Meeting Name: City Council Agenda status: Final
Meeting date/time: 8/15/2023 9:00 AM Minutes status: Final  
Meeting location: COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY
FULLY EXECUTED DOCUMENTS AVAILABLE
Published agenda: Agenda Agenda Published minutes: 08-15-2023 Regular City Council Meeting Minutes 08-15-2023 Regular City Council Meeting Minutes Meeting Extra1: Not available  
Agenda packet: Agenda Packet Agenda Packet
Meeting video: eComment: Not available  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
23-1096 11. MinutesApproval of the Minutes of the Regular City Council Meeting of August 1, 2023 and the Special Meeting of July 31, 2023.   Action details Not available
23-126 12. Request to ExcuseREQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS   Action details Not available
23-1047 13. ResolutionsThat the Solid Waste Liens on the attachment posted with this agenda be approved (See Attachment A).   Action details Not available
23-1052 14. ResolutionsThat the Planning and Inspection Liens on the attachment posted with this agenda be approved (See Attachment B).   Action details Not available
23-1051 15. ResolutionsApprove a Resolution to update the City of El Paso Investment Policy for Fiscal Year 2024.   Action details Not available
23-1072 16. ResolutionsThat the City Manager is authorized to sign a First Amendment to an Agreement for Professional Services Agreement by and between the CITY OF EL PASO and AECOM TECHNICAL SERVICES, INC., for a Project known as “Architect and Engineering Services for Traffic Management Center Upgrades,” to provide additional basic services at an additional total cost of $300,388.76, thereby extending the contract amount from $3,518,769.71 to $3,819,158.47; and that the City Manager is authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for the execution of the First Amendment.   Action details Not available
23-1114 17. Board Re-AppointmentsSharon S. Miles-Bonart to the Open Space Advisory Board by Representative Art Fierro, District 6.   Action details Not available
23-1103 18. Board Re-AppointmentsJames Pleasant II to the Regional Renewable Energy Advisory Council, as a non­voting member, by Nicole Ferrini, Climate & Sustainability Officer.   Action details Not available
23-1126 19. Board Re-AppointmentsRondriques A. Jackson to the Veterans Affairs Advisory Committee by Representative Alexsandra Annello, District 2.   Action details Not available
23-1127 110. Board AppointmentsArlene Carroll to the Tax Increment Reinvestment Zone Number 5 by Mayor Oscar Leeser.   Action details Not available
23-1128 111. Board AppointmentsDeborah A. Zuloaga to the Tax Increment Reinvestment Zone Number 5 by Mayor Oscar Leeser.   Action details Not available
23-1136 112. Board AppointmentsMarlene Gonzalez to the Museums and Cultural Affairs Advisory Board by Representative Henry Rivera, District 7.   Action details Not available
23-1104 113. Board AppointmentsRoberto Garza Jr. to the Veterans Affairs Advisory Committee by Representative Joe Molinar, District 4.   Action details Not available
23-1075 114. Applications for Tax RefundsThat the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires approval by the legislative body of refunds of tax overpayments greater than $2,500.00. (See Attachment C)   Action details Not available
23-1137 115. Notice for NotationAccept the donation of popcorn from El Paso Disposal to go towards the District 3 Movies in the Park series.   Action details Not available
23-1135 116. Notice of Campaign ContributionsFor notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions of five hundred dollars or greater by Representative Joe Molinar in the amount of $1,000.00 from Dr. Richard Teschner.   Action details Not available
23-1131 117. Members of the City CouncilDiscussion and action that the City Council declares that the expenditure of District 8 discretionary funds, in an amount not to exceed $10,000.00, to cover costs of stage rental, audio/visual equipment, entertainment, hiring of off-duty law enforcement officers or private security officers, barrier rental for vehicle-pedestrian control, permitting fees, and/or portable restroom rental related to the holding of the Segundo Barrio Community Block Party by the Southside Neighborhood Association, serves the municipal purpose of fostering community pride, encouraging civic engagement and celebrating the heritage and culture of one of the oldest neighborhoods in El Paso’s history.ApprovePass Action details Video Video
23-1132 118. Members of the City CouncilDiscussion and action that the City Council authorizes the expenditure of District 8 discretionary funds in an amount not to exceed THREE THOUSAND SEVEN HUNDRED TWENTY-SIX AND 86/100 DOLLARS ($3,726.86) towards the costs of equipment rental, movie license fees, permits, staff time and other related items necessary for the support of the “Movies in the Park” event, a series of movie nights in parks located within District 8, and declares that this expenditure serves the municipal purpose of providing recreational and cultural activities to the residents of and visitors to the City of El Paso, which benefits the community and instills community pride.ApprovePass Action details Video Video
