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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: City Council Agenda status: Final
Meeting date/time: 3/16/2021 3:30 PM Minutes status: *** DRAFT ***  
Meeting location:
Teleconference phone number 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 335-059-763#
Published agenda: Agenda Agenda Published minutes: 03-16-2021 Minutes Meeting Extra1 Label: Not available  
Agenda packet: Agenda Packet Agenda Packet
Meeting video: eComment: Not available  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
21-304 11. MinutesApproval of Minutes of the Regular City Council Meeting of March 2, 2021, the Agenda Review Meeting of March 1, 2021, the Special Meeting of August 5, 2019, the Work Session of October 28, 2019, the Work Session of December 16, 2019, the Work Session of March 1, 2021, and the Corrected Minutes of the Regular City Council Meeting of December 17, 2019.   Not available Not available
21-299 13. ResolutionsThat the City Manager be authorized to sign a First Amendment and a Lessor’s Approval of Assignment for a General Aviation Commercial Ground Lease between the City of El Paso (“Lessor”) and TJW Aviation, LLC (“Lessee”) for the property described as Lots 14 and 15 Block 4, El Paso International Airport Tracts, City of El Paso, El Paso County, Texas, municipally known and numbered as 7201 Boeing, El Paso Texas. The First Amendment adds one (1) additional ten (10) year and one additional (5) year option. The Lessor’s Approval of Assignment consents to the Assignment of the lease from TJW Aviation, LLC to Elite Medical Air Transport, LLC.   Not available Not available
21-301 14. ResolutionsThat the City Manager be authorized to sign a First Amendment and a Lessor’s Approval of Assignment for a General Aviation Commercial Ground Lease between the City of El Paso (“Lessor”) and TJW Aviation, LLC (“Lessee”) for the property described as Parcel 2D being a portion of Lot 2, Block 4, El Paso International Airport Tract Unit 10, City of El Paso, El Paso County, Texas, municipally known and numbered as 1740 American Drive, El Paso Texas. The First Amendment adds three (3) additional ten (10) year options. The Lessor’s Approval of Assignment consents to the Assignment of the lease from TJW Aviation, LLC to Elite Medical Air Transport, LLC.   Not available Not available
21-316 15. ResolutionsThis Resolution is to authorize the City Manager to sign a Butterfield Trail Park Site Lease between the City of El Paso (“Lessor”) and CLK New-Star RE, LP (“Lessee”) for a portion of Lot 1, Block 3, Butterfield Trail Industrial Park, Unit One, Replat C, City of El Paso, El Paso County Texas, municipally known and numbered as 7120 Airport Road, El Paso, Texas. The initial lease term is five years with three (3) five-year options. The site is 51,251square feet at $1.12 per square foot and the annual rental rate is $57,401.12. The rate increased to $1.12 from $.51 an increase of $.61 per SF over the expiring lease and the square footage was reduced from 128,618 to 51,251.   Not available Not available
21-326 16. ResolutionsA Resolution to delegate authority to the Director of Aviation or designee to perform certain duties on behalf of the City of El Paso, after the City Attorney has reviewed and approved each, in accordance with the guidelines established herein, unless City Council approval is required by other law, obligation or policy. This delegation of authority to the Director of Aviation or designee will be effective as of March 16, 2021.   Not available Not available
21-300 17. ResolutionsThe City Manager or designee be authorized to sign the Interlocal Agreement between: the City of El Paso, Texas; County of El Paso, Texas; the City of Anthony, Texas; Town of Horizon City, Texas; the City of Socorro, Texas; Constable Precinct 6, San Elizario Marshal Department, Clint Police Department and the Texas Department of Public Safety; for the submittal of the Stonegarden joint grant application to the Office of the Governor, Homeland Security Division. The amount of $1,370,000.00 will fund overtime wages for law enforcement operations and salary cost for grant administration. Grant period will be from April 1, 2021 - February 28, 2022. No matching funds are required.   Not available Video Video
21-302 18. ResolutionsThat the El Paso City Council authorizes the submission to the Office of the Governor of the State of Texas, Homeland Security Grant Division, grant application number 4319701, for the City of El Paso Police Department project identified as “Homeland Security Program FY 2021- Emergency Operations Enhancement” to provide financial assistance to the City of El Paso. Requesting $35,000.00, no cash match required. Grant period will be from September 1, 2021 - August 31, 2022.   Not available Not available
