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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Mass Transit Department Board Agenda status: Final
Meeting date/time: 1/3/2024 10:00 AM Minutes status: *** DRAFT ***  
Meeting location: COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY
Published agenda: Agenda Agenda Published minutes: 01/03/2024 Mass Transit Department Board Meeting Minutes 01/03/2024 Mass Transit Department Board Meeting Minutes Meeting Extra1: Not available  
Agenda packet: Agenda Packet Agenda Packet
Meeting video: eComment: Not available  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
24-21 11. MinutesApproval of minutes of the Regular Mass Transit Department Board Meeting of December 5, 2023.   Not available Video Video
24-22 12. Request to ExcuseRequest to excuse absent Mass Transit Department Board Members.   Not available Video Video
24-02 13. BidsThe linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system Award Summary: The award of Solicitation 2023-0536 Bus Batteries to Continental Battery Company for an initial term of three (3) years for an estimated amount of $166,260.00. The award also includes a two (2) year option for an estimated amount of $110,840.00. The total contract time is for five (5) years for a total estimated amount of $277,100.00. This contract will allow for the purchase of bus batteries necessary to maintain transit fleet. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $24,369.75 for the initial term, which represents a 17.18% increase due to an increase in prices. Department: Mass Transit (Sun Metro) Award to: Continental Battery Company City & State: Dallas, TX Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $55,420.00 Initial Term Estimated Award: $166,260.00 Option Term Estimated Award: $110,840.00 Total Estimated Aw   Not available Video Video
24-01 14. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system. Award Summary: Discussion and action on the award of Solicitation 2023-0601 ZF Transmissions Proprietary Parts & Service to Harbor Diesel & Equipment, Inc. dba HD Industries for an initial term three (3) years for an estimated amount of $1,200,000.00. The award also includes a two (2) year option for an estimated amount of $800,000.00. The total contract time is for five (5) years for a total estimated amount of $2,000,000.00. This contract will allow for the purchase of ZF proprietary parts and services for Sun Metro fleet. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $450,000.00 for the initial term, which represents a 60.00% increase due to an increase in the annual budgeted amount to cover the increase in prices for parts and service. Department: Mass Transit (Sun Metro) Award to: Harbor Diesel & Equipment, Inc. dba HD Industries City & State: Long Beach, CA Item(s): All Initial Term: 3 Years Option   Not available Video Video
24-35 15. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system Award Summary: Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) to increase contract 2022-0355 New Flyer- NABI Parts to Transit Holdings, Inc. dba The Aftermarket Parts Company, LLC. This change order will increase referenced contract by $900,000.00 for a total estimated amount not to exceed $4,500,000.00. This change order will add capacity to the current contract to allow Sun Metro to purchase proprietary bus components necessary for the maintenance and repair of New Flyer-NABI manufactured buses. Department: Mass Transit (Sun Metro) Award to: Transit Holdings, Inc. dba The Aftermarket Parts Company, LLC City & State: Delaware, OH Current Contract Estimated Amount: $3,600,000.00 Change Order Award: $900,000.00 Total estimated Amount not to Exceed: $4,500,000.00 Account(s): 560-3215-600050-531180-P6017- P60FTA117-G60225307 Funding Source(s): Federal Transit   Not available Video Video
24-36 16. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system. Award Summary: Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) to decrease contract 2023-0673 Janitorial Services - Mass Transit (Re-Bid) to Francisco Corral dba Eagle Janitorial Service Co. This change order will decrease referenced contract by $1,295,869.50 for a total estimated amount not to exceed $5,508,709.50. This change order will amend the scope of work and reduce the number of services hours needed by 69,918 hours. The number of hours for the first year of service is sufficient to adequately clean Sun Metro terminals and office facilities. Department: Mass Transit (Sun Metro) Award to: Francisco Corral dba Eagle Janitorial Service Co. City & State: El Paso, TX Current Contract Estimated Amount: $6,804,579.00 Change Order Award: $1,295,869.50 Total estimated Amount not to Exceed: $5,508,709.50 Account(s): 560-3215-522060-60050- P6018-P60FTA117-G601953   Not available Video Video
24-10 17. Other BusinessDiscussion and action that the City Manager or designee be authorized to sign the Merchant Processing Agreement between the City of El Paso, through its Mass Transit Department (Sun Metro) and WorldPay, a limited liability company, for credit card payment processing services connected to validators that the public will use to purchase Sun Metro bus passes, for 36 months from the first day of the calendar month following the date WorldPay processes the first transaction; the term is automatically renewed for a period of 36 months unless the parties provide 90 day termination notice. The contract price is for 0.1% of each transaction plus $0.10 per transaction processed charged at a monthly interval; and that the City Manager or designee be authorized to take actions necessary and effectuate any budget transfers, sign all related agreements, amendments to such agreements and documents necessary to carry out the intent of this resolution.   Not available Video Video