23-1055 119. Operational Focus UpdatesPresentation and discussion on the 88th Regular and Special Sessions of the Texas State Legislature.   Action details Not available
23-1116 120. OrdinancesAn Ordinance amending Title 19 (Subdivision and Development Plats) adding Article 8 (Conflict of Laws) Chapter 8.1 (Conflict of Laws) in order to specify that in the event of a conflict between Title 19 (Subdivision and Development Plats) and Chapter 212 of the Texas Local Government Code that Chapter 212 controls.ApprovePass Action details Video Video
23-1076 121. Other BusinessPresentation of a State Resolution celebrating the City of El Paso’s 150th birthday by the El Paso State Delegation.   Action details Video Video
23-1070 122. Other BusinessDiscussion and action that the City Manager be authorized to sign a Chapter 380 Economic Development Program Agreement (“Agreement”) by and between CITY OF EL PASO (“City”) and N.M. Edificios, LLC, a Texas Limited Liability Company (“Applicant”) in support of a project located at 19+/- acre site located off Burgundy Dr, near the intersection of I-10 & Loop 375, El Paso, TX 79907. The project includes construction or renovation of a development located on the Applicant’s real property to promote economic development in the City. The Agreement requires the Applicant to make a minimum investment of $31,050,000.00, retain its existing 174 full-time employees at or above the median wage for El Paso County, Texas for each year, and add an additional 30 full time employees at or above the median wage for El Paso County, Texas within the first five years of the Agreement. Over the term of the Agreement, the City shall provide economic incentives not to exceed $1,078,910.00 in the form of a Property Tax Rebate; a Development Fee Rebate; and a Construction Materials Sales Tax Rebate.ApprovePass Action details Video Video
23-1086 123. Other BusinessDiscussion and action to approve the El Paso County 911 District FY 2023 - 2024 Budget to be presented by Scott Calderwood, Director.ApprovePass Action details Video Video
23-1080 124. Other BusinessPresentation, discussion, and action on the Proposed FY 2023 - 2024 Budget.   Action details Video Video
23-1082 125. Other BusinessDiscussion and action on a Resolution that the Proposed Budget, as amended, for the City of El Paso, filed by the City Manager with the City Clerk on July 14, 2023, is hereby approved and adopted by the City Council as the Annual Budget for the Fiscal Year 2023 - 2024, which begins on September 1, 2023 and ends on August 31, 2024.   Action details Not available
23-1107 126. Other BusinessDiscussion and action to ratify the property tax rate reflected in the Annual Budget for FY 2023 - 2024 for the City of El Paso.   Action details Not available
23-1085 127. Other BusinessDiscussion and action on an Ordinance Levying FY 2023 - 2024 taxes.   Action details Not available
23-1063 128. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 2.3 - Increase public safety operational efficiency. Award Summary: Discussion and action on the award of Solicitation No. 2023-0220 Oxygen Cylinders-Rental, Refill, and Delivery to Syoxsa, Inc., for an initial three (3) year term for an estimated amount of $328,663.50. The award also includes a one (1), two (2) year option for an estimated amount of $219,109.00. The total value of the contract is, including the initial term plus the option, for a total of five (5) years, for an estimated amount of $547,772.50. This contract will allow oxygen to be administrated by first responders. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $127,164.75 for the initial term, which represents a 63.11% increase due to the annual quantity increasing and adding a new cylinder size. There is also an increase in the unit price per cylinder due to the current market conditions. Department: Fire Vendor: Syoxsa, Inc. El Paso, TX Item(s): All Term: 3 Years Opti   Action details Not available
23-1065 129. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 2.3 - Increase public safety operational efficiency. Award Summary: Discussion and action on the award of Solicitation 2023-0403 Fire Station 38 to EMJ Construction, LLC for a total estimated award of $5,788,541.00.? This contract will be used for the construction of the new Fire Station #38 will be located within a complex and adjacent to the Eastside Regional Command Center (ERCC) at 14301 Pebble Hills Boulevard. Department: Capital Improvement Award to: EMJ Construction, LLC Chattanooga, TN Item(s): All Initial Term: 400 Consecutive Calendar days Base Bid: $5,788,541.00 Total Estimated Award: $5,788,541.00 Funding Sources: 2019 Public Safety Bond Accounts: 190-4820-29090-580270-PCP20FDSTATIO38 District(s): 5 This is a Competitive Sealed Proposal, Lump Sum Contract. The Purchasing & Strategic Sourcing and Capital Improvement Departments recommend award as indicated to EMJ Construction, LLC, the highest-ranked offeror based on the evaluation criteria for this solicitation. It is re   Action details Not available
