 11, City of El Paso, El Paso County, Texas, also known as 1701 Hawkins Boulevard, El Paso, Texas. The remaining lease term is 19 years and 7 days with two (2) five-year options. The site is 235,245 SF at $0.3119 per SF and the annual rent is $73,372.92. The lease agreement expires April 30, 2040 with option to extend to April 20, 2050.   Not available Not available
21-413 15. ResolutionsA Resolution that the City Council authorizes the Mayor to sign a letter in support of the proposed National Register of Historic Places nomination of Segundo Barrio Historic District.   Not available Not available
21-420 16. ResolutionsA Resolution authorizing the City Engineer to sign a change order to increase the Project Amount Bid for the Yarbrough Drive South, George Dieter Drive & Lee Trevino Drive Roadway Lighting and Median Landscaping Project by $138,932.00, resulting in increasing the original project amount of $5,710,558.40 to a Total Project Amount of $5,849,490.40. The increase is for the additional cost associated with changing the Round Tapered Aluminum Poles called for in the Contract to Green Fluted Poles in the Yarbrough South Portion of the Project. The George Dieter and Lee Trevino Roadway segments do not call for any street lighting. The increase is covered by the Project’s Contingency and will cover the costs for the following: · The cost differential associated with providing Green Fluted Poles instead of Round Tapered Aluminum Poles. · The cost associated with any work required as part of effecting the change in materials that will ensure consistency with the type of poles being called for in the other roadway corridors throughout the City of El Paso.   Not available Not available
21-422 17. ResolutionsThe linkage to the Strategic Plan is subsection 6.3 - Implement programs to reduce organizational risk. That the Director of Purchasing and Strategic Sourcing Department be authorized to extend the existing contract 2009-097R 457 (b) Deferred Compensation Plan Administrator and 401(a) Profit Sharing Administrator with Prudential, effective June 1, 2021; to continue to provide administrator services for the City’s 457(b) and 401(a) plans on a month-to-month basis, with 60 days written notice of termination, and under the terms of the existing service agreement.   Not available Not available
21-421 18. ResolutionsThat the City Engineer is authorized to sign an Easement for a Public Road or Street with the Secretary of the United States Army to allow the City to construct, operate, and maintain park and ride facilities and infrastructure associated with the Montana Rapid Transit System on 12.88 acres of Ft. Bliss property located near the intersection of Montana Avenue and Lee Trevino Dr. and the intersection of Montana Avenue and George Dieter Dr.   Not available Not available
21-424 19. ResolutionsThat the City Manager, or designee, be authorized to sign an Underground Electrical Easement, granting an easement to the El Paso Electric Company to provide electrical power to property located near the intersection of Franklin Avenue and El Paso Street legally described as a Portion of Block 18, Mills Addition, an addition to the City of El Paso, El Paso County, Texas.   Not available Not available
21-354 110. ResolutionsA Resolution to authorize the Mayor to sign an Interlocal Agreement between the City of El Paso and Texas A&M University for COVID-19 outreach, prevention and vaccination information within El Paso County. [POSTPONED FROM 04-13-2021]   Not available Not available
21-440 111. Board Re-AppointmentsSandra Sanchez Almanzan to the City Plan Commission by Mayor Oscar Leeser.   Not available Not available
21-436 112. Board Re-AppointmentsMatt Kerr to the City of El Paso Employees Retirement Trust Board of Trustees by Mayor Oscar Leeser.   Not available Not available
21-445 113. Board Re-AppointmentsAndres Farias to the Fair Housing Task Force, as a Regular Member, by Representative Cissy Lizarraga, District 8.   Not available Not available
21-443 114. Board AppointmentsJose L. Reyes to the City Plan Commission by Representative Henry Rivera, District 7.   Not available Not available
21-437 115. Board AppointmentsGary Edens to the Museums and Cultural Affairs Advisory Board by Mayor Oscar Leeser.   Not available Not available
21-434 116. Board AppointmentsCristian Botello to the Public Service Board Selection Committee by Representative Claudia L. Rodriguez, District 6.   Not available Not available
21-444 117. Board AppointmentsCasey Mangan to the Fair Housing Task Force, as an Alternate Member, by Representative Cissy Lizarraga, District 8.   Not available Not available
