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24-21
| 1 | 1. | | Minutes | Approval of minutes of the Regular Mass Transit Department Board Meeting of December 5, 2023. | | |
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24-22
| 1 | 2. | | Request to Excuse | Request to excuse absent Mass Transit Department Board Members. | | |
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24-02
| 1 | 3. | | Bids | The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system
Award Summary:
The award of Solicitation 2023-0536 Bus Batteries to Continental Battery Company for an initial term of three (3) years for an estimated amount of $166,260.00. The award also includes a two (2) year option for an estimated amount of $110,840.00. The total contract time is for five (5) years for a total estimated amount of $277,100.00. This contract will allow for the purchase of bus batteries necessary to maintain transit fleet.
Contract Variance:
The difference based in comparison to the previous contract is as follows: An increase of $24,369.75 for the initial term, which represents a 17.18% increase due to an increase in prices.
Department: Mass Transit (Sun Metro)
Award to: Continental Battery Company
City & State: Dallas, TX
Item(s): All
Initial Term: 3 Years
Option Term: 2 Years
Total Contract Time: 5 Years
Annual Estimated Award: $55,420.00
Initial Term Estimated Award: $166,260.00
Option Term Estimated Award: $110,840.00
Total Estimated Aw | | |
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24-01
| 1 | 4. | | Other Bids, Contracts, Procurements | The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system.
Award Summary:
Discussion and action on the award of Solicitation 2023-0601 ZF Transmissions Proprietary Parts & Service to Harbor Diesel & Equipment, Inc. dba HD Industries for an initial term three (3) years for an estimated amount of $1,200,000.00. The award also includes a two (2) year option for an estimated amount of $800,000.00. The total contract time is for five (5) years for a total estimated amount of $2,000,000.00. This contract will allow for the purchase of ZF proprietary parts and services for Sun Metro fleet.
Contract Variance:
The difference based in comparison to the previous contract is as follows: An increase of $450,000.00 for the initial term, which represents a 60.00% increase due to an increase in the annual budgeted amount to cover the increase in prices for parts and service.
Department: Mass Transit (Sun Metro)
Award to: Harbor Diesel & Equipment, Inc.
dba HD Industries
City & State: Long Beach, CA
Item(s): All
Initial Term: 3 Years
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24-35
| 1 | 5. | | Other Bids, Contracts, Procurements | The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system
Award Summary:
Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) to increase contract 2022-0355 New Flyer- NABI Parts to Transit Holdings, Inc. dba The Aftermarket Parts Company, LLC. This change order will increase referenced contract by $900,000.00 for a total estimated amount not to exceed $4,500,000.00. This change order will add capacity to the current contract to allow Sun Metro to purchase proprietary bus components necessary for the maintenance and repair of New Flyer-NABI manufactured buses.
Department: Mass Transit (Sun Metro)
Award to: Transit Holdings, Inc. dba The
Aftermarket Parts Company, LLC
City & State: Delaware, OH
Current Contract Estimated Amount: $3,600,000.00
Change Order Award: $900,000.00
Total estimated Amount not to Exceed: $4,500,000.00
Account(s): 560-3215-600050-531180-P6017-
P60FTA117-G60225307
Funding Source(s): Federal Transit | | |
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24-36
| 1 | 6. | | Other Bids, Contracts, Procurements | The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system.
Award Summary:
Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) to decrease contract 2023-0673 Janitorial Services - Mass Transit (Re-Bid) to Francisco Corral dba Eagle Janitorial Service Co. This change order will decrease referenced contract by $1,295,869.50 for a total estimated amount not to exceed $5,508,709.50. This change order will amend the scope of work and reduce the number of services hours needed by 69,918 hours. The number of hours for the first year of service is sufficient to adequately clean Sun Metro terminals and office facilities.
Department: Mass Transit (Sun Metro)
Award to: Francisco Corral dba Eagle
Janitorial Service Co.
City & State: El Paso, TX
Current Contract Estimated Amount: $6,804,579.00
Change Order Award: $1,295,869.50
Total estimated Amount not to Exceed: $5,508,709.50
Account(s): 560-3215-522060-60050-
P6018-P60FTA117-G601953 | | |
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24-10
| 1 | 7. | | Other Business | Discussion and action that the City Manager or designee be authorized to sign the Merchant Processing Agreement between the City of El Paso, through its Mass Transit Department (Sun Metro) and WorldPay, a limited liability company, for credit card payment processing services connected to validators that the public will use to purchase Sun Metro bus passes, for 36 months from the first day of the calendar month following the date WorldPay processes the first transaction; the term is automatically renewed for a period of 36 months unless the parties provide 90 day termination notice. The contract price is for 0.1% of each transaction plus $0.10 per transaction processed charged at a monthly interval; and that the City Manager or designee be authorized to take actions necessary and effectuate any budget transfers, sign all related agreements, amendments to such agreements and documents necessary to carry out the intent of this resolution. | | |
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