Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: City Council Agenda status: Final
Meeting date/time: 9/24/2024 9:00 AM Minutes status: *** DRAFT ***  
Meeting location: COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY
Published agenda: Agenda Agenda Published minutes: Not available Meeting Extra1: Not available  
Agenda packet: Agenda Packet Agenda Packet
Meeting video: eComment: Not available  
Attachments:
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24-1282 11. MinutesApproval of the Minutes of the Regular City Council Meeting of September 10, 2024, the Regular City Council Meeting of August 20, 2024, the Agenda Review Meeting of September 9, 2024, and the Work Session of September 9, 2024.   Not available Not available
24-65 12. Request to ExcuseREQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS   Not available Not available
24-1288 13. Other BusinessA Resolution authorizing the Mayor to sign an Amendment to the February 15, 2022 Interlocal Cooperation Agreement by and between the City of El Paso (“City”), a Home Rule Municipal Corporation and The University of Texas at El Paso, a Texas State Agency, Texas public institution of higher education and member institution of The University of Texas System (the “University”), by and through their duly authorized officials, pursuant to the Interlocal Cooperation Act, Section 791.001 et seq., of the Texas Government Code in support of the U.S. Economic Development Administration award 08-69-05683 to provide a one-year, no cost extension.   Not available Not available
24-1279 14. ResolutionsA Resolution that the attached “Safe Routes to School Action Plan” be adopted as the City of El Paso’s official plan for school zone safety. That the City Manager be authorized to implement the “Safe Routes to School Action Plan” in a manner generally consistent with the recommended strategies and policies contained in the Plan and the recommended implementation matrix. That the adoption of the “Safe Routes to School Action Plan” shall not commit the City of El Paso to specific funding levels or implementation strategies but shall provide guidance for the City’s vision for school zone safety.   Not available Not available
24-1273 15. ResolutionsThat the City of El Paso approve submission of the application for the Scrap Tires Disposal Reimbursement Program to the Rio Grande Council of Governments.   Not available Not available
24-1263 16. ResolutionsA Resolution authorizing the City's Chief Human Resources Officer or designee to sign the adoption of the 2024 Guidelines for the City Employees Charitable Campaign, designating the United Way of El Paso County as the Local Campaign Manager, and designating the City’s Chief Human Resources Officer or designee to act as the liaison to work with the Local Campaign Manager in the administration of the campaign.   Not available Not available
24-1280 17. ResolutionsA Resolution that, in conformity with Section 3.5 of the City Charter, the regular City Council meeting scheduled for Tuesday, November 5, 2024, is hereby rescheduled for Tuesday, November 12, 2024.   Not available Not available
24-1267 18. ResolutionsA Resolution that the City of El Paso supports the Brown Street Shared Use Path as applied for in the Transportation Alternatives Set-Aside Call for Projects FY 2026-2028 fund application. The City of El Paso will serve as the public sponsor and lead project contact on this project. The City of El Paso agrees to designate a single point of contact for the project. The City of El Paso commits to fund a minimum local cash match of 20% of the total project cost. The City of El Paso confirms that City of El Paso, not the Transportation Policy Board, will be responsible for any cost overruns. The City of El Paso understands and acknowledges that all awarded funding is provided on a reimbursement basis. The City of El Paso confirms the project timeline is realistic and commits that if the project is selected for funding, an agreement will be executed within one year of selection and the project will advance to construction within three years from the date of selection. Resolution is for the Mayor's signature upon approval by City Council.   Not available Not available
24-1268 19. ResolutionsA Resolution that the City of El Paso supports the Paso del Norte (PDN) Trail Magoffin Phase (Ph) 2 Shared Use Path as applied for in the Transportation Alternatives Set-Aside Call for Projects FY 2026-2028 fund application. The City of El Paso will serve as the public sponsor and lead project contact on this project. The City of El Paso agrees to designate a single point of contact for the project. The City of El Paso commits to fund a minimum local cash match of 20% of the total project cost. The City of El Paso confirms that City of El Paso, not the Transportation Policy Board, will be responsible for any cost overruns. The City of El Paso understands and acknowledges that all awarded funding is provided on a reimbursement basis. The City of El Paso confirms the project timeline is realistic and commits that if the project is selected for funding, an agreement will be executed within one year of selection and the project will advance to construction within three years from the date of selection. Resolution is for the Mayor's signature upon approval by City Council.   Not available Not available
