25-161
| 1 | 1. | | Minutes | Approval of the Minutes of the Regular City Council Meeting of January 22, 2025, the Agenda Review Meeting of January 21, 2025, and the Work Session of January 21, 2025. | | |
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25-80
| 1 | 2. | | Request to Excuse | REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS | | |
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25-136
| 2 | 3. | | Resolutions | A Resolution that the City Manager, or designee, is authorized to sign a First Amendment to Airport Building Lease Agreement by and between the City of El Paso, Texas, a municipal corporation existing under the laws of the State of Texas (the "Lessor"), and Southwest Airlines Co., a Texas Company ("Lessee") to extend and adjust the rent in the lease. | | |
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25-139
| 1 | 4. | | Resolutions | A Resolution that the City Manager, or designee, be authorized to submit a minor boundary/subzone expansion application with all supporting documents, and coordination with taxing entities for letters of support, to the U.S. Foreign Trade Zones Board, which will modify the boundaries of Foreign Trade Zone (FTZ) 68 to include the following parcel: 13551 Montana Avenue, El Paso, TX 79938, Power Subdivision Lot 2. | | |
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25-148
| 1 | 5. | | Resolutions | A Resolution authorizing the City Manager to sign an Agreement for Professional Services by and between the City of El Paso and Professional Service Industries, Inc., for a project known as “Geotechnical and Material Testing Services for the El Paso International Airport General Aviation Ramp Rehabilitation” for an amount not to exceed $223,118.87. In addition, the City Engineer is authorized to increase the contract amount up to $50,000.00 without further authorization from City Council, if such services are necessary for the proper execution of the project and the increased amount is in the appropriate budget for the project. Further, the City Manager is authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of the Agreement for Professional Services. | | |
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25-149
| 1 | 6. | | Resolutions | A Resolution authorizing the submission of an application to the Texas Commission on Environmental Quality (TCEQ) Texas Volkswagen Environment Mitigation Program (TxVEMP) All Electric Grant Program requesting an estimated cost share of five hundred thousand dollars ($500,000) with no match required from Airport Enterprise Funds, and that the City Manager, or designee, be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this grant agreement. Funding source: TCEQ Grant for the FY 2023 Texas Volkswagen Environmental Mitigation Program (TxVEMP). | | |
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25-155
| 4 | 7. | | Resolutions | That the Mayor is authorized to sign an Interlocal Cooperation Agreement by and between the City of El Paso and Texas Tech University Health Sciences Center at El Paso, to provide online-medical direction to the Emergency Medical Services System (EMSS) for a term of three (3) years with a two-year option to extend. | | |
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25-156
| 1 | 8. | | Resolutions | A Resolution authorizing the City Manager, or designee, to sign an Agreement for Professional Services by and between the CITY OF EL PASO and Countryman & Co. PLLC, a Texas Limited Liability Company (LLC), for a project known as “Architect and Engineering Services for the Fire Station 7 Renovation Project” for an amount not to exceed $219,479.90; that the City Engineer is authorized to approve additional Basic Services and Reimbursables for an amount not to exceed $50,000.00 and to approve Additional Services for an amount not to exceed $50,000.00 if such services are necessary for the proper execution of the project and the increased amounts are within the appropriate budgets of the project for a total amount of $319,479.90;. Further, the City Manager is authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for the execution of the Agreement for Professional Services. This project was identified as part of the 2019 Public Safety Bond that was approved on November 2019. | | |
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25-65
| 1 | 9. | | Resolutions | A Resolution that the Mayor be authorized to sign an Interlocal Agreement between the City of El Paso and Town of Horizon City, Texas, for the period of September 1, 2024, through August 31, 2025 for the provision of public health and environmental services by the City of El Paso to theTown of Horizon City. | | |
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25-178
| 1 | 10. | | Board Appointments | Tess Passero to the Animal Shelter Advisory Committee by Mayor Renard U. Johnson. | | |
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25-180
| 1 | 11. | | Board Appointments | Silvia Serna to the Animal Shelter Advisory Committee by Representative Josh Acevedo, District 2. | | |
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25-138
| 2 | 12. | | Applications for Tax Refunds | A refund to Gerald Wheaton in the amount of $3,719.59 for an overpayment made on December 19, 2024 of 2024 taxes, Geo. # C818-999-0730-0300. This action would allow us to comply with state law which requires approval of refunds for tax overpayments greater than $2,500.00 by the legislative body. | | |
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25-184
| 1 | 13. | | Notice of Campaign Contributions | For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Mayor Renard U. Johnson in the amounts of $3,500.00 from Miguel Fernandez, $2,000.00 from Alvaro Bustillos, $10,000.00 from Stanley Jobe, and $40,000.00 loan from Renard Johnson. | | |
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25-141
| 1 | 14. | | Requests to Issue Purchase Orders | The linkage to the Strategic Plan is subsection: 7.2 Improve competitiveness through infrastructure improvements impacting the quality of life.