21-303 19. ResolutionsThat the El Paso City Council authorizes the submission to the Office of the Governor of the State of Texas, Homeland Security Grant Division, grant application number 4320101, for the City of El Paso Police Department project identified as “Homeland Security Program FY 2021- Security Enhancement Project” to provide financial assistance to the City of El Paso. Requesting $45,000.00, no cash match required. Grant period will be from September 1, 2021 - August 31, 2022.   Not available Not available
21-298 110. ResolutionsA Resolution approving a Detailed Site Development Plan for Lot 46, Block 5, West Desert Marketplace Amending, 6121 South Desert Boulevard, City of El Paso, El Paso County, Texas, pursuant to Section 20.04.150. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. The proposed detailed site development plan meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: 6121 South Desert Blvd Applicant: Daniel Kelly PZDS20-00044   Not available Not available
21-330 111. Other BusinessA Resolution to adopt the 2021 amendment and restatement of the City of El Paso Profit Sharing Plan and authorize the City Manager to sign the restated Prudential Retirement Specimen Governmental 401(a) Plan Adoption agreement effective February 1, 2021, which adopts Section 21.13(a) of the profit sharing plan to be effective January 1, 2007, and representing that the 2011 restatement of the City of El Paso Profit Sharing Plan was operated in accordance with the requirements of Internal Revenue Code Section 401(a)(9) as amended by the Worker, Retiree and Employer Recovery Act (WRERA) in 2008.   Not available Video Video
21-312 112. ResolutionsThat the City Manager be authorized to sign an Advance Funding Agreement by and between the City of El Paso and the State of Texas, acting by and through the Texas Department of Transportation, for the Loop 375 Wrong Way Driver Technologies project, for the design and construction of improvements along Loop 375 in El Paso’s downtown area from San Marcial Street to Santa Fe Street, which the estimated local government participation amount is $0.00.   Not available Not available
21-313 113. ResolutionsThat the City Manager, or designee, be authorized to sign an Advance Funding Agreement by and between the City of El Paso and the State of Texas, acting by and through the Texas Department of Transportation, for the Campbell Street at Union Pacific RR off-state system federal-aid Highway Bridge Replacement and Rehabilitation project, which the local government participation amount is estimated at $154,246.97.   Not available Not available
21-305 114. Board Re-AppointmentsAlejandra Chavira to the Regional Renewable Energy Advisory Council (RREAC), as a non-voting member, by Nicole Ferrini, Chief Resilience Officer.   Not available Not available
21-332 115. Board Re-AppointmentsMiguel Fraga to the Regional Renewable Energy Advisory Council by Representative Cissy Lizarraga, District 8.   Not available Not available
21-328 116. Board AppointmentsRobert G. Geyer to the Open Space Advisory Board by Mayor Oscar Leeser.   Not available Not available
21-333 117. Board AppointmentsCarlos Gallinar to the City Plan Commission by Representative Cassandra Hernandez, District 3.   Not available Not available
21-308 118. Applications for Tax RefundsThat the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires approval by the legislative body of refunds of tax overpayments greater than $2,500.00. (See Attachment A)   Not available Not available
21-306 119. Notice of Campaign ContributionsFor notation pursuant to Section 2.92.110 of the City Code, receipt of campaign contributions by Representative Alexsandra Annello: $1,000 from El Paso Municipal Officers Association PAC Fund.   Not available Not available
21-319 120. BidsThe linkage to the Strategic Plan is subsection 6.3 - Implement programs to reduce organizational risk. This contract will continue to provide mandatory workers’ compensation benefits to City employees. Request that the Director of Purchasing and Strategic Sourcing be authorized to issue a Purchase Order to CAS - Claims Administrative Services, Inc., referencing Contract 2013-272R Workers’ Compensation - 3rd Party Administrator. This will be a change order to increase the contract by $450,000.00 for a total amount not to exceed $4,240,482.50. Contract Variance: The cost for this change order is the same as in the original contract. There is no variance. Department: Human Resources Award to: CAS - Claims Administrative Services, Inc. Tyler, TX Total Estimated Amount:$450,000.00 Account No.: 522000-209-3500-14070-P1417 Funding Source: Workers’ Compensation Services District(s): All This is a Request for Proposal, requirements contract.   Not available Not available