24-1269 110. ResolutionsA Resolution that the City of El Paso supports the Northeast Drain Shared Use Path as applied for in the Transportation Alternatives Set-Aside Call for Projects FY 2026-2028 fund application. The City of El Paso will serve as the public sponsor and lead project contact on this project. The City of El Paso agrees to designate a single point of contact for the project. The City of El Paso commits to fund a minimum local cash match of 20% of the total project cost. The City of El Paso confirms that City of El Paso, not the Transportation Policy Board, will be responsible for any cost overruns. The City of El Paso understands and acknowledges that all awarded funding is provided on a reimbursement basis. The City of El Paso confirms the project timeline is realistic and commits that if the project is selected for funding, an agreement will be executed within one year of selection and the project will advance to construction within three years from the date of selection. Resolution is for the Mayor's signature upon approval by City Council.   Not available Not available
24-1270 111. ResolutionsA Resolution that the City of El Paso supports the Shadow Mountain Shared Use Path as applied for in the Transportation Alternatives Set-Aside Call for Projects FY 2026-2028 fund application. The City of El Paso will serve as the public sponsor and lead project contact on this project. The City of El Paso agrees to designate a single point of contact for the project. The City of El Paso commits to fund a minimum local cash match of 20% of the total project cost. The City of El Paso confirms that City of El Paso, not the Transportation Policy Board, will be responsible for any cost overruns. The City of El Paso understands and acknowledges that all awarded funding is provided on a reimbursement basis. The City of El Paso confirms the project timeline is realistic and commits that if the project is selected for funding, an agreement will be executed within one year of selection and the project will advance to construction within three years from the date of selection. Resolution is for the Mayor's signature upon approval by City Council.   Not available Not available
24-1325 112. Board Re-AppointmentsHeidi Avedician to the Zoning Board of Adjustment by Representative Cassandra Hernandez, District 3, as a regular member.   Not available Not available
24-1320 113. Board AppointmentsJennifer Gonzalez to the Greater El Paso Civic, Convention and Tourism Advisory Board by Representative Brian Kennedy, District 1.   Not available Not available
24-1300 114. Board AppointmentsDiana Ramirez to the Women's Rights Commission by Representative Josh Acevedo, District 2.   Not available Not available
24-1285 115. Applications for Tax RefundsThat the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires approval by the legislative body of refunds of tax overpayments exceeding the three (3) year limit. (See Attachment A)   Not available Not available
24-1289 116. Applications for Tax RefundsThat the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires approval by the legislative body of refunds of tax overpayments greater than $2,500.00. (See Attachment B)   Not available Not available
24-1281 117. Notice for NotationFor notation only, the P-Card Transactions for the period of July 21, 2024 - August 20, 2024 for Mayor, City Council Representatives, City Attorney’s Office, City Manager’s Office and staff.   Not available Not available
24-1264 118. Notice of Campaign ContributionsFor notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Deanna Maldonado-Rocha, Candidate for District 3, in the amounts of $100 from Valerie Hernandez, and a $12,000 personal loan.   Not available Not available
24-1292 119. Notice of Campaign ContributionsFor notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Daniel “Danny” Robledo, Candidate for Municipal Court No. 5 Judge, in the amounts of $1,000.00 from Antonio Muñoz Jr. DBA Borderland Bail Bonds, $500.00 from La Chica Bail Bonds, $1,500.00 from Pascual Olibas, $500.00 from Rudy Perez, $1,000.00 from Theresa Caballero, and a $2,500.00 loan to the campaign from Daniel Robledo.   Not available Not available
24-1296 120. Notice of Campaign ContributionsFor notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Amanda Cunningham, Candidate for District 5, in the amounts of $500.00 from Ryan Woodcraft and $100.00 from Shavona Floyd.   Not available Not available
24-1309 121. Notice of Campaign ContributionsFor notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Isabel Ceballos Otten, Candidate for District 2, in the amount of $500.00 from Javier Sanchez and $3,225.00 personal loan from Isabel Ceballos Otten.   Not available Not available
