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24-954
| 1 | 1. | | Minutes | Approval of the Minutes of the Regular City Council Meeting of July 2, 2024, the Agenda Review Meeting of July 1, 2024, and the Work Session of July 1, 2024. | | |
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24-60
| 1 | 2. | | Request to Excuse | REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS | | |
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24-949
| 1 | 3. | | Resolutions | A Resolution that the City Manager, or designee, be authorized to sign an Underground Electrical and Transformer Pad Easement, granting an easement to the El Paso Electric Company to provide electrical power to property located in the vicinity of El Paso International Airport, said easement more particularly described as:
A portion of Lot 2, Block 4, El Paso International Airport Tracts Unit 10, El Paso County, Texas, and more particularly described on Exhibit "A" of the agreement, more commonly referred to as 1820 American Drive. | | |
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24-889
| 1 | 4. | | Resolutions | That the Mayor be authorized to sign, on behalf of the City of El Paso, an Interlocal Agreement between the City of El Paso and the Town of Horizon, for the El Paso Fire Marshals Office to provide assistance to the Horizon City Police Department with arson investigations occurring within the Town of Horizon. | | |
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24-929
| 1 | 5. | | Resolutions | That the City Manager be authorized to sign an Independent Contractor Agreement (the “Agreement”) between the City of El Paso, Texas (“City of El Paso”) and Dr. Russell N. Baker for the latter to provide Medical Director services to the emergency medical staff of the City of El Paso, for the monthly amount of $7000.00 from September 1, 2024 through August 31, 2026, for a total amount of ONE HUNDRED AND SIXTY-EIGHT THOUSAND DOLLARS AND NO/100 ($168,000), with the City Manager being authorized to administratively extend the Agreement for an additional twelve-month period, for the monthly amount of $7000.00 from September 1, 2026 through August 31, 2027 for a total amount of EIGHTY-FOUR THOUSAND DOLLARS AND NO/00 ($84,000). | | |
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24-916
| 1 | 6. | | Resolutions | That the Solid Waste liens on the attachment posted with this agenda be approved (See Attachment A). | | |
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24-930
| 3 | 7. | | Resolutions | The linkage to the Strategic Plan is subsection 7.2 - Enhance regional comprehensive transportation system.
Request that the Managing Director of Purchasing and Strategic Sourcing be authorized to notify Mirador Enterprises, Inc. that the City is terminating Contract No. 2022-0003 Janitorial Services - Fire Facilities and NW Corral for convenience, pursuant to the provisions and requirements of Part 4, Contract Clauses, Article 8, Section A of the contract, and that the termination shall be effective as of July 16, 2024. | | |
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24-942
| 1 | 8. | | Resolutions | A Resolution authorizing the City Manager, or designee, on behalf of the City of El Paso as the Local Government, to execute an Advance Funding Agreement Amendment #1 with the Texas Department of Transportation to waive, in its entirety, the City of El Paso’s local match requirement for the Alps Drive Bridge Replacement Project. The City Manager is authorized to execute the Advance Funding Agreement Amendment on behalf of the City of El Paso. | | |
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24-943
| 1 | 9. | | Resolutions | A Resolution authorizing the City Manager, or designee, on behalf of the City of El Paso as the Local Government, to execute an Advance Funding Agreement Amendment #1 with the Texas Department of Transportation to waive, in its entirety, the City of El Paso’s local match requirement for the Concepcion Street Bridge Replacement Project. The City Manager is authorized to execute the Advance Funding Agreement Amendment on behalf of the City of El Paso. | | |
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24-944
| 1 | 10. | | Resolutions | A Resolution authorizing the City Manager, or designee, on behalf of the City of El Paso as the Local Government, to execute an Advance Funding Agreement Amendment #1 with the Texas Department of Transportation to waive, in its entirety, the City of El Paso’s local match requirement for the Hollings Street SB Bridge Replacement Project. The City Manager is authorized to execute the Advance Funding Agreement Amendment on behalf of the City of El Paso. | | |
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24-963
| 1 | 11. | | Board Re-Appointments | Holt Grambling to the Tax Increment Reinvestment Zone Number 5 by Mayor Oscar Leeser. | | |
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24-978
| 1 | 12. | | Board Re-Appointments | Martha E. Piekarski to the Tax Advisory Committee by Mayor Oscar Leeser. | | |
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24-958