23-1102 130. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 2.3 - Increase public safety operational efficiency. Award Summary: Discussion and action that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a purchase order to the vendors indicated below, referencing Contract 2018-1411 Police Ordered and Non-Consent Towing of Motor Vehicles. This change order is to increase the contract by $564,687.50 for a total amount not to exceed $2,823,437.50. The change order is to cover the non-consent towing services for the El Paso Police Department through the remainder of the contract. Contract Variance: No contract variance Department: Police Vendor #1: Sohle Express Towing, Inc El Paso, TX Item(s): Group 1 - GVW 10,000 lbs. or less, Group 1 - GVW 10,001 - 24,999 lbs. & Group 1 - GVW 25,000 lbs. and over El Paso, TX Total Estimated Amount: $112,937.50 Vendor #2: AD Wrecker Service, Inc. El Paso, TX Item(s): Group 1 - GVW 10,000 lbs. or less, Group 1 - GVW 10,001 - 24,999 lbs. & Group 1 - GVW 25,000 lbs. and over Total Estim   Action details Not available
23-1059 131. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 4.1 - Deliver bond projects impacting quality of life across the city in a timely, efficient manner. Award Summary: Discussion and action on the award of Solicitation 2023-0498 Chelsea Pocket Park Construction to MARTINEZ BROS. CONTRACTORS, LLC for an estimated total award of $967,883.61. The project will consist of but is not limited to the furnishing and installment of new concrete sidewalks, new concrete plaza with metal shelter 104’ x 30’, new benches, new picnic tables, new trash receptacles, new trees, new areas with screening, new lighting, new irrigation system, new park name and park rules signs, new pet waste dispensers, new bike rack, the resurfacing of existing parking lot, and repair of existing concrete sidewalks. Department: Capital Improvement Award to: MARTINEZ BROS. CONTRACTORS, LLC El Paso, TX Item(s): All Initial Term: 240 Consecutive Calendar days Base Bid I: $889,103.61 Additive Alternate I: $54,220.00 Additive Alternate II: $24,560.00 Total Estimated Award: $967,883.61 Funding Sources: 2020 Capita   Action details Not available
23-1062 132. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 4.2 Create innovative recreational, educational and cultural programs. Discussion and action to request that the Managing Director of the Purchasing & Strategic Sourcing Department be authorized to issue Purchase Order(s) to Bibliotheca, LLC the sole distributor for Bibliotheca Service and Maintenance for Libraries Department for a term of three (3) years for an estimated amount of $171,924.63 with the stipulation that the vendor provides an updated sole source letter and affidavit each year. This contract will allow the Libraries Department to purchase Bibliotheca’s certified support and maintenance. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $33,368.53 for the initial term, on an annual basis which represents a 139.39% increase due to the opening of additional locations that were not in operation during the pandemic. Additionally, an increase of equipment installed in branches that require this contract. Department: Libraries Vendor: Bibliotheca. LLC Norcross, G   Action details Not available
23-1048 133. Other Bids, Contracts, ProcurementsDiscussion and action that the City Manager be authorized to sign a two-year On-Call Agreement for Professional Services to perform traffic engineering services on a task order basis by and between the City of El Paso and each of the following three (3) consultants: 1. HNTB Corp. 2. Huitt Zollars, Inc. 3. AECOM Technical Services, Inc. Each On-Call Agreement will be for an amount not to exceed Five Hundred Thousand and No/100 Dollars ($500,000.00), and each agreement will include authorization for the City Engineer to approve additional Basic Services and Reimburseables for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00) and authorization for the City Engineer to approve Additional Services for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00) if the identified services are necessary for proper execution of identified project and if the increased amounts are within the appropriate budget identified for a project. In addition, the City Manager, or designee are authorized to establish the funding sources and make necessary budget transfers    Action details Not available