21-448 118. Board AppointmentsMelanie Bailey to the El Paso Housing Finance Corporation by Mayor Oscar Leeser.   Not available Not available
21-407 119. Applications for Tax RefundsThat the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires approval by the legislative body of refunds of tax overpayments greater than $2,500.00. (See Attachment A)   Not available Not available
21-408 120. Applications for Tax RefundsThat the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires approval by the legislative body of refunds of tax overpayments exceeding the three (3) year limit. (See Attachment B)   Not available Not available
21-399 121. BidsThe linkage to the Strategic Plan is subsection 3.1 - Improve the visual impression of the community (gateways, corridors, intersections and parkland). Award Summary: The award of Solicitation No. 2021-0735 Fertilizer to the Timothy Mitchell dba C.M.C. Agronomy, LLC. for items 4 and 5, for a three (3) year initial term estimated award of $175,800.00. The award also includes a two (2) year optional amount of $117,200.00. The total value of the contract including the initial term plus the option is five (5) years for an estimated award of $293,000.00. This contract will provide fertilizer products, needed for the city’s parks. Contract Variance: There is no prior contract to compare. Department: Streets and Maintenance Vendor: Timothy Mitchell dba C.M.C. Agronomy, LLC. McKinney, TX Item(s): 4 and 5 Initial Term: 3 years Option to Extend: 2 years Annual Estimated Award: $ 58,600.00 Initial Term Estimated Award: $175,800.00 (3 years) Total Estimated Award: $293,000.00 (5 years) Account No.: 451 - 1000 - 51295 - 531130 - P5120 Funding Source: General Fund District(s): All This   Not available Not available
21-419 122. BidsThe linkage to the Strategic Plan is subsection 6.3 - Implement programs to reduce organizational risk. Award Summary: That Medlock Commercial Contractors, LLC shall be reinstated to active bidding status with the City of El Paso effective immediately.   Not available Not available
21-401 123. Operational Focus UpdatesBudget Update.   Not available Video Video
21-425 124. OrdinancesAn Ordinance granting Dominion Ambulance, LLC, a franchise extension and amending Ordinance No. 018924, to modify its franchise rates, to operate a non-emergency ambulance transfer service.   Not available Video Video
21-426 125. OrdinancesAn Ordinance granting Elite Medical Transport of Texas, LLC d/b/a Elite Medical Transport, a franchise extension and amending Ordinance No. 018925, to modify its franchise rates, to operate a non-emergency ambulance transfer service; and repealing Ordinance No. 019111.   Not available Video Video
21-427 126. OrdinancesAn Ordinance granting Life Ambulance, Inc., a franchise extension and amending Ordinance No. 018926, to modify its franchise rates, to operate a non-emergency ambulance transfer service.   Not available Video Video
21-402 127. OrdinancesAn Ordinance granting Special Permit No. PZST20-00011, to allow for infill development with reduction of parking, lot area, lot width, lot depth, front yard setback, and cumulative front & rear yard setback on the property described as being the west 47.47 feet of Lot 5, Indian Town Subdivision, 9124 San Fernando Court, City of El Paso, El Paso County, Texas, pursuant to Section 20.10.280 Infill Development of the El Paso City Code. The penalty being as provided for in Chapter 20.24 of the El Paso City Code. The proposed special permit and detailed site development plan meet the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: 9124 San Fernando Ct. Applicant: Rogelio Gaytan, PZST20-00011   Not available Video Video
21-410 128. OrdinancesAn Ordinance changing the zoning of Lot 27, Block 1, Alto Mesa Unit 5, 6700 N. Mesa Street, City of El Paso, El Paso County, Texas from P-C (Planned Commercial) to C-2 (Commercial). The penalty being as provided in Chapter 20.24 of the El Paso City Code. The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: 6700 N. Mesa Street Applicants: Weststar Bank PZRZ21-00002   Not available Video Video
21-414 129. OrdinancesAn Ordinance vacating a 87 square-foot portion of a 10-foot public utility easement located within a portion of Lot 14, Block 485, Tierra del Este Unit Seventy Four, City of El Paso, El Paso County, Texas. Subject Property: 2401 Tierra Murcia St. Applicant: Sanderson Village, LLC SUET21-00001   Not available Video Video
