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24-1651
| 1 | 1. | | Minutes | Approval of the Minutes of the Regular City Council Meeting of November 19, 2024, the Agenda Review Meeting of November 18, 2024, the Work Session of November 18, 2024, and the Special Meeting of July 8, 2024. | | |
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24-70
| 1 | 2. | | Request to Excuse | REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS | | |
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24-1649
| 1 | 3. | | Resolutions | That the City Manager is authorized to sign the First Amendment to the Agreement for Professional Services between City and Dekker, LLC, (Consultant) whereby Consultant shall provide architect and engineering services for the design of the El Paso Fire Department Headquarters in addition to the design of the El Paso Police Department Headquarters for additional payment from City in an amount not to exceed $409,318.00, thereby increasing the original contract price from $4,058,587.00 to $4,467,905.00. | | |
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24-1609
| 1 | 4. | | Resolutions | That the Solid Waste liens on the attachment posted with this agenda be approved (See Attachment A). | | |
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24-1647
| 1 | 5. | | Resolutions | A Resolution approving a Detailed Site Development Plan for Lots 24 through 27, plus the west 20 feet of Lot 23 and the east 5 feet of Lot 28, Block 47, Third Amended Map of Highland Park, 2110 San Diego Avenue, City of El Paso, El Paso County, Texas pursuant to Section 20.04.150. The penalty is as provided for in Chapter 20.24 of the El Paso City Code.
The proposed detailed site plan meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan.
Subject Property: 2110 San Diego Ave.
Applicant: Beatriz Blanco, PZDS24-00006 | | |
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24-1628
| 2 | 6. | | Resolutions | A Resolution authorizing the Mayor to sign an Interlocal Agreement between the City of El Paso and Socorro Independent School District, directing the City’s Tax Office to calculate and manage the refund amount and corrected statements for any properties subject to the overstated tax rate for the year 2023. | | |
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24-1634
| 3 | 7. | | Resolutions | Approve a Resolution to update the Debt Management Policy for the City of El Paso. | | |
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24-1648
| 1 | 8. | | Resolutions | The linkage to the Strategic Plan is subsection 6.6 - Ensure continued financial stability and accountability through sound financial management, budgeting and reporting.
Request that the City Manager be authorized to sign the Consent to Assignment of Contract No. 2020-1064R Full and Federal Cost Allocation Plan (the “Contract”) by and between the City of El Paso, MGT of America, LLC dba MGT of America Consulting, LLC (“Assignor”) and MGT Impact Solutions, LLC (“Assignee”). This consent to assignment will be for the time remaining of the current contract term, which expires September 30, 2025. | | |
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24-1595
| 1 | 9. | | Resolutions | A Resolution that the City Council approves the appointment of Hector I. Ocaranza, M.D., as the local health authority for a two-year term, pursuant to Section 121.033 of the Texas Health and Safety Code, and delegates the authority to City Manager to sign the Certificate of Authority for a Health Authority and all related agreements and forms required by the Department of State Health Services of the State of Texas. | | |
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24-1639
| 2 | 10. | | Resolutions | Resolution that the City Manager is authorized to sign a First Amendment between the City of El Paso and El Paso Veterinary Medical Association to clarify the frequency of the monetary distribution, and to reduce the amount from $1,500,000.00 to $999,000.00 for the duration of the Agreement. | | |
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24-1627
| 1 | 11. | | Applications for Tax Refunds | That the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires approval by the legislative body of refunds of tax overpayments exceeding the three (3) year limit. (See Attachment B) | | |