| 1 | 13. | | Board Re-Appointments | Lilia B. Limon to the Fair Housing Task Force by Mayor Oscar Leeser. | | |
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24-962
| 1 | 14. | | Board Re-Appointments | Lisa Turner to the Women's Rights Commission by Mayor Oscar Leeser. | | |
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24-979
| 1 | 15. | | Board Appointments | Elsa Borrego to the Committee on Border Relations by Mayor Oscar Leeser. | | |
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24-971
| 1 | 16. | | Board Appointments | Sandy Azcona to the Women's Rights Commission by Representative Joe Molinar, District 4. | | |
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24-973
| 1 | 17. | | Board Appointments | Angela C. Ochoa to the Fair Housing Task Force by Mayor Oscar Leeser. | | |
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24-980
| 1 | 18. | | Board Appointments | Mary Bardouche to the Animal Shelter Advisory Committee by Representative Henry Rivera, District 7. | | |
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24-937
| 1 | 19. | | Applications for Tax Refunds | That the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires approval by the legislative body of refunds of tax overpayments greater than $2,500.00. (See Attachment B) | | |
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24-947
| 1 | 20. | | Notice for Notation | For notation only, the P-Card Transactions for the period of May 21, 2024 - June 20, 2024 for Mayor, City Council Representatives, City Attorney’s Office, City Manager’s Office and staff. | | |
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24-952
| 1 | 21. | | Notice of Campaign Contributions | For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Alan M. Serna in the amount of $1,000.00 from The Law Office of Steve Ortega, PLLC. | | |
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24-974
| 1 | 22. | | Notice of Campaign Contributions | For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Representative Cassandra Hernandez in the amount of $1,000 from Bettina Olivares Campaign. | | |
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24-982
| 1 | 23. | | Notice of Campaign Contributions | For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Representative Joe Molinar in the amount of $1,000.00 from Dr. Richard Teschner. | | |
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24-938
| 1 | 24. | | Best Value Procurement | The linkage to the Strategic Plan is subsection 7.2 - Improve competitiveness through infrastructure improvements impacting the quality of life.
Award Summary:
Request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Ace Government Services, LLC, referencing Contract 2022-0375 Janitorial Services - Police Facilities. This will be a change order to increase the award by $162,202.50 for a total amount not to exceed $2,058,116.70. This change order will add capacity to provide janitorial services for Eastside Regional Command Center, Fire Facilities and North West Corral.
Department: Streets & Maintenance
Award to: Ace Government Services, LLC
City & State: El Paso, Texas
Current Contract Estimated Amount: $1,895,914.20
Change Order Amount: $ 162,202.50
Total estimated Amount not to Exceed: $2,058,116.70
Account(s): 532-1000-522260-31040-P3120
Funding Source(s): General Fund
District(s): All
This was a Best Value Bid Award - Unit Price Contract. | | |
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24-940
| 1 | 25. | | Best Value Procurement | The linkage to the Strategic Plan is subsection 7.5 Set one standard for infrastructure across the city.
Award Summary:
The Request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Delta Unlimited, LLC dba Delta Pest Control & Lawn Service referencing Contract 2019-869, Grounds Maintenance-City Facilities. This will be a change order to increase the award by $6,950.00 resulting in a revised not to exceed total contract amount of $1,042,003.00. This change order will add capacity to provide grounds maintenance for Eastside Regional Command Center.
Department: Streets & Maintenance
Award to: Delta Unlimited, LLC dba
Delta Pest Control & Lawn Service
City & State: El Paso, Texas
Current Contract Estimated Amount: $1,035,053.00
Change Order Amount: $ 6,950.00
Total estimated Amount not to Exceed: $1,042,003.00
Account(s): 532-1000-522260-31040- P3120
Funding Source(s): General Fund
District(s): All
This was a Best Value Bid Award - Unit Price Contract. | | |
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24-955
| 1 | 26. | | Best Value Procurement | The linkage to the Strategic Plan is subsection 7.5 Set one standard for infrastructure across the city.
Award Summary:
The request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Rio Valley BioFuels, LLC., Brewer Oil Co and James River Solutions, LLC referencing Contract 2020-166 Automotive Fuel - Unleaded. This will be a change order to increase the award by $252,797.95 resulting in a revised not to exceed total contract amount of $14,252,797.95. This change order will add capacity to provide unleaded fuel for Eastside Regional Command Center.