21-418 130. OrdinancesAn Ordinance amending Title 2 (Administration and Personnel) of the El Paso City Code, to amend Chapter 2.94 (Regulation of Lobbying Activities) Section 2.94.130 (Disqualification from Contracting). The penalty being as provided for in Chapter 2.94.130 of the El Paso City Code.   Not available Video Video
21-409 131. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 1.5 Stimulate economic growth through transit and bridges integration. Discussion and action on the request that the Director of the Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order(s) to Public Facilities and Services, Inc., the sole source provider for the upkeep, maintenance and monitoring of the automated public toilets located at the two downtown international bridges, with the stipulation that the vendor provides an updated sole source letter and affidavit each year. Contract Variance: No contract variance. Department: International Bridges Award to: Public Facilities and Services, Inc. Roswell, GA Annual Estimated Amount: $76,560.00 Total Estimated Award: $229,680.00 (3 years) Account No.: 522060-564-3300-64830 Funding Source: International Bridge Operations District(s): 1, 3 and 8 Reference No.: 2021-0485 This is a Sole Source, service and maintenance contract.   Not available Video Video
21-394 132. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 4.2 - Create innovative recreational, educational and cultural programs Award Summary: Discussion and action on the award of Solicitation 2021-0793 Dick Shinaut and Salvador Rivas Park Improvements to PRIDE GENERAL CONTRACTORS, LLC for an estimated award of $856,548.15. This contract will provide park improvements as follows: Dick Shinaut Skate Park Improvements consists of new street plaza skate park, landscape and illumination improvements. Salvador Rivas Park Improvements consist of the removal of existing sidewalk, curb and gutter, site clearing and grading, the preparation of subgrade and installation of new base course, landscape and illumination improvements. Department: Capital Improvement Award to: PRIDE GENERAL CONTRACTORS, LLC El Paso, TX Item(s): All Initial Term: 190 Consecutive Calendar Days Base Bid I: $479,141.33 Base Bid II: $377,406.82 Total Estimated Award: $856,548.15 Account No.: 190 - 4800 - 29010 - 580270 - PCP13PRKA05 190 - 4800 - 29010 - 580   Not available Video Video
21-405 133. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 4.2 Create innovative recreational, educational and cultural programs. This contract will provide Full Service Smart Kiosk Payment Centers, license and maintenance. Discussion and action on the request that the Director of the Purchasing and Strategic Sourcing Department be authorized to issue Purchase Orders over the next three (3) years totaling an estimated amount of $126,204.00 to Comprise Technologies, Inc., the sole source provider for Full Service Smart Kiosk Payment Centers software and equipment used at the Public Libraries, with the stipulation that the vendor provides an updated sole source letter and affidavit each year. Contract Variance: No contract variance. Department: Library Services Award to: Comprise Technologies Navesink, NJ Total Estimated Amount: $126,204.00 Funding Source: General funds Account No.: 453-1000-580090-53030 453-1000-580090-53050 453-1000-580090-53060 453-1000-580090-53070 453-1000-580090-53080 453-1000-580090-53090 453-1000-580090-53100 453-1000-580090-53110 453-1000-580090-53120 45   Not available Video Video
21-406 134. BidsThe linkage to Strategic Plan is subsection 6.3 - Implement programs to reduce organizational risk. This contract will continue to provide plans offered as a supplement to the City’s defined benefit pension plan. Award Summary: Discussion and action on the award of Solicitation No. 2021-0043R 457(b) Deferred Compensation Plan Administrator and 401(a) Profit Sharing Plan Administrator to Empower Retirement, LLC for an initial five (5) year term. The award is to include a two (2), two (2) year optional terms for a total of nine (9) years. Contract Variance: No cost to the City. Department: Human Resources Award to: Empower Retirement, LLC Greenwood Village, CO Items: ALL Initial Term: 5 years Option to Extend: Two, two (2) years Annual Estimated Award: NA Initial Term Estimated Award: NA Total Estimated Award: NA Account No.: NA Funding Source: Employee Voluntary Contributions Only Districts: All This is a Request for Proposal, service contract. The Purchasing & Strategic Sourcing and Human Resources Departments recommend award as i   Not available Video Video