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24-1661
| 1 | 12. | | Notice of Campaign Contributions | For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Representative Joe Molinar in the amount of $500.00 from Oscar Leeser. | | |
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24-1675
| 1 | 13. | | Notice of Campaign Contributions | For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Representative Josh Acevedo in the amounts of $1,500 from L. Frederick Francis and $1,000 from El Paso Electric Company Employee PAC Texas. | | |
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24-1660
| 1 | 14. | | Notice of Campaign Contributions | For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Lauren Ferris, candidate for Judge Municipal Court No. 4, in the amount of $500.00 from Kastl Law, P.C. | | |
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24-1665
| 1 | 15. | | Notice of Campaign Contributions | For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Fabiola Campos-Lopez, candidate for District 7, in the amount of $500.00 from David Alvidrez. | | |
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24-1666
| 1 | 16. | | Notice of Campaign Contributions | For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Chris Hernandez, candidate for District 7, in the amounts of $500.00 from El Paso Association of Contractors PAC, $2000 from El Paso Association of Firefighters Local 51, $2500 from El Paso Municipal Police Officers $500 from Rogelio Lopez, $5000 from Texas Realtors PAC, $1000 from Elizabeth Iownfield, $500 from Adam Frank, $2500 from Woody and Gayle Hunt, $1250 from Gerald J Rubin, $2000 from Paige Fox, $1000 from Joshua Hunt, $1500 from Miguel Fernandez, $1000 from L. Frederick Francis, $2000 from Steve Fox, $1500 Blake and Nicole Anderson, and $1000 Sue Anderson. | | |
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24-1667
| 1 | 17. | | Notice of Campaign Contributions | For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Alejandra Chavez, candidate for District 1, in the amounts of $1,500 from Miguel Fernandez; $1,500 from Kelly Tomblin, $1,000 from Ted Houghton, $1,000 from Lane Gaddy, $1,000 from The El Paso Association of Fire Fighters Local 51, Inc. PAC, $1,000 from Sundt Texas PAC, $1,000 from Robert E Urrea, $1,000 from Rosa Santana, $500 from Javier Lucatero, $500 from Adam Frank, $1,000 from Gerald Rubin, $1,000 from Donald Margo & Adair Margo, $2,500 from Woody & Gayle Hunt, $500 from Victor Arias, $1,000 from Richard Aguilar, $500 from Richard Lange, $500 from Alex Del Moral, $2,000 from Ronald Lowenfield, $1,000 from Robert F. Foster, $2,000 from Frederick Francis, $1,500 from Steve Ortega, $1,250 from Aaron Chiu, $1,000 from Edward & Margarita Escudero, $500 from Rogelio Lopez, $500 from Benjamin Arriola, $1,000 from Raul Ordaz, $1,000 from Paige Fox, $1,000 from Edward Houghton, $1,000 from Gary & Cecilia Porras, and $500 from Elia del Carmen Mares. | | |
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24-1668
| 1 | 18. | | Notice of Campaign Contributions | For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Ivan Niño, candidate for District 5, in the amounts of $1,000 from the El Paso Association of Firefighters Local 51 PAC, $1,000.00 from the El Paso Police Officers' Municipal Association PAC, $2,500.00 from Woody L. & Gayle G. Hunt, $2,500.00 from L. Frederick Francis, $500.00 from Ronald Lowenfield, $500 from Adam Frank, $1,250.00 from Gerald Rubin, $250.00 from Kirk Robison, $1,000.00 from Paige Fox, $500.00 from Gary Porras, $1,000.00 from Miguel Fernandez, $1,000.00 from Steve Fox, and $1,500.00 from Raymond and Kathy Palacios. | | |
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24-1629
| 1 | 19. | | Requests to Issue Purchase Orders | The linkage to the Strategic Plan is subsection: 4.2 - Create innovative recreational, educational and cultural programs.
Award Summary:
Request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a purchase order to Ace Government Services, LLC, referencing Contract 2020-1081 Janitorial Services - Libraries. This change order is to increase the contract by $83,031.00 for a total amount not to exceed $1,852,433.46. The change is to include the Mexican American Multicultural Center (MACC) location.
Contract Variance:
Not Applicable.