Award Summary:
Request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) to increase contract 2022-0004 Security Services - Municipal Buildings to Night Eyes Protective Services, Inc. This change order will increase referenced contract by $139,725.00 for a total estimated amount not to exceed $2,203,389.00. This change order will add capacity for additional services needed under this contract.
Department: Streets and Maintenance
Award to: Night Eyes Protective Services, Inc
City & State: El Paso, TX
Current Contract Amount: $2,063,664.00
Change Order Amount: $139,725.00
Total Estimated Amount not to Exceed: $2,203,389.00
Account(s): 532 - 1000 - 31040 - 522120 - P3120
Funding Source(s): General Fund
District(s): All
Contract Procurement Information:
This was a Best Value Bid Award - unit price contract.
Change Order Price Information:
Armed security guard with marked vehicle hourly r | | |
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25-145
| 1 | 15. | | Bids | The linkage to the Strategic Plan is subsection: 6.8 Support transparent and inclusive government.
Award Summary:
Request that the City Manager be authorized to sign a Service Agreement (Solicitation 2024-0654R) for the auditing of City sales tax collections by and between the City of El Paso (“City'') and Avenu Insights & Analytics, LLC (“Service Provider") for a contract term of three years from the date this Service Agreement is approved by the City Council, with an option to extend for two additional years. This award is a contingency-based contract, which shall not exceed 25% of the additional revenue to the City based on the Agency's documented findings.
Contract Variance:
The difference based in comparison to the previous contract for the initial terms is as follows: An increase of 12% due to the contingency fee rate increasing.
Department: Internal Audit
Award to: Avenu Insights & Analytics, LLC
City & State: Centreville, VA
Item(s): All
Initial Term: 3 Years
Option Term: 2 Years
Total Contract Time: 5 Years
Annual Estimated Award: Contingency-based not to e | | |
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25-158
| 1 | 16. | | Bids | The linkage to the Strategic Plan is subsection: 8.5 Improve air quality throughout El Paso.
Award Summary:
The award of Solicitation 2025-0201 Continuous PM Light Scattering Monitors (Re-Bid) to Teledyne Instruments, Inc., dba Teledyne API for a one-time purchase for an estimated amount of $93,756.00. This contract will allow Environmental Services to purchase two (2) continuous light scattering particulate monitors used to measure particulate matter to meet the Environmental Protection Agency (EPA) requirements as a Federal Equivalent Method (FEM).
Contract Variance:
Not applicable, new contract.
Department: Environmental Services
Award to: Teledyne Instruments, Inc., dba Teledyne API
City & State: Thousand Oaks, CA
Item(s): All
Initial Term: One-time
Option Term: NA
Total Contract Time: One-time
Annual Estimated Award: One-time
Initial Term Estimated Award: $93,756.00
Option Term Estimated Award: NA
Total Estimated Award: $93,756.00
Account(s): 334 - 3110 - 580290 - 34030 - P3436 - GT342523
Funding Source(s): Environmental Services- Air Qu | | |
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25-177
| 1 | 17. | | Members of the City Council | Discussion and action to approve a Resolution 1) repealing the $25,000.00 discretionary fund expenditure approved on October 24, 2022 to improve the Westside Community Dog Park and Lower Tom Lea Dog Park as those projects may be better addressed with other internal City funds, and to now return the funds to the District 1 Discretionary Account, and 2) to repeal the August 13, 2024 transfer of $52,165.87 out of the District 1 Discretionary Account, and to now approve the transfer and return of $52,165.87 to the District 1 Discretionary Account from the City's General Fund. | | |
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25-182
| 1 | 18. | | Members of the City Council | Discussion and action to request that the elected El Paso Municipal Court Judges participate in a planning meeting of City Council during a future Council work session to coordinate efforts and establish strategic planning sessions to incorporate the Municipal Court Judges into the City’s Strategic Plan. | | |
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25-185
| 1 | 19. | | Members of the City Council | Discussion and action on a Resolution that the City of El Paso hereby appoints the following board members to the Camino Real Regional Mobility Authority Board for the positions identified below, which shall take effect on February 4, 2025:
1. Mathew McElroy, Position 2, term expiring on February 1, 2027.
2. Lina Ortega, Position 6, term expiring on February 1, 2027.
[POSTPONED FROM 02-04-2025] | | |
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25-179
| 1 | 20. | | Members of the City Council | Presentation and discussion by Emergence Health Network of their 2024 annual report on activities, collaborations, and partnerships with local entities. | | |
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25-181
| 1 | 21. | | Members of the City Council | Discussion and action to direct the City Manager to initiate a rewrite of the policy for the evaluation of 9% Low Income Housing Tax Credit applications: including consideration of a geographic index for location-based scoring and minimum point thresholds for eligibility for letters of support or letters of no objection; also including an alternative method by which in a given year the City may designate only one specific location for which it will consider applications; and that the City Manager shall return to the Council with an update within 120 days of the approval of this item. | | |
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25-150
| 1 | 22. | | Operational Focus Updates | Presentation, discussion and action regarding party halls or entertainment venues and residential swimming pools within the City of El Paso. | | |
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25-146
| 1 | 23. | | Operational Focus Updates | Presentation and discussion on the FY 2024-2025 1st Quarter Financial Report. | | |
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25-166
| 1 | 24. | | Operational Focus Updates | Presentation and discussion on the City's Sexual Harassment and Violence in the Workplace Prevention Policies. | | |
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25-167
| 1 | 25. | | Operational Focus Updates | Presentation and discussion on the City’s Ethics Ordinance and Code of Conduct. | | |
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25-140
| 1 | 26. | | Other Bids, Contracts, Procurements | The linkage to the Strategic Plan is subsection 7.5 Set one standard for infrastructure across the city.
Award Summary:
Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2025-0196 Automation Controls to PC Automated Controls. Inc. the sole authorized distributor for an initial term of three (3) years for an estimated amount of $300,000.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will provide parts and services for controls systems used in City facilities.
Contract Variance:
Not Applicable.
Department: Streets and Maintenance
Award to: PC Automated Controls. Inc.
City & State: El Paso, TX
Item(s): All
Initial Term: 3 Years
Option Term: NA
Total Contract Time: 3 Years
Annual Estimated Award: $100,000.00
Initial Term Estimated Award: $300,000.00
Option Term Estimated Award: NA
Total Estimated Award: $300,000.00
Account(s): 532 - 1000 - 31040 - 532000 - P3120
Funding Source(s): General Fund
District(s): All | | |
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25-143
| 1 | 27. | | Other Bids, Contracts, Procurements | The linkage to the Strategic Plan is subsection: 8.6 Provide long-term, cost effective, sustainable regional solid waste solutions.
Award Summary:
Discussion and action on the award of Solicitation No. 2025-0060 MSW (Municipal Solid Waste) and Recycling Collection Services - Various City Facilities to Waste Connections Management Services, Inc., dba El Paso Disposal, LP for an initial three (3) year term for an estimated amount of $910,010.40. The award also includes a two (2) year option for an estimated amount of $606,673.60. The total contract value is, including the initial term plus the option, for a total of five (5) years, for an estimated amount of $1,516,684.00. This contract will allow trash and recycling collection services for various city facilities.
Contract Variance:
The difference based in comparison to the previous contract for one year is as follows: An increase of $82,710.40, which represents a 37.49% increase due to including scheduled and unscheduled recycling pickup as well as the 20- and 30-yard dumpster pickup.
Department: Environmental Services
Award to: W | | |
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25-73
| 1 | 28. | | Ordinances | An Ordinance renewing and extending the Special Privilege License to Texas Tech University Health Sciences Center for the maintenance, use and repair the surface parking lot, overhead bird netting, and drainage pipes beneath the Raynolds Street overpass bridge within a portion of City right-of-way along Alberta Avenue; setting the license term for a term of ten (10) years with an option to renew for one additional ten (10) year term.
Location: Along Alberta Avenue beneath the Raynolds Street overpass bridge
Applicant: Texas Tech University Health Sciences Center, PSPN23-00005 | | |
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25-142
| 2 | 29. | | Other Business | Discussion and action that the Mayor of the City of El Paso be authorized to sign Resolutions of Support and/or Resolutions of No Objection for the following 2025 9% Regional Competitive Low-Income Housing Tax Credit (LIHTC) applications: (1) Pebble Hills Place, located at N Zaragoza Rd. & Pebble Hills Blvd., El Paso, Texas 79938, proposed by Green Mills Holdings LLC. (2) Pebble Hills Estates, located at NWC Charles Foster Ave. and John Hayes St., El Paso, Texas 79938, proposed by Investment Builders Inc. (3) Ridgestone Senior, located at 11050 Montana Ave. El Paso, Texas 79936, proposed by Investment Builders Inc. (4) Villas at Augusta, located at SWC of Augusta Dr. and Zaragoza Rd. El Paso, Texas 79938, proposed by Investment Builders Inc. | | |
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25-187
| 1 | EX1. | | Executive Session | Investigation regarding former elected City Official (551.071) (551.074) | | |
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25-181
| 1 | 21. | | Members of the City Council | Discussion and action to direct the City Manager to initiate a rewrite of the policy for the evaluation of 9% Low Income Housing Tax Credit applications: including consideration of a geographic index for location-based scoring and minimum point thresholds for eligibility for letters of support or letters of no objection; also including an alternative method by which in a given year the City may designate only one specific location for which it will consider applications; and that the City Manager shall return to the Council with an update within 120 days of the approval of this item. | | |
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