23-1061 134. Other Bids, Contracts, ProcurementsDiscussion and action that the City Manager be authorized to sign a two-year On Call Agreement for Professional Services to perform civil engineering services on a task-by-task basis by and between the City of El Paso and each of the following three (3) consultants: 1. AECOM Technical Services, Inc. 2. CEA Engineering Group, Inc. 3. GRV Integrated Engineering Solutions, LLC Each On-Call Agreement will be for an amount not to exceed Seven Hundred Fifty Thousand and No/100 Dollars ($750,000.00), and each agreement will include authorization for the City Engineer to approve additional Basic Services and Reimbursables for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00) and authorization for the City Engineer to approve Additional Services for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00) if the identified services are necessary for proper execution of identified project and if the increased amounts are within the appropriate budget identified for a project. In addition, the City Manager is authorized to establish the funding sources and m   Action details Not available
23-1064 135. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 8.6 Provide long-term, cost-effective, sustainable regional solid waste solutions. Discussion and action to request that the Managing Director of the Purchasing & Strategic Sourcing Department be authorized to issue Purchase Order(s) to Wagner Equipment Co. dba Wagner Power Systems the sole distributor for the CAT Certified Rebuild of Compactor - Landfill for Environmental Services Department for a one-time purchase for an estimated amount of $846,461.98. This contract will allow the Environmental Services Department to purchase the rebuilding of compactor unit number 12118 at the Greater El Paso Landfill. Contract Variance: The difference based in comparison to a previous contract is as follows: An increase of $191,532.02 for a similar compactor rebuild, which represents a 29.24% increase due to additional parts being used and current market conditions of raw material. Department: Environmental Services Vendor: Wagner Equipment Co. dba Wagner Power Systems Aurora, CO Total Estimated Award: $846,461.98 Account    Action details Not available
23-1014 236. OrdinancesAn Ordinance amending Title 12 (Vehicles and Traffic), Chapter 12.85 (Parking Violations Bureau), to amend Section 12.85.010 (Parking Violations Bureau Established), Section 12.85.020 (Hearing Officers), Section 12.85.030 (Parking Citations); to update language to current usage; to allow substitute Associate Municipal Judges to serve as Hearing Officers; and to allow Commissioned Officers hired by Independent School Districts within the City limit to issue Parking Citations; The penalty being provided in Chapter 12.84.010 of the El Paso City Code.   Action details Not available
23-1021 137. OrdinancesAn Ordinance amending Title 10 (Public Peace, Morals and Welfare), Chapter 10.20 (Offenses by or against minors) of the El Paso City Code to remove curfew ordinance provisions located in sections 10.20.010 through 10.20.054.   Action details Not available
23-1000 138. OrdinancesAn Ordinance authorizing the City Manager to sign a deed and any other documents necessary to convey approximately 37.9194 acres of land situated in portions of sections 21, 28, and 29, Block 80, Township 1, Texas and Pacific Railroad Company Surveys, City of El Paso, El Paso County, Texas.   Action details Not available
23-1081 139. Other BusinessDiscussion and action that the City Manager be authorized to sign a First Amendment to that certain Subrecipient Agreement (“Agreement”) for the establishment and administration of the City of El Paso Small Business Grant and Interest Buy-Down Program by and between City of El Paso, a Municipal Corporation organized and existing under the laws of the State of Texas (the “City”), and LiftFund Inc., a Texas non-profit organization (“LiftFund”; “Sub-Recipient”; or “Contractor”) increasing the Funding Amount by $605,000 to a total of $3,105,000.   Action details Not available
23-1084 140. Other BusinessDiscussion and action that the City Manager be authorized to execute a Subrecipient Agreement by and between the City of El Paso and the PEOPLEFUND, a Texas 501(c)(3) non-profit Community Development Financial Institution, to provide expanded access to capital and business education programming in El Paso, for an amount not to exceed $500,000.   Action details Not available
23-1074 141. Other BusinessDiscussion and action that the City Manager, or designee, be authorized to sign an Advance Funding Agreement by and between the City of El Paso and the State of Texas, acting by and through the Texas Department of Transportation, for the design and construction of the Transportation Alternatives Set-Aside (TASA) Program grant improvements McRae (FM 2316) Shared Use Path Montwood to Album Phase 1, which has an estimated total project cost of $3,080,099.00 of which the estimated local government participation amount is estimated at $1,125,001.80 plus any cost overruns.ApprovePass Action details Video Video
23-1077 142. Other BusinessDiscussion and action on Trails and Trailheads, to include deprogramming two proposed trails “Ellis Lateral Connection Trail” and “Carolina to Emerson Trail”; transferring funds in the amount of $537,141.68 from deprogrammed trails to “Rio Grande Trail North”; and moving forward with a feasibility study of Avispa Canyon as the proposed route for the “Mountain to River Trail”.   Action details Video Video