Department: Libraries
Award to: Ace Government Services, LLC
City & State: El Paso, Texas
Current Contract Estimated Amount: $1,769,402.46
Change Order Award: $83,031.00
Total estimated Amount not to Exceed: $1,852,433.46
Account(s): 453 - 1000 - 522060 - all divisions
Funding Source(s): Libraries General Fund
District(s): All
This was a Best Value Award - unit price contract. | | |
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24-1644
| 1 | 20. | | Bids | The linkage to the Strategic Plan is subsection: 6.5 - Deliver services timely and effectively with focus on continual improvement.
Award Summary:
The award of Solicitation 2024-0620R Actuarial Services & Consulting for Fire, Police Department, and Civilian Plan to Foster & Foster Consulting Actuaries, Inc., dba Foster & Foster, Inc., for a one (1) year term and an estimated award of $50,000.00. . This contract will provide actuarial and consulting services to assist the City in complying with all provisions of HB 2664 codified as §802.1012 Texas Government Code in the review of five years of annual valuations and any experience studies regarding the El Paso Firemen’s Pension Fund, El Paso Policemen’s Pension Fund, and the City of El Paso Employees Retirement Trust Pension Fund.
Contract Variance:
Not applicable, new contract.
Department: Human Resources
Award to: Foster & Foster Consulting Actuaries, Inc., dba Foster & Foster, Inc.
City & State: Fort Myers, FL
Item(s): All
Initial Term:1 Year
Option Term: NA
Total Contract Time:1 Years
Annual Estimated Award: $50,000.00
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24-1669
| 1 | 21. | | Members of the City Council | Update and discussion on the status of the final motion of EX1 (Sunset Amphitheater) from the April 23, 2024, City Council Meeting Agenda. | | |
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24-1670
| 1 | 22. | | Members of the City Council | Update and discussion on the status of the motion of Item 1 (380 Agreement META) from the December 4, 2023, Special City Council Meeting. | | |
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24-1664
| 1 | 23. | | Operational Focus Updates | Presentation and update from the El Paso Electric's account management process in Texas to include deposit and disconnection policy and customer assistance programs available. | | |
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24-1653
| 1 | 24. | | Ordinances | An Ordinance amending Title 5 (Business License and Permit Regulations), Chapter 5.03 (Amplified Sound Permit), Article I (General Provisions), Section 5.03.010 (Compliance Required) to add exception for events at venues with more than 7,000 seating capacity; Section 5.03.020 (Definitions) to amend definitions of establishment and outdoor area; Article II (Permit Application Process), Section 5.03.040 (Permit Application Processing) to increase the radiuses for property owner and neighborhood association notification requirements; Article III (Denial, Suspension, Revocation and Appeals) Section 5.03.080 (Denial) to increase the radius for residential property owners to contest a permit; Article IV (Permit Standards), Section 5.03.130 (Violation) to amend the number of violations that can result in suspension or revocation of permit; Article VI (Violation, Penalty), Section 5.03.130 (Violation) to clarify that the City may seek civil action and penalties of up to $1,000 per day; The penalty as provided in 5.03.130 of the El Paso City Code. | | |
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24-1654
| 1 | 25. | | Ordinances | An Ordinance amending Title 9 (Health and Safety), Chapter 9.40 (Noise), Section 9.40.010 (Definitions) to add definitions for low ambient reading and stadium event; Section 9.40.020 (Applicability) to clarify the reasonable sensibilities standard and exception for events at venues with more than 7,000 seating capacity; Section 9.40.030 (Sound Level Violations) to clarify the maximum sound level for “C” readings and the location of sound readings; Section 9.40.040 (Vibration) to clarify that vibration violations can occur on any affected property; Section 9.40.070 (Penalties) to clarify that the City may seek civil action and penalties of up to $1,000 per day; Section 9.40.080 (Enforcement) to clarify which City departments have authority to enforce; The penalty as provided in Section 9.40.070 of the City Code. | | |
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24-1611
| 2 | 26. | | Ordinances | An Ordinance vacating a ten-foot Public Utility Easement (0.014 Acres of Land) located within Lot 20, Block 15, Park Hills #6 Amending, City of El Paso, El Paso County, Texas.
