Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: City Council Agenda status: Final
Meeting date/time: 7/16/2024 9:00 AM Minutes status: *** DRAFT ***  
Meeting location: COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY
Published agenda: Agenda Agenda Published minutes: Not available Meeting Extra1: Not available  
Agenda packet: Agenda Packet Agenda Packet
Meeting video: eComment: Not available  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
24-954 11. MinutesApproval of the Minutes of the Regular City Council Meeting of July 2, 2024, the Agenda Review Meeting of July 1, 2024, and the Work Session of July 1, 2024.   Not available Not available
24-60 12. Request to ExcuseREQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS   Not available Not available
24-949 13. ResolutionsA Resolution that the City Manager, or designee, be authorized to sign an Underground Electrical and Transformer Pad Easement, granting an easement to the El Paso Electric Company to provide electrical power to property located in the vicinity of El Paso International Airport, said easement more particularly described as: A portion of Lot 2, Block 4, El Paso International Airport Tracts Unit 10, El Paso County, Texas, and more particularly described on Exhibit "A" of the agreement, more commonly referred to as 1820 American Drive.   Not available Not available
24-889 14. ResolutionsThat the Mayor be authorized to sign, on behalf of the City of El Paso, an Interlocal Agreement between the City of El Paso and the Town of Horizon, for the El Paso Fire Marshals Office to provide assistance to the Horizon City Police Department with arson investigations occurring within the Town of Horizon.   Not available Not available
24-929 15. ResolutionsThat the City Manager be authorized to sign an Independent Contractor Agreement (the “Agreement”) between the City of El Paso, Texas (“City of El Paso”) and Dr. Russell N. Baker for the latter to provide Medical Director services to the emergency medical staff of the City of El Paso, for the monthly amount of $7000.00 from September 1, 2024 through August 31, 2026, for a total amount of ONE HUNDRED AND SIXTY-EIGHT THOUSAND DOLLARS AND NO/100 ($168,000), with the City Manager being authorized to administratively extend the Agreement for an additional twelve-month period, for the monthly amount of $7000.00 from September 1, 2026 through August 31, 2027 for a total amount of EIGHTY-FOUR THOUSAND DOLLARS AND NO/00 ($84,000).   Not available Not available
24-916 16. ResolutionsThat the Solid Waste liens on the attachment posted with this agenda be approved (See Attachment A).   Not available Not available
24-930 37. ResolutionsThe linkage to the Strategic Plan is subsection 7.2 - Enhance regional comprehensive transportation system. Request that the Managing Director of Purchasing and Strategic Sourcing be authorized to notify Mirador Enterprises, Inc. that the City is terminating Contract No. 2022-0003 Janitorial Services - Fire Facilities and NW Corral for convenience, pursuant to the provisions and requirements of Part 4, Contract Clauses, Article 8, Section A of the contract, and that the termination shall be effective as of July 16, 2024.   Not available Not available
24-942 18. ResolutionsA Resolution authorizing the City Manager, or designee, on behalf of the City of El Paso as the Local Government, to execute an Advance Funding Agreement Amendment #1 with the Texas Department of Transportation to waive, in its entirety, the City of El Paso’s local match requirement for the Alps Drive Bridge Replacement Project. The City Manager is authorized to execute the Advance Funding Agreement Amendment on behalf of the City of El Paso.   Not available Not available
24-943 19. ResolutionsA Resolution authorizing the City Manager, or designee, on behalf of the City of El Paso as the Local Government, to execute an Advance Funding Agreement Amendment #1 with the Texas Department of Transportation to waive, in its entirety, the City of El Paso’s local match requirement for the Concepcion Street Bridge Replacement Project. The City Manager is authorized to execute the Advance Funding Agreement Amendment on behalf of the City of El Paso.   Not available Not available
24-944 110. ResolutionsA Resolution authorizing the City Manager, or designee, on behalf of the City of El Paso as the Local Government, to execute an Advance Funding Agreement Amendment #1 with the Texas Department of Transportation to waive, in its entirety, the City of El Paso’s local match requirement for the Hollings Street SB Bridge Replacement Project. The City Manager is authorized to execute the Advance Funding Agreement Amendment on behalf of the City of El Paso.   Not available Not available
