Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Mass Transit Department Board Agenda status: Final
Meeting date/time: 8/13/2024 10:00 AM Minutes status: *** DRAFT ***  
Meeting location: COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY
Published agenda: Agenda Agenda Published minutes: 08/13/2024 Mass Transit Department Board Meeting - Minutes 08/13/2024 Mass Transit Department Board Meeting - Minutes Meeting Extra1: Not available  
Agenda packet: Agenda Packet Agenda Packet
Meeting video: eComment: Not available  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
24-1062 11. MinutesApproval of minutes of the Regular Mass Transit Department Board Meeting of July 2, 2024.   Not available Not available
24-1089 12. Request to ExcuseRequest to excuse absent Mass Transit Board Members.   Not available Not available
24-977 13. Board AppointmentsSilvia Alejandra Torezani to the Sun Metro Citizens Advisory Committee by Mayor Oscar Leeser.   Not available Not available
24-1095 14. Other BusinessPublic Hearing on the Proposed Budget for the Mass Transit Department of the City of El Paso (Sun Metro), filed by the City Manager with the City Clerk on July 15, 2024, which begins on September 1, 2024 and ends on August 31, 2025.   Not available Not available
24-1058 15. Requests to Issue Purchase OrdersThe linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system. Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2024-0516 Amerex Parts, Equipment & Service to ATCO Fire Services, Inc DBA Jay L. Harman Fire Equipment Co., the sole and authorized distributor for a term of three (3) years for an estimated amount of $261,000.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow Sun Metro to purchase AMEREX proprietary fire suppression parts and services for Sun Metro’s Fixed Route Fleets. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $186,000.00 for the initial term, which represents a 248.00% increase due to the initial contract being funded for only one year. This contract is funded for three years. Department: Mass Transit (Sun Metro) Award to: ATCO Fire Services, Inc DBA Jay L. Harman Fire Equipmen   Not available Not available
24-1061 16. Requests to Issue Purchase OrdersThe linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2024-0541 Trapeze License & Maintenance to Trapeze Software Group, Inc., the sole and authorized distributor for a term of three (3) years for an estimated amount of $443,074.00. Supplier will be required to provide an updated sole source letter and affidavit each year. The Software helps Sun Metro to provide and keep up with changing demands and accurate customer information, gaining passengers’ trust with efficient and reliable schedules. In addition to that the Trapeze software and hardware, are compatible with the all related vehicle equipment utilized in Sun Metro vehicles. Contract Variance: The difference based in comparison to the previous contract is as follows: A decrease of $499,193.00 for the initial term, which represents a 52.98% decrease due to the previous contract being funded for five years. This contra   Not available Not available