21-400 135. Other Bids, Contracts, ProcurementsThe linkage to the strategic plan is subsection 7.5 - Set one standard for infrastructure across the city. Award Summary: Discussion and action on the request that the Director of the Purchasing and Strategic Sourcing Department be authorized to issue a Purchase Order(s) to Sierra Machinery Inc., the sole factory authorized dealer of Volvo, Gradall, and Doosan parts & service in the El Paso area, with a two (2) year term and with a stipulation that Sierra Machinery Inc. provide an updated sole source letter and affidavit each year. This contract will ensure continued maintenance and repair of the Volvo, Gradall, and Doosen heavy equipment owned by the City. Contract Variance: The difference in cost, based on comparison to the previous contract is as follows: A yearly increase of $13,333.33 or a 7.1% due to increases in units being serviced. Department: Streets and Maintenance Award to: Sierra Machinery Inc. El Paso, TX Initial Term: 2 years Annual Estimated Amount: $200,000.00 Total Estimated Award: $400,000.00 (2 years) Account No.: 531210-532-3600-37020-P3701 531250-532-3   Not available Video Video
21-416 136. Operational Focus UpdatesPresentation and discussion on the City’s Capital Improvement Program.   Not available Video Video
21-395 137. OrdinancesAn Ordinance authorizing the issuance of City of El Paso, Texas Combination Tax and Revenue Certificates of Obligation, Series 2021A and Series 2021B; levying a continuing direct annual ad valorem tax for the payment of such certificates; and resolving other matters which are necessary to effectuate such issuance, including the delegation of matters relating to the sale and issuance of such Certificates to an authorized City official within certain specified parameters.   Not available Video Video
21-396 138. OrdinancesAn Ordinance authorizing the issuance of City of El Paso, Texas, General Obligation Bonds, Series 2021 and General Obligation Refunding Bonds, Taxable Series 2021A; levying a continuing direct annual ad valorem tax for the payment of such Bonds; and resolving other matters which are necessary to effectuate such issuance; including the delegation of matters relating to the sale and issuance of such Bonds to an authorized City official within certain specified parameters.   Not available Video Video
21-397 139. OrdinancesAn Ordinance approving the issuance of the City of El Paso Downtown Development Corporation Special Revenue Refunding Bonds, Taxable Series 2021 (Downtown Ballpark Venue Project) by the City of El Paso Downtown Development Corporation, approving a Third Amendment to Master Lease Agreement related to such refunding bonds and approving other matters incident and related thereto.   Not available Video Video
21-360 140. OrdinancesAn Ordinance amending Title 15 (Public Services), Chapter 15.08 (Street Rentals), Section 15.08.120 (Special Privilege Licenses and Permits), Subsection (H) exceptions to add Paragraph 12 signs may be located in the Public Right of Way without the requirement of a Sign Permit or a Special Privilege, which meet the following criteria: (K) the sign may not be placed closer than twenty (20) feet to a waste container placed in the Right of Way pursuant to a Franchise Agreement issued by the City; (J) the sign may not be placed in that area of a triangle formed by the intersecting property lines and a diagonal joining property line at points twenty (20) feet from their intersection of any corner lot. The penalty is as provided for in Section 15.08.125 of the El Paso City Code.   Not available Video Video
21-367 141. OrdinancesAn Ordinance vacating city right-of-way over Guadalupe Pass Drive Right-of-Way, Hueco Pass Drive Right-of-Way, and Picacho Pass Drive Right-of-Way within Butterfield Trail Aviation Park Unit Three, City of El Paso, El Paso County, Texas Subject Property: North of Montana Ave. and East of Global Reach Dr. Applicant: Brock & Bustillos, Inc. SURW21-00001   Not available Video Video
21-348 142. OrdinancesAn Ordinance amending Title 9 (Health and Safety), Chapter 9.04 (Solid Waste Management), section 9.04.010 to address the Need For Safe Access (NFSA) to residential properties by the Environmental Services Department, promoting greater safety and improved customer service by providing the Director of the Department or Appointee of the Director the authority to establish a policy related to the Need For the Safe Access (NFSA) for residential properties abutting a private street or alley and to require such property owner or citizen of the City of El Paso to adhere to that policy or, if adherence is not possible, said property owner shall be required to secure solid waste collection service from a permitted hauler other than the Department in an effort to promote greater safety and improved service to the citizens of El Paso in the collection of solid waste and recyclables at residential properties through the City of El Paso.   Not available Video Video