24-963 111. Board Re-AppointmentsHolt Grambling to the Tax Increment Reinvestment Zone Number 5 by Mayor Oscar Leeser.   Not available Not available
24-978 112. Board Re-AppointmentsMartha E. Piekarski to the Tax Advisory Committee by Mayor Oscar Leeser.   Not available Not available
24-958 113. Board Re-AppointmentsLilia B. Limon to the Fair Housing Task Force by Mayor Oscar Leeser.   Not available Not available
24-962 114. Board Re-AppointmentsLisa Turner to the Women's Rights Commission by Mayor Oscar Leeser.   Not available Not available
24-979 115. Board AppointmentsElsa Borrego to the Committee on Border Relations by Mayor Oscar Leeser.   Not available Not available
24-971 116. Board AppointmentsSandy Azcona to the Women's Rights Commission by Representative Joe Molinar, District 4.   Not available Not available
24-973 117. Board AppointmentsAngela C. Ochoa to the Fair Housing Task Force by Mayor Oscar Leeser.   Not available Not available
24-980 118. Board AppointmentsMary Bardouche to the Animal Shelter Advisory Committee by Representative Henry Rivera, District 7.   Not available Not available
24-937 119. Applications for Tax RefundsThat the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires approval by the legislative body of refunds of tax overpayments greater than $2,500.00. (See Attachment B)   Not available Not available
24-947 120. Notice for NotationFor notation only, the P-Card Transactions for the period of May 21, 2024 - June 20, 2024 for Mayor, City Council Representatives, City Attorney’s Office, City Manager’s Office and staff.   Not available Not available
24-952 121. Notice of Campaign ContributionsFor notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Alan M. Serna in the amount of $1,000.00 from The Law Office of Steve Ortega, PLLC.   Not available Not available
24-974 122. Notice of Campaign ContributionsFor notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Representative Cassandra Hernandez in the amount of $1,000 from Bettina Olivares Campaign.   Not available Not available
24-982 123. Notice of Campaign ContributionsFor notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Representative Joe Molinar in the amount of $1,000.00 from Dr. Richard Teschner.   Not available Not available
24-938 124. Best Value ProcurementThe linkage to the Strategic Plan is subsection 7.2 - Improve competitiveness through infrastructure improvements impacting the quality of life. Award Summary: Request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Ace Government Services, LLC, referencing Contract 2022-0375 Janitorial Services - Police Facilities. This will be a change order to increase the award by $162,202.50 for a total amount not to exceed $2,058,116.70. This change order will add capacity to provide janitorial services for Eastside Regional Command Center, Fire Facilities and North West Corral. Department: Streets & Maintenance Award to: Ace Government Services, LLC City & State: El Paso, Texas Current Contract Estimated Amount: $1,895,914.20 Change Order Amount: $ 162,202.50 Total estimated Amount not to Exceed: $2,058,116.70 Account(s): 532-1000-522260-31040-P3120 Funding Source(s): General Fund District(s): All This was a Best Value Bid Award - Unit Price Contract.   Not available Not available
24-940 125. Best Value ProcurementThe linkage to the Strategic Plan is subsection 7.5 Set one standard for infrastructure across the city. Award Summary: The Request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Delta Unlimited, LLC dba Delta Pest Control & Lawn Service referencing Contract 2019-869, Grounds Maintenance-City Facilities. This will be a change order to increase the award by $6,950.00 resulting in a revised not to exceed total contract amount of $1,042,003.00. This change order will add capacity to provide grounds maintenance for Eastside Regional Command Center. Department: Streets & Maintenance Award to: Delta Unlimited, LLC dba Delta Pest Control & Lawn Service City & State: El Paso, Texas Current Contract Estimated Amount: $1,035,053.00 Change Order Amount: $ 6,950.00 Total estimated Amount not to Exceed: $1,042,003.00 Account(s): 532-1000-522260-31040- P3120 Funding Source(s): General Fund District(s): All This was a Best Value Bid Award - Unit Price Contract.   Not available Not available