24-1310 122. Notice of Campaign ContributionsFor notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Representative Joe Molinar in the amount of $1,500.00 from Stanley Jobe.   Not available Not available
24-1313 123. Notice of Campaign ContributionsFor notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Representative Joe Molinar in the amount of $1,500.00 from Thomas Georges.   Not available Not available
24-1314 124. Notice of Campaign ContributionsFor notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Alejandra Chavez, Candidate for District 1, in the amounts of $2,500 from JK Robison, $500 from Nancy Laster, $2,000 from Patricia Russell, $2,500 from Joshua Hunt, and $500 from Billy DeFrance.   Not available Not available
24-1323 125. Notice of Campaign ContributionsFor notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Renard Johnson, Candidate for Mayor, in the amounts of $500.00 from Aliana Apodaca, $1,000.00 from Anthony Mullen, $2,000.00 from Brad Kuykendall, $2,500.00 from IBEW Pac Voluntary Fund, $500.00 from John Rindt, $2,500.00 from Joseph Derobbio, and $500.00 from William Helm.   Not available Not available
24-1324 126. Notice of Campaign ContributionsFor notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Chris Hernandez, candidate for District 7, in the amount of $500.00 from D. E. Saucedo II.   Not available Not available
24-1329 127. Notice of Campaign ContributionsFor notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Ivan Niño, Candidate for District 5, in the amount of $5,000.00 from Ivan Niño, as a loan to campaign.   Not available Not available
24-1304 228. Best Value ProcurementThe linkage to the Strategic Plan is subsection: 4.1 Deliver bond projects impacting quality of life across the city in a timely, efficient manner. Award Summary: The award of Solicitation 2024-0520 Armored Car Services to Trans America Protection Corporation, for an initial term of three (3) years for an estimated amount of $136,773.15. The award includes a two (2) year option for an estimated amount of $91,182.10. The total value of the contract for five (5) years, including the initial term and the option is a total estimated amount of $227,955.25. This contract will provide armored car services for the Parks & Recreation Department and the Police Department to transport cash between facilities, designated exchange locations and the bank. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $19,746, for the initial term, which represents a 16.87% increase due to the changes on the frequency, schedule of pickups, and the addition of new locations. Department: Parks and Recreation Department Award to: Trans America Prot   Not available Not available
24-1257 129. Members of the City CouncilDiscussion and presentation by the El Paso Police Department on the current crime rate and comparison to prior years.   Not available Not available
24-1312 130. Members of the City CouncilDiscussion and action to authorize the expenditure of District 4 discretionary funds, in an amount not to exceed $75,000.00, for future and pending pickleball courts located in District 4 which includes related pickleball equipment, serves the municipal purpose of enhancing the quality of life of the citizens of El Paso through promoting community recreation, and by fostering community pride and encouraging civic engagement.   Not available Not available
24-1328 131. Members of the City CouncilDiscussion and action to authorize the expenditure of District 2 discretionary funds, in an amount not to exceed $5,000, to fund the annual Fall Festival at Memorial Park on October 5, 2024 and the Fall Festival at Sunrise Park on October 12, 2024.   Not available Not available
24-1327 132. Members of the City CouncilDiscussion and action on a recommendation from the Financial Oversight and Audit Committee to City Council to direct staff to review the Internal Audit Charter for any proposed revisions including the appropriateness to retain an outside consultant to recommend best practices.   Not available Not available
24-1286 133. Operational Focus UpdatesThis is an update from the Code Enforcement Bureau and the El Paso Police Department on the Sociable City Assessment Action Plan. The update will include recommendations for the current noise ordinance, creating a rideshare hub zone, hiring additional staff to assist with the nighttime economy and code enforcement operations, and increasing enforcement efforts.   Not available Not available
24-1275 134. Operational Focus UpdatesPresentation and discussion on an update on the FY 2024 Year-in-Review Report, Quality of Life, Public Safety and Community Progress Bonds, Capital Programs, and overview of the priorities of the City’s Capital Improvement Program.   Not available Not available
24-1265 135. Operational Focus UpdatesPresentation of comparator analysis and budget impact for adding Gender Affirming benefits to the City’s Employee Insurance plan.   Not available Not available