Department: Streets & Maintenance
Award to: Rio Valley Biofuels, LLC
City & State Anthony, New Mexico
Brewer Oil Co
Artesia, New Mexico
James River Solutions, LLC
Ashland, Virginia
Current Contract Estimated Amount: $14,000,000.00
Change Order Amount: $ 252,797.95
Total estimated Amount not to Exceed: $14,252,797.95
Account(s): 532-3600-531240-37020-P3701
Funding Source(s): Internal Service Fund
District(s): All
This was a Best Value Bid Award - Unit Price Co | | |
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24-939
| 1 | 27. | | Bids | The linkage to the Strategic Plan is subsection 7.2 - Improve competitiveness through infrastructure improvements impacting the quality of life.
Award Summary:
The request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Pavement Marking LLC dba PMI Pavement Marking LLC, referencing Contract 2021-1263 Thermoplastic Striping. This will be a change order to increase the award by $86,250.00 for a total amount not to exceed $830,000.00. This change order will allow to continue the application of thermoplastic striping and markings on City owned right-of-way.
Department: Streets & Maintenance
Award to: Pavement Marking LLC dba
PMI Pavement Marking
City & State: El Paso, Texas
Current Contract Estimated Amount: $743,750.00
Change Order Amount: $ 86,250.00
Total estimated Amount not to Exceed: $830,000.00
Account(s): 532-1000-32020-522270-P3254
Funding Source(s): General Fund
District(s): All
This was a Low Bid Award - Unit Price Contract. | | |
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24-945
| 1 | 28. | | Bids | The linkage to the Strategic Plan is subsection: 8.3 Enhance animal services to ensure El Paso’s pets are provided a safe and healthy environment.
Award Summary:
The award of Solicitation 2024-0247 Leashes and Collars (Re-Bid) to the following suppliers: 1) Campbell Pet Company, 2) Heather Collette Ivy dba A2Z Supplies for a total estimated amount of $152,535.00. This contract will allow the Animal Services Department to provide leashes and collars for all animals in their care.
Contract Variance:
N/A
Department: Animal Services
Award to Supplier 1: Campbell Pet Company
City & State: Vancouver, WA
Item(s): 1 & 2
Initial Term: 3 Years
Option Terms: N/A
Total Contract Time: 3 Years
Annual Estimated Award: $39,600.00
Initial Term Estimated Award: $118,800.00
Total Estimated Award: $118,800.00
Award to Supplier 2: Heather Collette Ivy dba A2Z Supplies
City & State: El Paso, TX
Item(s): 3 & 4
Initial Term: 3 Years
Option Terms: 2 Years
Total Contract Time: 5 Years
Annual Estimated Award: $6,747. | | |
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24-975
| 1 | 29. | | Members of the City Council | Discussion and action to authorize the expenditure of District 5 discretionary funds, as an amendment in an additional amount of $158.32, for the office of District 5 to cover costs associated with attending and participating in the 2024 National Association of Latino Elected and Appointed Officials (NALEO) 41st Conference, serving a municipal purpose by enhancing education and government participation, covering our municipal vision and strategic goals. | | |
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24-976
| 1 | 30. | | Members of the City Council | Discussion and action to direct the City Attorney to prepare an ordinance ordering an election on the November 5, 2024 uniform election date to permit voters to determine whether to revoke the City’s authority to issue the 2012 Quality of Life bonds that have not yet been sold or delivered; and to direct the City Manager and City Attorney to undertake all actions necessary to defease and/or redeem all or a portion of the outstanding 2012 Quality of Life bonds issued to fund the Multipurpose Performing Arts and Entertainment Facility project. | | |
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24-914
| 2 | 31. | | Operational Focus Updates | Presentation by Strategic and Legislative Affairs and the National Renewable Energy Laboratory (NREL) on an awarded U.S. Department of Energy (DOE) Communities Local Energy Action Program (LEAP) Technical Assistance Grant and upcoming energy resilience projects. | | |
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24-915
| 2 | 32. | | Operational Focus Updates | Presentation by Focused Advocacy on policy developments leading up to the 89th Texas Legislative Session. | | |
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24-927
