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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Mass Transit Department Board Agenda status: Final
Meeting date/time: 12/5/2023 10:00 AM Minutes status: *** DRAFT ***  
Meeting location: COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY
FULLY EXECUTED DOCUMENTS AVAILABLE
Published agenda: Agenda Agenda Published minutes: Not available Meeting Extra1: Not available  
Agenda packet: Agenda Packet Agenda Packet
Meeting video: eComment: Not available  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
23-1547 11. MinutesApproval of minutes of the Regular Mass Transit Department Board Meeting of November 7, 2023.   Not available Video Video
23-1548 12. Request to ExcuseRequest to excuse absent Mass Transit Department Board Members.   Not available Video Video
23-1562 23. ResolutionsThat the Mass Transit Department Board, in order to promote the public health and safety, ratifies the additional expenditures in the amount of $123,249.14, associated with the continued use of janitorial services Contract No. 2017-1280 with Ace Government Services, LLC through October 31, 2023 and that the terms and conditions of the ratified award will remain unmodified; and that the City Manager or designee be granted broad authority to take action and execute all documents necessary to effectuate the intent of this resolution.   Not available Video Video
23-1560 24. Notice for NotationAnnual updates to the Sun Metro Public Transportation Agency Safety Plan (PTASP).   Not available Video Video
23-1438 35. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system Award Summary: Discussion and action on the award of solicitation 2023-0538 Pre-Fabricated Bus Shelters to Tolar Manufacturing, Inc. for an initial term of three (3) years for an estimated amount of $10,361,340.00. This contract will allow Sun Metro to buy bus shelters, as needed, for installation in selected stops that already have required platform and accessibility. Bus Shelters will enhance customer’s experience by improving accessibility and protection from elements. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $8,966,940.00 for the initial term, which represents a 147.69% increase due to additional units being purchased for shelters, trash receptacles and bike racks, previous contract 120 units - this contract 660 units, in addition to an overall 35.10% price increase for these items. Department Mass Transit Sun Metro Award to: Tolar Manufacturing, Inc. City & State: Corona, CA Item(s): All Initial   Not available Video Video
23-1439 26. Other BusinessThe linkage to the Strategic Plan is subsection 7.3 - Enhance regional comprehensive transportation system. Discussion and action on the request that the Managing Director of Purchasing and Strategic Sourcing be authorized to notify Tolar Manufacturing Company, Inc. that the City is terminating Contract No. 2020-988 Pre-Fabricated Bus Shelters for convenience, pursuant to Part 4 - Contract Clauses - Section 8A of this contract, and that the termination shall be effective as of November 7, 2023.   Not available Video Video