24-1303 136. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection: 2.3 Increase public safety operational efficiency. Award Summary: Discussion and action that the Managing Director of the Purchasing & Strategic Sourcing Department be authorized to issue Purchase Order(s) to Vigilant Solutions, LLC, the sole source provider and to maintain standardization for the Vigilant Commercial Data investigative platform, for a term of three (3) years for an estimated amount of $216,884.88. This contract will allow the Police Department to continue to have access to license plates data. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $47,339.88 for the initial term, which represents a 27.92% increase due to the addition of twenty seven (27) cameras to the contract. Department: Police Award to: Vigilant Solutions, LLC City & State: Pleasanton, CA Item(s): All Initial Term: 3 Years Option Term: N/A Total Contract Time: 3 Years Annual Estimated Award: $69,819.96 Year 1 $72,364.96 Year 2 $74,699.96 Year 3 Initial Term Estimated Award: $216,884.88 Optio   Not available Not available
24-1306 137. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection: 2.3 Increase public safety operational efficiency. Award Summary: Discussion and action on the award of Solicitation 2024-0494 Transportation Services - Migrant to 1.) American Coach & Limousine, Inc., dba Coach America, 2.) D'Loaiza Bus Transportation, Inc., dba El Paso Bus Ride, 3.) Mobility Technologies, LLC dba Gogo Charters LLC, 4.) Silvia P. Gutierrez Castillo dba Messenger Charters LLC, and 5.) Nomibus for an initial term of three (3) years for an estimated amount of $1,016,400.00. The award also includes a two (2) year option for an estimated amount of $483,600.00. The total contract time is for five (5) years for a total estimated amount of $1,500,000.00 on a rotation and as needed basis. Contract Variance: The difference based in comparison to the previous contract is as follows: A decrease of $500,000.00 for the initial term, which represents a 25.00% decrease due to a reduction of destinations from twenty- one (21) to seven (7). Department: Fire Award to Supplier 1: American Coach & Limousine, Inc., dba Coach America Cit   Not available Not available
24-1276 138. Other Bids, Contracts, ProcurementsDiscussion and action on a Resolution authorizing the City Manager to sign a two-year On-Call Agreement for Professional Services to perform Traffic Engineering services on a task by task basis by and between the City of El Paso and each of the following three (3) consultants: 1. AECOM Technical Services, Inc. 2. Consor Engineers, LLC 3. GRV Integrated Engineering Solutions, LLC Each On-Call Agreement will be for an amount not to exceed $500,000.00, and each agreement will include authorization for the City Engineer to approve additional Basic Services and Reimbursables for an amount not to exceed $50,000.00 and authorization for the City Engineer to approve Additional Services for an amount not to exceed $50,000.00 if the identified services are necessary for proper execution of identified project and if the increased amounts are within the appropriate budget identified for a project. In addition, the City Manager is authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of each On-Call Agreemen   Not available Not available
24-1277 139. Other Bids, Contracts, ProcurementsDiscussion and action on a Resolution authorizing the City Manager to sign a two year On-Call Agreement for Professional Services to perform surveying services on a task by task basis by and between the City of El Paso and each of the following three (3) consultants: 1. Cobb, Fendley & Associates, Inc. 2. Frank X. Spencer and Associates, Inc. 3. GRV Integrated Engineering Solutions, LLC. Each On-Call Agreement will be for an amount not to exceed $300,000.00, and each agreement will include authorization for the City Engineer to approve additional Basic Services and Reimbursables for an amount not to exceed $50,000.00 and authorization for the City Engineer to approve Additional Services for an amount not to exceed $50,000.00 if the identified services are necessary for proper execution of identified project and if the increased amounts are within the appropriate budget identified for a project. In addition, the City Manager is authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of each On-Call   Not available Not available
24-1301 140. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection: 7.4 Continue the strategic investment in City facilities and technology. Award Summary: Discussion and action on the award of Solicitation 2024-0539 Greater El Paso Landfill Cells 15-20 to 4X Construction Group, LLC for a total estimated amount of $17,457,109.29. This project consists of the construction of Greater El Paso Landfill Cells 15-20 that will enhance waste disposal capacity for the City of El Paso. Department: Capital Improvement Award to: 4X Construction Group, LLC City & State: Mansfield, TX Item(s): Base Bid I and Additive Alternate Contract Term: 450 Consecutive Calendar Days/Working Days Base Bid I: $16,780,109.29 Additive Alternate: $677,000.00 Total Estimated Award: $17,457,109.29 Account(s): 334-3150-34130-580270-PESD00240 Funding Source(s): Environmental Services Capital Fund Districts: All This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing and Capital Improvement Departments recommend award as indicated to 4X Construction Group, LLC the lowest responsive and responsible b   Not available Not available
