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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Mass Transit Department Board Agenda status: Final
Meeting date/time: 2/13/2024 10:00 AM Minutes status: *** DRAFT ***  
Meeting location: COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY
Published agenda: Agenda Agenda Published minutes: Not available Meeting Extra1: Not available  
Agenda packet: Agenda Packet Agenda Packet
Meeting video: eComment: Not available  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
24-195 21. MinutesApproval of minutes of the Regular Mass Transit Department Board Meeting of January 3, 2024.   Not available Video Video
24-196 22. Request to ExcuseRequest to excuse absent Mass Transit Department Board Members.   Not available Video Video
24-202 13. ResolutionsThe linkage to the Strategic Plan is subsection 7.3: Enhance regional comprehensive transportation system. Request that the Managing Director of Purchasing and Strategic Sourcing be authorized to notify Continental Battery Company that the City is terminating Contract No. 2019-720 Bus Batteries for convenience, pursuant to Part 4 - Contract Clauses - Section 8A of this contract, and that the termination shall be effective as of February 13, 2024.   Not available Video Video
24-207 14. ResolutionsThe linkage to the Strategic Plan is subsection 7.3: Enhance regional comprehensive transportation system. Request that the Managing Director of Purchasing and Strategic Sourcing be authorized to notify Harbor Diesel & Equipment, Inc. dba HD Industries that the City is terminating Contract No. 2021-0002 ZF Proprietary Parts and Service for convenience, pursuant to Part 4 - Contract Clauses - Section 8A of this contract, and that the termination shall be effective as of February 13, 2024.   Not available Video Video
24-204 15. Requests to Issue Purchase OrdersThe linkage to the Strategic Plan is subsection 7.3: Enhance a regional comprehensive transportation system Award Summary: The request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) to increase contract 2019-1133R Repair and Maintenance Services for the El Paso Streetcar Track System (Re-Bid II) to Railroad Track Construction and Maintenance, Inc. This change order will increase referenced contract by $165,875.00 for a total estimated amount not to exceed $829,375.00. This change order will add capacity to the current contract to allow Sun Metro to provide routine scheduled preventative and corrective track maintenance functions and emergency repairs throughout the remaining life of the contract. Department: Mass Transit (Sun Metro) Award to: Railroad Track Construction and Maintenance, Inc. City & State: El Paso, TX Current Contract Estimated Amount: $663,500.00 Change Order Award: $165,875.00 Total estimated Amount not to Exceed: $829,375.00 Account(s): 560-3215-60080-522205-P6018- P60FTA117-G60225307 Funding S   Not available Video Video
24-201 16. Operational Focus UpdatesOperational update on the Mass Transit Department - Sun Metro.   Not available Video Video
24-198 27. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 7.3: Enhance a regional comprehensive transportation system Award Summary: Discussion and action on the Request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2024-0283 Amano Parking Control Equipment and Services to Mitchell Adding Machine Co., Inc. dba Mitchell Time and Parking the sole and authorized distributor for an initial term of three (3) years for an estimated amount of $149,037.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow the purchase of Service, Software, Preventative Maintenance and Parts needed to secure and operate the entry and exit gates of the parking garage. Contract Variance: The difference based in comparison to the previous contract is as follows: A decrease of $138,209.00 for the initial term, which represents a 74.11% decrease due to no new parking equipment needed to be purchase. Department: Mass Transit (Sun Metro) Award to: Mitchell Adding Machine Co., Inc.    Not available Video Video
24-205 18. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 7.2: Improve competitiveness through infrastructure improvements impacting the quality of life. Award Summary: Discussion and action on the award of Solicitation 2024-0023 Sun Metro Facilities Concrete Repairs to TAO INDUSTRIES, INC dba HAWK Construction for a total estimated amount of $1,345,882.30. This project will consist of concrete repairs at four (4) Sun Metro Locations, which include the Northgate Terminal (9348 Dyer St.), Transit Operations Center (10151 Montana Ave.), Five Points Transfer Center (2830 Montana Ave.), and Westside Transfer Center (7535 Remcon CIR). Department: Capital Improvement Award to: TAO INDUSTRIES, INC. dba HAWK Construction City & State: El Paso, TX Item(s): Base Bid, Additive Alternate I, Additive Alternate II Contract Term: 210 Consecutive Calendar Days Base Bid: $1,030,882.30 Additive Alternate I: $220,000.00 Additive Alternate II: $95,000 Total Estimated Award: $1,345,882.30 Account(s): 560-3210-580270-60050-P6018- G56016TX03- G56016TX03 560-3210-580270-60070-P6018- P60FTA113- G6   Not available Video Video
24-213 19. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 7.2: Improve competitiveness through infrastructure improvements impacting the quality of life Award Summary: Discussion and action on the award of Solicitation 2024-0054 Sun Metro Dyer Brio Mini Stations to MIRADOR ENTERPRISES, INC for a total estimated amount of $1,509,912.70. This project will consist of placement of two (2) Brio brand mini-shelter (cantilevered six (6) feet by twenty-seven (27) foot standard shelter) in the outbound & inbound direction of the Dyer Brio service operation. Scope will include construction of a forty-five (45) foot reinforced platform with detectable warning tiles along the near level platform, bus pad and minor site work. Installation of two mid-block crossings to enable pedestrians to safely cross the street in the middle of a block at 2400 Dyer St. Department: Capital Improvement Award to: MIRADOR ENTERPRISES, INC. City & State: El Paso, TX Item(s): Base Bid I, Base Bid II Contract Term: 360 Consecutive Calendar Days Base Bid I: $1,410,606.09 Base Bid II: $99,306.62 Total Estimated Award:    Not available Video Video
24-206 310. Other BusinessDiscussion and action to amend the FY 2024 Mass Transit Budget Resolution Schedule A Capital Program to reflect changes for design and construction related to electrification of the paratransit fleet and authorize the City Manager or his designee to establish the funding source and make any necessary budget transfers for the execution of this program.   Not available Video Video