21-314 121. Operational Focus UpdatesBudget Update.   Not available Video Video
21-309 122. OrdinancesAn Ordinance authorizing the City Manager to sign a Contract of Sale, Special Warranty Deed and any other documents necessary to Convey 0.2796 acres of land more or less, being described as a Portion of Tract 1-B-3-A-2, and Tract 1-U-1, BLOCK 5, Ascarate Grant, El Paso County, Texas, to Snap Partners, L.P.   Not available Video Video
21-310 123. OrdinancesAn Ordinance authorizing the City Manager to sign a Contract of Sale, Special Warranty Deed and any other documents necessary to convey 1.1921 acres of land more or less, being described as a Portion of Tract 13, O.A. Danielson Survey No. 310, City of El Paso, El Paso County, Texas to Jorge Sanchez at a value of $155,784.00.   Not available Video Video
21-321 124. OrdinancesAn Ordinance authorizing the conveyance of real property owned by the City of El Paso to the State of Texas, acting by and through the Texas Transportation Commission, for the purchase price of $4,544.00. Such real property legally described as a 284 square feet parcel of land located in the Texas and Pacific Railway Company surveys, City of El Paso, El Paso County, Texas, being out of Tract 1a, Section 29, Abstract No. 2166, Block 81, Township 1, Texas and Pacific Railway Company surveys, such property located at the intersection of Dyer St. and State Loop 375.   Not available Video Video
21-318 125. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 6.3 - Implement programs to reduce organizational risk. This contract will continue to provide mandatory workers’ compensation benefits to City employees. Award Summary: Discussion and action on the award of Solicitation No. 2020-768R Workers’ Compensation - 3rd Party Administrator to CAS - Claims Administrative Services, Inc., for an initial term of five (5) years for an estimated award of $4,985,705.00. The award is to include a two (2), one (1) year optional terms for a total estimated award of $7,054,242.00 for a total of seven (7) years. Contract Variance: The difference in cost, based on the comparison to the previous contract, is as follows: An annual increase of $455,643.50, which represents a 45.69% increase. Department: Human Resources Award to: CAS - Claims Administrative Services, Inc. Tyler, TX Item(s): ALL Initial Term: 5 years Option to Extend: Two (2), one (1) year options Annual Estimated Award: $997,141.00 Initial Term Estimated Award: $4,985,705.00 (5 Years) Option 1: $1,023,346.00 (Y   Not available Not available
21-325 126. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 7.2 - Improve the competitiveness through infrastructure improvements impacting the quality of life by expanding the investment and beautification of street infrastructure. Award Summary: Discussion and action on the award of Solicitation No. 2021-0635 Grounds Maintenance Parks - Mowing (Re-Bid) to Stiles General Contractors LLC,. for an initial term of three (3) years for an estimated award of $1,524,384.00. The award also includes a two (2) year option for an estimated amount of $ 1,016,256. The total value of the contract including the initial term plus the option is five (5) years for an estimated award of $ 2,540,640.00. The award of this contract will allow for the continual maintenance of City Parks. Contract Variance: The difference in cost, based on comparison from previous contract is as follows: An increase of $86,780.16 over the initial term, which represents a 6% increase. Department: Streets and Maintenance Award to: Stiles General Contractors LLC El Paso, TX Item(s): Group 1, Group 2, Group 3, Grou   Not available Video Video
21-320 127. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is 8.6 Provide long-term, cost effective, sustainable regional solid waste solutions. This award will enable the Environmental Services Department to acquire a Posi-Shell sprayer needed for applying posi-shell to cover the landfill as approved by the Texas Commission on Environmental Quality (TCEQ). Award Summary: Discussion and action on the request that the Director of the Purchasing and Strategic Sourcing Department be authorized to issue a Purchase Order(s) to LSC Environmental Products, LLC for the purchase of a Posi Shell Sprayer for an estimated amount of $118,145.00. Posi Shell is the Alternative Daily Cover approved by TCEQ for the City’s landfill. Contract Variance: None Department: Environmental Services Award to: LSC Environmental Products, LLC Apalachin, NY Initial Term 1 year Total Estimated Amount: $118,145.00 (One time purchase) Account No.: 334-34130-3150-P3470-580290-PESD00210 Funding Source: ESD Capital District(s): A   Not available Video Video