Subject Property: 6300 Via Serena Dr.
Applicant: Amy A. Nichols, SUET24-00002 | | |
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24-1613
| 1 | 27. | | Other Bids, Contracts, Procurements | The linkage to the Strategic Plan is subsection: 2.3 Increase public safety operational efficiency.
Award Summary:
Discussion and action on the award of Solicitation 2024-0640 On-Call Hotel Lodging (Re-Bid) to Rockwell American Services, Ltd., for an initial term of three (3) years for an estimated amount of $450,000.00. The award also includes a two (2) year option for an estimated amount of $300,000.00. The total contract time is for five (5) years for a total estimated amount of $750,000.00. This contract will allow the Office of Emergency Management to provide temporary lodging to migrants while they await travel arrangements to their final destination.
Contract Variance:
The difference based in comparison to the previous contract is as follows: An increase of $50,000.00 for the initial term, which represents a 7.14% increase due to a longer contract term being set in place.
Department: Fire
Award to: Rockwell American Services, Ltd.
City & State: Terrebonne, OR
Item(s): All
Initial Term: 3 Years
Option Term: 2 Years
Total Contract Time: 5 Years
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24-1645
| 1 | 28. | | Other Bids, Contracts, Procurements | The linkage to the Strategic Plan is subsection: 6.2 - Implement employee benefits and services that promote financial security.
Award Summary:
Discussion and action on the award of Solicitation 2024-0648R Stop Loss Insurance to Aetna Life Insurance Company for a one (1) year term and an estimated award of $5,733,154.00. This contract will provide services necessary to assist the City in developing a comprehensive review and plan for stop loss insurance which is self-funded and open to all full-time active employees of the City of El Paso.
Contract Variance:
Not applicable, new contract.
Department: Human Resources
Award to: Aetna Life Insurance Company
City & State: Hartford, CT
Item(s): All
Initial Term: 1 Year
Option Term: NA
Total Contract Time:1 Year
Annual Estimated Award: $5,733,154.00
Initial Term Estimated Award: $5,733,154.00
Option Term Estimated Award: NA
Total Estimated Award: $5,733,154.00
Account(s): 209-3500-521370-14045-P1414
Funding Source(s): Self-Insurance Fund
District(s): All
This was a Request for Proposal, service contract.
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24-1643
| 1 | 29. | | Other Bids, Contracts, Procurements | The linkage to the Strategic Plan is subsection 7.5 Set one standard for infrastructure across the city.
Award Summary:
Discussion and action on the award of Solicitation 2024-0319 On Call Towing of Motor Vehicles - City Owned to AD Wrecker Service, Inc. dba AD Towing & Recovery for an initial term of three (3) years for an estimated amount of $585,000.00. The award also includes a two (2) year option for an estimated amount of $390,000.00. The total contract time is for five (5) years for a total estimated amount of $975,000.00. This contract will allow for the continual recovery of City owned vehicles in a consistent, safe and efficient manner.
Contract Variance:
The difference based in comparison to the previous contract is as follows: An increase of $39,000.00 for the initial term, which represents a 7.14% increase due to additional budget amount allocated for this service.
Department: Streets and Maintenance
Award to: AD Wrecker Service, Inc. dba AD Towing & Recovery
City & State: El Paso, TX
Items: All
Initial Term: 3 Years
Option Term: 2 Years
Total Contract Time: 5 Years | | |
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24-1612
| 1 | 30. | | Other Bids, Contracts, Procurements | The linkage to the Strategic Plan is subsection: 8.3 Enhance animal services to ensure El Paso’s pets are provided a safe and healthy environment.
Award Summary:
Discussion and action that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2025-0007 Veterinary Lab Testing to Idexx Distribution, Inc., the sole source provider and to maintain standardization for Companion Animal Products laboratory testing supplies, for an initial term of three (3) years for an estimated amount of $1,200,000.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow the Animal Services Department to conduct in-house medical laboratory testing.