24-955 126. Best Value ProcurementThe linkage to the Strategic Plan is subsection 7.5 Set one standard for infrastructure across the city. Award Summary: The request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Rio Valley BioFuels, LLC., Brewer Oil Co and James River Solutions, LLC referencing Contract 2020-166 Automotive Fuel - Unleaded. This will be a change order to increase the award by $252,797.95 resulting in a revised not to exceed total contract amount of $14,252,797.95. This change order will add capacity to provide unleaded fuel for Eastside Regional Command Center. Department: Streets & Maintenance Award to: Rio Valley Biofuels, LLC City & State Anthony, New Mexico Brewer Oil Co Artesia, New Mexico James River Solutions, LLC Ashland, Virginia Current Contract Estimated Amount: $14,000,000.00 Change Order Amount: $ 252,797.95 Total estimated Amount not to Exceed: $14,252,797.95 Account(s): 532-3600-531240-37020-P3701 Funding Source(s): Internal Service Fund District(s): All This was a Best Value Bid Award - Unit Price Co   Not available Not available
24-939 127. BidsThe linkage to the Strategic Plan is subsection 7.2 - Improve competitiveness through infrastructure improvements impacting the quality of life. Award Summary: The request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Pavement Marking LLC dba PMI Pavement Marking LLC, referencing Contract 2021-1263 Thermoplastic Striping. This will be a change order to increase the award by $86,250.00 for a total amount not to exceed $830,000.00. This change order will allow to continue the application of thermoplastic striping and markings on City owned right-of-way. Department: Streets & Maintenance Award to: Pavement Marking LLC dba PMI Pavement Marking City & State: El Paso, Texas Current Contract Estimated Amount: $743,750.00 Change Order Amount: $ 86,250.00 Total estimated Amount not to Exceed: $830,000.00 Account(s): 532-1000-32020-522270-P3254 Funding Source(s): General Fund District(s): All This was a Low Bid Award - Unit Price Contract.   Not available Not available
24-945 128. BidsThe linkage to the Strategic Plan is subsection: 8.3 Enhance animal services to ensure El Paso’s pets are provided a safe and healthy environment. Award Summary: The award of Solicitation 2024-0247 Leashes and Collars (Re-Bid) to the following suppliers: 1) Campbell Pet Company, 2) Heather Collette Ivy dba A2Z Supplies for a total estimated amount of $152,535.00. This contract will allow the Animal Services Department to provide leashes and collars for all animals in their care. Contract Variance: N/A Department: Animal Services Award to Supplier 1: Campbell Pet Company City & State: Vancouver, WA Item(s): 1 & 2 Initial Term: 3 Years Option Terms: N/A Total Contract Time: 3 Years Annual Estimated Award: $39,600.00 Initial Term Estimated Award: $118,800.00 Total Estimated Award: $118,800.00 Award to Supplier 2: Heather Collette Ivy dba A2Z Supplies City & State: El Paso, TX Item(s): 3 & 4 Initial Term: 3 Years Option Terms: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $6,747.   Not available Not available
24-975 129. Members of the City CouncilDiscussion and action to authorize the expenditure of District 5 discretionary funds, as an amendment in an additional amount of $158.32, for the office of District 5 to cover costs associated with attending and participating in the 2024 National Association of Latino Elected and Appointed Officials (NALEO) 41st Conference, serving a municipal purpose by enhancing education and government participation, covering our municipal vision and strategic goals.   Not available Not available
24-976 130. Members of the City CouncilDiscussion and action to direct the City Attorney to prepare an ordinance ordering an election on the November 5, 2024 uniform election date to permit voters to determine whether to revoke the City’s authority to issue the 2012 Quality of Life bonds that have not yet been sold or delivered; and to direct the City Manager and City Attorney to undertake all actions necessary to defease and/or redeem all or a portion of the outstanding 2012 Quality of Life bonds issued to fund the Multipurpose Performing Arts and Entertainment Facility project.   Not available Not available
24-914 231. Operational Focus UpdatesPresentation by Strategic and Legislative Affairs and the National Renewable Energy Laboratory (NREL) on an awarded U.S. Department of Energy (DOE) Communities Local Energy Action Program (LEAP) Technical Assistance Grant and upcoming energy resilience projects.   Not available Not available
