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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Mass Transit Department Board Agenda status: Final
Meeting date/time: 2/28/2023 10:00 AM Minutes status: *** DRAFT ***  
Meeting location: COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY
Published agenda: Agenda Agenda Published minutes: Not available Meeting Extra1: Not available  
Agenda packet: Agenda Packet Agenda Packet
Meeting video: eComment: Not available  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
23-259 11. MinutesApproval of minutes of the Mass Transit Department Board meeting of February 7, 2023.   Not available Not available
23-262 12. Request to ExcuseRequest to excuse absent Mass Transit Board Members.   Not available Not available
23-281 13. Notice for NotationFOR NOTATION ONLY Notice of Sun Metro‚Äôs Title VI exemption to provide a major service change analysis for the service modifications implemented on November 6, 2022. After careful review Sun Metro did not meet the service change threshold for a major service change analysis.   Not available Not available
23-266 34. Requests to Issue Purchase OrdersThe linkage to the Strategic Plan is subsection 7.3 - Enhance regional comprehensive transportation system Request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Oklahoma Investigation Group dba Tricorp Security, Inc. referencing Contract 2022-0467 Security Guard Services - Sun Metro. This will be a change order to increase the award by $183,738.24 for a total amount not to exceed $6,181,914.24. This change order will cover expenses for additional security guard services need at six (6) park locations throughout the City for a period of fourteen (14) months. Department: Mass Transit (Sun Metro) Award to: Oklahoma Investigation Group dba Tricorp Security, Inc. Kerens, TX Total Estimated Award: $183,738.24 Account No: 560 - 3200 - 522120 - 60040 - P6016 Funding Source: Sun Metro Operation Fund District(s): All   Not available Not available
23-256 25. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 7.3 - Enhance regional comprehensive transportation system Discussion and action on the request that the Managing Director of the Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order(s) to Cummins, Inc. dba Cummins Sale and Service, the sole and authorized distributor for the 2022-0803 CNG Engines, Generator Parts & Services for a term of three (3) years for an estimated amount of $3,090,000.00, with the stipulation that the vendor provides an updated sole source letter and affidavit each year. This contract will provide Sun Metro with parts and repair services and for CNG Engines and Generators. The CNG Engines are located at Transit Operations Center and LIFT Facilities. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $18,000.00 for the initial term, which represents a 0.59% increase due to current market conditions and inflation. Department: Mass Transit (Sun Metro) Award to: Cummins, Inc. dba Cummins Sale and Service El Paso, TX An   Not available Not available
23-264 26. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 7.3 - Enhance regional comprehensive transportation system Discussion and action on the request that the Managing Director of the Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order(s) to Brookville Equipment Corporation, the sole and authorized distributor for the 2023-0339 Truck assemblies, Propulsion System, HVAC Parts and Services for Streetcar for a term of three (3) years for an estimated amount of $500,000.00, with the stipulation that the vendor provides an updated sole source letter and affidavit each year. This contract will allow Sun Metro to get the Truck Assemblies, Propulsion Systems, HVAC, Electrical and Car Body parts for El Paso Streetcars. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $401,000.00 for the initial term, which represents a 405.05% increase due to an increase in parts and maintenance needed by the streetcars to remain operational and safe. Department: Mass Transit (Sun Metro) Award to: Brookville Equipment   Not available Not available
23-265 27. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 7.3 - Enhance regional comprehensive transportation system Discussion and action on the request that the Managing Director of the Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order(s) to Parkeon, Inc., the sole and authorized distributor of FlowBird Axio validators, Strada Ticket Vending Machines, Astreo Ticket Vending Machines and Flowbird software support and maintenance for 2023-0306 Ticket Vending Machines, Validators, and Software Support and Maintenance for a term of three (3) years for an estimated amount of $1,371,002.93. This contract will allow the purchase of ticket vending machines and validators that will enhance the customer service experience by providing new features and technology throughout the City's Brio Routes. Department: Mass Transit (Sun Metro) Award to: Parkeon, Inc. Moorestown, NJ Year 1: $1,276,710.77 Year 2: $47,146.08 Year 3: $47,146.08 Total Estimated Award: $1,371,002.93 (3 years) Account No: 560-3210-60050-580100- P9018-P60FTA113 -G60175339 Funding Source:   Not available Not available