| 2 | 33. | | Ordinances | An Ordinance changing the zoning of the following real property known as: Parcel 1: 52.17 Acres of land out of a 381.90 Acre Tract (described in Volume 2526, Page 2033 Real Property Records of El Paso County, Texas), now known as Tract 1A, Section 16, Block 79, Township 3, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County, Texas from R-3 (Residential) and R-F (Ranch and Farm) to C-4 (Commercial); and, Parcel 2: 9.72 Acre portion out of a 381.90 Acre Tract described in Volume 2526, Page 2033, Real Property Records of El Paso County, Texas, being Tract 1A, Section 16, Block 79, Township 3, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County, Texas, from R-F (Ranch and Farm) to C-2 (Commercial); and, Parcel 3: 15.00 Acres of land out of a 381.90 Acre Tract (described in Volume 2526, Page 2033, Real Property Records of El Paso County, Texas), now known as Tract 1A, Section 16, Block 79, Township 3, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County, Texas, from R-F (Ranch and Farm) to A-O (Apartment/Office), and impo | | |
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24-934
| 1 | 34. | | Ordinances | An Ordinance granting a Special Privilege License to EPT Montecillo I-10 Development, LLC to permit the construction, installation, maintenance, use, and repair of a surface encroachment for two (2) Art Sculptures and Ancillary Items over City right-of-way at the roundabout intersection located at Vin Rambla Drive and Vin Roda Drive, additionally, this ordinance encompasses the placement of twenty three (23) wayfinding signs and nine (9) electric meters at various locations within the Montecillo Development; setting the license term for a term of ten years (10) with one (1) renewable ten (10) year term.
Location: Vin Rambla Drive and Vin Roda Drive, and various locations within the Montecillo Development
Applicant: EPT Montecillo I-10 Development, LLC, PSPN23-00007 | | |
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24-972
| 1 | 35. | | Ordinances | An Ordinance changing the zoning of Lot 3, Block 1, Coronado del Sol, City of El Paso, El Paso County, Texas, from R-3 (Residential) and R-5/sc (Residential/special contract) to A-3 (Apartment) and A-3/sc (Apartment/special contract), and imposing a condition. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. THIS IS A 211 CASE
The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan.
Subject Property: Mesa Hills and Northwest of Sunland Park
Applicant: Housing Authority of the City of El Paso, PZRZ24-00002 [POSTPONED FROM 09-10-2024] | | |
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24-887
| 1 | 36. | | Ordinances | An Ordinance authorizing the City Manager to execute a quitclaim (tax resale) deed conveying all right, title and interest to Ignacio Villanueva Macias, to the following and described parcel:
Tract 11, (.48 Acre), Block 44, San Elizario, El Paso County, Texas.
In accordance with Section 34.05 (h) of the Tax Code. Section 34.05 (h) permits the City to sell a property for the total amount of the judgment and the sale of the property does not require the consent of each taxing entity entitled to receive proceeds from the sale. | | |
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24-901
| 1 | 37. | | Other Bids, Contracts, Procurements | Discussion and action on the award of Task Order #8K-1 for Solicitation Horizontal Construction Improvements 2024-0397 to Keystone GC, LLC., for a total estimated award of $611,979.21 to develop an accessible pathway from deactivated bus stops to active bus stops. | | |
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24-933
| 1 | 38. | | Other Bids, Contracts, Procurements | The linkage to the Strategic Plan is subsection 7.4 - Continue the strategic investment in City facilities and technology.
Award Summary:
Discussion and action on the award of Solicitation 2024-0380 Hondo Pass Citizen Collection Station to MIRADOR ENTERPRISES, INC., for a total estimated award of $3,929,850.00. This contract will be used for the construction of a drop-off location for household waste, hazardous material, bulky items and recyclables.
Department: Capital Improvement
Award to: MIRADOR ENTERPRISES, INC.
City & State: El Paso, TX
Item(s): All
Contract Term: 295 Consecutive Calendar Days
Base Bid I: $3,929,850.00
Total Estimated Award: $3,929,850.00
Account(s): 334-3150-34100-580270- PESD00210
Funding Source(s): Environmental Services Department Fiscal Year 21
Capital Projects
District(s): 4
This was a Competitive Sealed Proposal Procurement lump sum contract.
The Purchasing & Strategic Sourcing and Capital Improvement Departments recommend award as indicated to MIRADOR ENTERPRISES, INC., the highest ranked offeror based on the | | |
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24-941
| 1 | 39. | | Other Bids, Contracts, Procurements | The linkage to the Strategic Plan is subsection 7.5 Set one standard for infrastructure across the city.