21-353 143. OrdinancesAn Ordinance amending Title 9 (Health and Safety), Chapter 9.12 (Food and Food Handling Establishments), Section 9.12.010 (Definitions) to include “Kiosk” as an “Establishment” as defined by Title 9; and to add a definition of “Kiosk”; and Section 9.12.070 (License-Categories-Term) to add “Kiosk” as a license category; the penalty as provided in Section 9.12.890 of the City Code.   Not available Video Video
21-393 144. Other BusinessDiscussion and action on the approval of a Resolution to authorize the Director of Aviation to sign and submit a grant application and related documentation to the Federal Aviation Administration (FAA), and be designated the official representative of the City of EI Paso to act in connection with the application process for the Airport Improvement Program (AIP) Project No. 3-48-0077-044-2021. That upon approval and issuance of such grant by the FAA, the City Manager be authorized to accept and sign the grant agreement, any related grant modifications, and other necessary documents when the form and substance of those documents has been reviewed and approved by the City Attorney's office, and that such authorization will include the ability to accept and sign multiple agreements and documents, as the FAA grant may be issued in various disbursements. That the City Manager be authorized to approve and sign any and all documentation, to include budget transfers, in connection with this grant. The total grant amount shall include a federal estimated share of $5,000,000 and an estimated   Not available Video Video
21-415 145. Other BusinessDiscussion and action that the City Manager be authorized to sign an Agreement for Professional Services by and between the CITY OF EL PASO and ASA ARCHITECTS P.C., a New Mexico professional corporation, for a project known as “ARCHITECT AND ENGINEERING SERVICES FOR EL PASO POLICE DEPARTMENT CENTRAL REGIONAL COMMAND CENTER” for an amount not to exceed $1,968,000; that the City Engineer is authorized to approve additional Basic Services and Reimbursables for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00) and to approve Additional Services for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00) if such services are necessary for the proper execution of the project and that the increased amounts are within the appropriate budgets of the project for a total amount of $2,068,000; and that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for the execution of the Agreement.   Not available Video Video
21-411 146. Other BusinessA presentation and update on City project proposals selected for the FY 2022 federal appropriations and surface transportation reauthorization submission processes; and discussion and action on a Resolution supporting the County of El Paso's project submission.   Not available Video Video
21-412 147. Other BusinessDiscussion and action in requesting City Council support for the staff recommended projects that have been selected to submit for the Better Utilizing Investments to Leverage Development (BUILD) grant program for the Department of Transportation (DOT) to invest in road, rail, transit, and port projects that promise to achieve national objectives.   Not available Video Video
21-442 148. Members of the City CouncilDiscussion and action on a City Resolution supporting fair and comprehensive immigration reform.   Not available Video Video
21-446 149. Members of the City CouncilDiscussion and action on a Resolution recognizing April 2021 as National Autism Awareness Month.   Not available Video Video
21-447 150. Members of the City CouncilDiscussion and action to direct the City Manager and the City Attorney to begin the Municipal Districting Commission process in accordance of the El Paso City Charter, Section 2.4.   Not available Video Video
21-449 151. Members of the City CouncilDiscussion and action to support SB 1704 designating U.S. Highway 54 in El Paso as the Korean War Veterans Memorial Highway by adding the item to the City’s State 87th Legislative Session Agenda as a support item and that a letter of support for SB 1704 be provided to the Senator and any committees that will be considering the bill.   Not available Video Video