24-1305 241. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection: 7.2 Improve competitiveness through infrastructure improvements impacting the quality of life. Award Summary: Discussion and action on the award of Solicitation 2024-0505 Motor Oil, Antifreeze, Lubricants, Transmission and Hydraulic Oils and Fluids, DEF and Sample Kits to MJ Mader Enterprise, Inc. dba Bio Dyne Chemical Company for an initial term of one (1) year for an estimated amount of $641,098.00. The award also includes a one (1) year option for an estimated amount of $641,098.00. The total contract time is for two (2) years for a total estimated amount of $1,282,196.00. This contract will allow for the purchase of motor oil, antifreeze, lubricants, transmission and hydraulic oils and fluids, def and sample kits for the Fleet Division. Contract Variance: The difference based in comparison to the previous contract is as follows: A decrease of $959,760.40 for the initial term, which represents a 59.95% decrease due to price decrease in oils and fluids. Department: Streets and Maintenance Award to: MJ Mader Enterprise, In   Not available Not available
24-1302 142. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection: 8.6 Provide long-term, cost effective, sustainable regional solid waste solutions. Award Summary: Discussion and action that the City Manager be authorized to sign a City Landfill Litter Control Services Contract No 2025-0050 by and between the City of El Paso, WorkQuest, f/k/a TIBH Industries, Inc., a private non-profit corporation and the certifying party, and Border TM Industries, Inc. d/b/a Xceed Resources, the performing party, to provide litter control services for the City’s Department of Environmental Services for a term of thirty six (36) months from the effective date of the Agreement and one (1) one-year option to extend, which may be exercised by the City Manager administratively. This is a service requirement contract at a currently estimated cost to the City of El Paso of $536,026.56 for the initial term and an estimated $182,160.56 if the option to extend is exercised. This contract will provide services for pick-up of litter from within the permitted landfill area including but not limited to along fences, access roads   Not available Not available
24-972 143. OrdinancesAn Ordinance changing the zoning of Lot 3, Block 1, Coronado del Sol, City of El Paso, El Paso County, Texas, from R-3 (Residential) and R-5/sc (Residential/special contract) to A-3 (Apartment) and A-3/sc (Apartment/special contract), and imposing a condition. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. THIS IS A 211 CASE The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: Mesa Hills and Northwest of Sunland Park Applicant: Housing Authority of the City of El Paso, PZRZ24-00002 [POSTPONED FROM 09-10-2024]   Not available Not available
24-1145 144. OrdinancesAn Ordinance granting Special Permit No. PZST24-00004, to allow for a Governmental Use, Building on the property described as being a portion of Tracts 4E & 4H, A.F. Miller Survey No. 215, City of El Paso, El Paso County, Texas, pursuant to Section 20.04.260 of the El Paso City Code. The penalty being as provided for in Chapter 20.24 of the El Paso City Code. The proposed special permit meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: 5625 Confetti Dr. Applicant: City of El Paso, PZST24-00004   Not available Not available
24-1153 145. OrdinancesAn Ordinance amending Title 20 (Zoning), Chapter 20.20 (Historic Landmark Preservation). The penalty is as provided in Chapter 20.24 of the El Paso City Code. [POSTPONED FROM 09-24-2024]   Not available Not available
24-1169 146. OrdinancesAn Ordinance amending Title 12 (Vehicles and Traffic), Chapter 12.88 (Schedules), Section 12.88.010 (Schedule I - One-Way Streets) of the City Code, TO ADD ITEM 97. W Main Drive from El Paso Street to N Santa Fe Street.; and amending Title 12 (Vehicles and Traffic), Chapter 12.88 (Schedules), Section 12.88.030 (Schedule III - Parking Prohibited at all Times on Certain Streets), TO ADD ITEM 388. W Main Drive from El Paso Street to N Santa Fe Street, south side.   Not available Not available
24-1287 147. Other BusinessDiscussion and action on a Resolution providing a $750,000.00 match for the El Paso Metropolitan Planning Organization (EPMPO) I-10 Deck Plaza Design Project.   Not available Not available
24-1266 148. Other BusinessDiscussion and action that the City Manager, or designee, be authorized to effectuate the listed budget transfer, attached to the Resolution as Exhibit A, for the Capital Improvement Department in support of allocating investment interest proceeds associated with Proposition 2 from the 2012 Quality of Life bond proceeds to capitalized expenditures associated with the Mexican American Cultural Center (MACC).   Not available Not available