24-915 232. Operational Focus UpdatesPresentation by Focused Advocacy on policy developments leading up to the 89th Texas Legislative Session.   Not available Not available
24-927 233. OrdinancesAn Ordinance changing the zoning of the following real property known as: Parcel 1: 52.17 Acres of land out of a 381.90 Acre Tract (described in Volume 2526, Page 2033 Real Property Records of El Paso County, Texas), now known as Tract 1A, Section 16, Block 79, Township 3, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County, Texas from R-3 (Residential) and R-F (Ranch and Farm) to C-4 (Commercial); and, Parcel 2: 9.72 Acre portion out of a 381.90 Acre Tract described in Volume 2526, Page 2033, Real Property Records of El Paso County, Texas, being Tract 1A, Section 16, Block 79, Township 3, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County, Texas, from R-F (Ranch and Farm) to C-2 (Commercial); and, Parcel 3: 15.00 Acres of land out of a 381.90 Acre Tract (described in Volume 2526, Page 2033, Real Property Records of El Paso County, Texas), now known as Tract 1A, Section 16, Block 79, Township 3, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County, Texas, from R-F (Ranch and Farm) to A-O (Apartment/Office), and impo   Not available Not available
24-934 134. OrdinancesAn Ordinance granting a Special Privilege License to EPT Montecillo I-10 Development, LLC to permit the construction, installation, maintenance, use, and repair of a surface encroachment for two (2) Art Sculptures and Ancillary Items over City right-of-way at the roundabout intersection located at Vin Rambla Drive and Vin Roda Drive, additionally, this ordinance encompasses the placement of twenty three (23) wayfinding signs and nine (9) electric meters at various locations within the Montecillo Development; setting the license term for a term of ten years (10) with one (1) renewable ten (10) year term. Location: Vin Rambla Drive and Vin Roda Drive, and various locations within the Montecillo Development Applicant: EPT Montecillo I-10 Development, LLC, PSPN23-00007   Not available Not available
24-972 135. OrdinancesAn Ordinance changing the zoning of Lot 3, Block 1, Coronado del Sol, City of El Paso, El Paso County, Texas, from R-3 (Residential) and R-5/sc (Residential/special contract) to A-3 (Apartment) and A-3/sc (Apartment/special contract), and imposing a condition. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: Mesa Hills and Northwest of Sunland Park Applicant: Housing Authority of the City of El Paso, PZRZ24-00002   Not available Not available
24-887 136. OrdinancesAn Ordinance authorizing the City Manager to execute a quitclaim (tax resale) deed conveying all right, title and interest to Ignacio Villanueva Macias, to the following and described parcel: Tract 11, (.48 Acre), Block 44, San Elizario, El Paso County, Texas. In accordance with Section 34.05 (h) of the Tax Code. Section 34.05 (h) permits the City to sell a property for the total amount of the judgment and the sale of the property does not require the consent of each taxing entity entitled to receive proceeds from the sale.   Not available Not available
24-901 137. Other Bids, Contracts, ProcurementsDiscussion and action on the award of Task Order #8K-1 for Solicitation Horizontal Construction Improvements 2024-0397 to Keystone GC, LLC., for a total estimated award of $611,979.21 to develop an accessible pathway from deactivated bus stops to active bus stops.   Not available Not available
24-933 138. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 7.4 - Continue the strategic investment in City facilities and technology. Award Summary: Discussion and action on the award of Solicitation 2024-0380 Hondo Pass Citizen Collection Station to MIRADOR ENTERPRISES, INC., for a total estimated award of $3,929,850.00. This contract will be used for the construction of a drop-off location for household waste, hazardous material, bulky items and recyclables. Department: Capital Improvement Award to: MIRADOR ENTERPRISES, INC. City & State: El Paso, TX Item(s): All Contract Term: 295 Consecutive Calendar Days Base Bid I: $3,929,850.00 Total Estimated Award: $3,929,850.00 Account(s): 334-3150-34100-580270- PESD00210 Funding Source(s): Environmental Services Department Fiscal Year 21 Capital Projects District(s): 4 This was a Competitive Sealed Proposal Procurement lump sum contract. The Purchasing & Strategic Sourcing and Capital Improvement Departments recommend award as indicated to MIRADOR ENTERPRISES, INC., the highest ranked offeror based on the    Not available Not available