21-265 128. OrdinancesAn Ordinance approving Amendment Number Nineteen to the Project Plan and Reinvestment Zone Financing Plan for Tax Increment Reinvestment Zone Number Five, City of El Paso, Texas, to allocate up to one hundred fifty thousand ($150,000.00) of the Tax Increment Reinvestment Zone annual revenue to the downtown plan effort to support the development of a capital needs assessment; adopting said amendments as required by section 311.011(E) Texas Tax Code; and providing a severability clause.   Not available Video Video
21-261 429. OrdinancesAn Ordinance authorizing the conveyance of real property owned by the City of El Paso to the State of Texas, acting by and through the Texas Transportation Commission, for the purchase price of $23,320.00. Such real property legally described as a 301 square feet parcel(s) of land located in the Ysleta Town Tract Survey, Abstract No. 214, City of El Paso, El Paso County, Texas, being out of Tract 5c1 and Tract 5a, Block 55, of the Ysleta Grant, being out of land conveyed from El Paso County to El Paso County Water Control and Improvement District No. 1, by Commissioner’s Court Deed, dated February 28, 1947, Volume 859, Page 320, Deed Records of El Paso County, Texas.   Not available Video Video
21-235 130. OrdinancesAn Ordinance amending Title 12.44.280, Restrictions on parking in residential parking districts, to add a new subsection, D to allow for the amendment of residential parking district restrictions and boundaries.   Not available Video Video
21-236 131. ResolutionsDiscussion and action on a Resolution amending Schedule C of the City of El Paso Fiscal Year 2021 Budget Resolution to establish the application fee to modify parking restrictions/boundary.   Not available Not available
21-315 132. Other BusinessDiscussion and action that the City Manager is hereby authorized to sign, on behalf of the City of El Paso a First Amendment to a Chapter 380 Economic Development Program Agreement between the City of El Paso and FullBeauty Brands, LLC, a Texas limited liability company, providing FullBeauty the flexibility to maintain the optimal number of full-time employees, further serving to promote local economic development and job retention within the City of El Paso. [POSTPONED FROM 03-16-2021]   Not available Not available
21-323 133. Other BusinessDiscussion and action that the City Manager be authorized to sign an Agreement for Professional Services by and between the CITY OF EL PASO and RS&H, INC., a Florida Corporation, for a project known as “EL PASO INTERNATIONAL AIRPORT RUNWAY 8R-26L REHABILITATION”, for an amount not to exceed Six Hundred Seventy Thousand Fifteen and 21/100 Dollars ($670,015.21); and That the City Manager or Designee be authorized to approve up to $50,000.00 in additional services for a total contract amount not to exceed Seven Hundred Twenty Thousand Fifteen and 21/00 Dollars ($720,015.21); and that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of the Agreement.   Not available Video Video
21-322 134. Other BusinessDiscussion and action to amend the FY2021 Budget Resolution to add Paragraph 74 to authorize the City Manager to approve a one-time lump sum payment and the non-uniform employee classifications to include those employees who were furloughed and reinstated or placed in positions.   Not available Video Video
21-329 135. ResolutionsDiscussion and action on a Resolution to authorize the City Manager to sign the restated 457(b) Plan Document that adopts and approves the Prudential Retirement Specimen Governmental 457(b) Plan Adoption Agreement effective February 1, 2021, with the automatic enrollment provisions contained therein being retroactively effective as of September 1, 2015, the date that the City instituted that program.   Not available Video Video
21-331 136. Members of the City CouncilPresentation and discussion by Earthworks on environmental impacts of certain projects in the El Paso area.   Not available Not available
21-331 136. Members of the City CouncilPresentation and discussion by Earthworks on environmental impacts of certain projects in the El Paso area.   Not available Video Video
21-337 137. Members of the City CouncilDiscussion and action regarding a Resolution that the City of El Paso appoint to the Camino Real Regional Mobility Authority Silvestre Reyes for Position 2, whose term will expire on February 1, 2023.   Not available Video Video