Award Summary:
Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Rio Valley Biofuels, LLC referencing Contract 2022-0724 Automotive Fuel - Diesel. This will be a change order to increase the award by $1,013,607.00 resulting in a revised not to exceed total contract amount of $10,613,607.00. This change order will add capacity to provide diesel for Eastside Regional Command Center.
Department: Streets & Maintenance
Award to: Rio Valley Biofuels, LLC
City & State: El Paso, Texas
Current Contract Estimated Amount: $ 9,600,000.00
Change Order Amount: $ 1,013,607.00
Total estimated Amount not to Exceed: $10,613,607.00
Account(s): 532-3600-531240-37020-P3701
Funding Source(s): Internal Service Fund
District(s): All
This was a Best Value Bid Award - Markup Contract. | | |
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24-931
| 1 | 40. | | Other Bids, Contracts, Procurements | The linkage to the Strategic Plan is subsection: 8.1 Deliver prevention, intervention and mobilization services to promote a healthy, productive and safe community.
Award Summary:
Discussion and action on the award of Solicitation 2024-0285 Janitorial Services to Ace Government Services, LLC for an initial three (3) year term for an estimated amount of $1,256,958.00. The total value of the contract is, including the initial term plus the option, for a total of five (5) years, for an estimated amount of $2,094,930.00. This contract will provide daily janitorial services across multiple clinics and office locations for the Department of Public Health.
Contract Variance:
The difference based in comparison to the previous contract is as follows: An increase of $566,735.40 representing an 82.11% increase due to changes to cleaning hours and changes to hourly rates.
Department: Public Health
Award to: Ace Government Services LLC
City & State: El Paso, Texas
Item(s): All
Initial Term: 3 Years
Option Term: 2 Years
Annual Estimated Award: $418,986.00
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24-903
| 1 | 41. | | Ordinances | An Ordinance authorizing the conveyance of real property owned by the City of El Paso to VTRE Development, LLC for the purchase price of $18,720,000. Such real property legally described as a portion of Lot 1, Block 1, El Paso West, as filed in Book 57, Page 5 of the plat records of El Paso County, Texas. | | |
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24-899
| 2 | 42. | | Other Business | That the City Manager be authorized to sign an Agreement Regarding Mutual Cooperation (the "Agreement") between the CITY OF EL PASO (the "CITY"), and the PASO DEL NORTE COMMUNITY FOUNDATION (the "PDNCF"), a non-profit 501(c)(3) organization in El Paso, Texas (collectively, the "Parties") to coordinate the Zoo Fund Program (the "Program") to provide fundraising support to the El Paso Zoo (the “Zoo”), and provide a not-for-profit vehicle for gifts from private and other donors for the benefit of the Zoo for a term of five (5) years and shall automatically renew for additional one (1) year periods with a limit of five (5) additional periods. | | |
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24-924
| 2 | 43. | | Other Business | Discussion and action on a Resolution supporting an Application by the Paso del Norte Community Foundation (PDNCF) and University of Texas at El Paso (UTEP) to the U.S. Environmental Protection Agency (EPA) Fiscal Year (FY) 2024 Community Change Grant Program requesting funds in the amount of $19,300,000.00 for the Strategy 1: Energy-Efficient, Healthy, Resilient Housing and Buildings and Strategy 2: Outdoor Air Quality and Community Health Improvement (“Application”); and authorizing City participation in the Project during planning and implementation activities, with no match required from the City. | | |
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24-932
| 2 | 44. | | Other Business | Discussion and action on a Resolution supporting an Application by the Housing Authority of the City of El Paso (HOME) to the U.S. Environmental Protection Agency (EPA) Fiscal Year (FY) 2024 Community Change Grant Program requesting funds in the amount of $20,000,000.00 for the development and renovation of low-income housing through a third phase of construction at Patriot Place (“Project”); and authorizing City participation in the Project during planning and implementation activities, with no match required from the City. | | |
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24-976
| 1 | 30. | | Members of the City Council | Discussion and action to direct the City Attorney to prepare an ordinance ordering an election on the November 5, 2024 uniform election date to permit voters to determine whether to revoke the City’s authority to issue the 2012 Quality of Life bonds that have not yet been sold or delivered; and to direct the City Manager and City Attorney to undertake all actions necessary to defease and/or redeem all or a portion of the outstanding 2012 Quality of Life bonds issued to fund the Multipurpose Performing Arts and Entertainment Facility project. | | |
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