24-941 139. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection 7.5 Set one standard for infrastructure across the city. Award Summary: Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Rio Valley Biofuels, LLC referencing Contract 2022-0724 Automotive Fuel - Diesel. This will be a change order to increase the award by $1,013,607.00 resulting in a revised not to exceed total contract amount of $10,613,607.00. This change order will add capacity to provide diesel for Eastside Regional Command Center. Department: Streets & Maintenance Award to: Rio Valley Biofuels, LLC City & State: El Paso, Texas Current Contract Estimated Amount: $ 9,600,000.00 Change Order Amount: $ 1,013,607.00 Total estimated Amount not to Exceed: $10,613,607.00 Account(s): 532-3600-531240-37020-P3701 Funding Source(s): Internal Service Fund District(s): All This was a Best Value Bid Award - Markup Contract.   Not available Not available
24-931 140. Other Bids, Contracts, ProcurementsThe linkage to the Strategic Plan is subsection: 8.1 Deliver prevention, intervention and mobilization services to promote a healthy, productive and safe community. Award Summary: Discussion and action on the award of Solicitation 2024-0285 Janitorial Services to Ace Government Services, LLC for an initial three (3) year term for an estimated amount of $1,256,958.00. The total value of the contract is, including the initial term plus the option, for a total of five (5) years, for an estimated amount of $2,094,930.00. This contract will provide daily janitorial services across multiple clinics and office locations for the Department of Public Health. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $566,735.40 representing an 82.11% increase due to changes to cleaning hours and changes to hourly rates. Department: Public Health Award to: Ace Government Services LLC City & State: El Paso, Texas Item(s): All Initial Term: 3 Years Option Term: 2 Years Annual Estimated Award: $418,986.00 Initial   Not available Not available
24-903 141. OrdinancesAn Ordinance authorizing the conveyance of real property owned by the City of El Paso to VTRE Development, LLC for the purchase price of $18,720,000. Such real property legally described as a portion of Lot 1, Block 1, El Paso West, as filed in Book 57, Page 5 of the plat records of El Paso County, Texas.   Not available Not available
24-899 242. Other BusinessThat the City Manager be authorized to sign an Agreement Regarding Mutual Cooperation (the "Agreement") between the CITY OF EL PASO (the "CITY"), and the PASO DEL NORTE COMMUNITY FOUNDATION (the "PDNCF"), a non-profit 501(c)(3) organization in El Paso, Texas (collectively, the "Parties") to coordinate the Zoo Fund Program (the "Program") to provide fundraising support to the El Paso Zoo (the “Zoo”), and provide a not-for-profit vehicle for gifts from private and other donors for the benefit of the Zoo for a term of five (5) years and shall automatically renew for additional one (1) year periods with a limit of five (5) additional periods.   Not available Not available
24-924 243. Other BusinessDiscussion and action on a Resolution supporting an Application by the Paso del Norte Community Foundation (PDNCF) and University of Texas at El Paso (UTEP) to the U.S. Environmental Protection Agency (EPA) Fiscal Year (FY) 2024 Community Change Grant Program requesting funds in the amount of $19,300,000.00 for the Strategy 1: Energy-Efficient, Healthy, Resilient Housing and Buildings and Strategy 2: Outdoor Air Quality and Community Health Improvement (“Application”); and authorizing City participation in the Project during planning and implementation activities, with no match required from the City.   Not available Not available
24-932 244. Other BusinessDiscussion and action on a Resolution supporting an Application by the Housing Authority of the City of El Paso (HOME) to the U.S. Environmental Protection Agency (EPA) Fiscal Year (FY) 2024 Community Change Grant Program requesting funds in the amount of $20,000,000.00 for the development and renovation of low-income housing through a third phase of construction at Patriot Place (“Project”); and authorizing City participation in the Project during planning and implementation activities, with no match required from the City.   Not available Not available