Contract Variance:
The difference based in comparison to the previous contract is as follows: A decrease of $300,000.00 which represents a 20.00% decrease due to previous contract included additional services besides laboratory testing.
Department: Animal Services
Award to: Idexx Distribution, Inc.
City & State: Westbrook, ME | | |
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24-1499
| 1 | 31. | | Ordinances | An Ordinance changing the zoning of a parcel of land being the East 60 feet of Lots 13 through 17, Block 21, Second Revised Map of Sunset Heights, 914 W. Yandell Drive, City of El Paso, El Paso County, Texas from R-4/H (Residential/Historic) to R-MU/H (Residential Mixed Use/Historic) and approving a Master Zoning Plan with reduction to minimum district area required and 100% parking reduction. The penalty is as provided for in Chapter 20.24 of the El Paso City Code.
The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan.
Subject Property: 914 W. Yandell
Applicant: Robert Palacios, PZRZ24-00010 | | |
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24-1500
| 1 | 32. | | Ordinances | An Ordinance granting Special Permit No. PZST23-00015, to allow for Infill Development with reductions to minimum lot area and minimum average lot width on the property described as Lot 2, Block 5, Mountain View, 5004 Catskill Avenue, City of El Paso, El Paso County, Texas, pursuant to Section 20.10.280 Infill Development of the El Paso City Code. The penalty being as provided for in Chapter 20.24 of the El Paso City Code.
The proposed special permit meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan.
Subject Property: 5004 Catskill
Applicant: Jaime Gallo, PZST23-00015 | | |
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24-1500
| 1 | 32. | | Ordinances | An Ordinance granting Special Permit No. PZST23-00015, to allow for Infill Development with reductions to minimum lot area and minimum average lot width on the property described as Lot 2, Block 5, Mountain View, 5004 Catskill Avenue, City of El Paso, El Paso County, Texas, pursuant to Section 20.10.280 Infill Development of the El Paso City Code. The penalty being as provided for in Chapter 20.24 of the El Paso City Code.
The proposed special permit meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan.
Subject Property: 5004 Catskill
Applicant: Jaime Gallo, PZST23-00015 | | |
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24-1504
| 1 | 33. | | Ordinances | An Ordinance changing the zoning of being Tracts 9, 10, and a portion of Tracts 8, 13, and 14, O.A. Danielson Survey No. 310, 1401 N. Zaragoza Road, City of El Paso, El Paso County, Texas from R-3 (Residential) to A-O (Apartment/Office) and imposing conditions. The penalty is as provided for in Chapter 20.24 of the El Paso City Code.
The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan.
Subject Property: 1401 N. Zaragoza
Applicant: Jorge M. Sanchez, PZRZ23-00037 | | |
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24-1522
| 1 | 34. | | Ordinances | An Ordinance changing the zoning of a portion of Section 13 and 14, Block 81, Township 2, Texas and Pacific Railroad Surveys, 7000 Alabama Street, City of El Paso, El Paso County, Texas from R-2 (Residential) and R-3 (Residential) to C-3 (Commercial), and imposing conditions. The penalty is as provided for in Chapter 20.24 of the El Paso City Code.
The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan.
Subject Property: 7000 Alabama St.
Applicant: 7000 Alabama, LLC, PZRZ24-00017 | | |
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24-1642
| 1 | 35. | | Other Business | Discussion and action on a Resolution authorizing the City Manager to sign a Chapter 380 Economic Development Program Agreement by and between the City of El Paso and The El Paso Hispanic Chamber of Commerce, a 501(c)(3) non-profit organization, to provide an incentive not to exceed $130,000 over a two year period to the Applicant for the implementation of the Procurement Excellence Boot Camp program, which is designed to develop local entrepreneurs into qualified contractors by providing them with the knowledge and skills needed to navigate commercial, state, and federal contracting processes, thereby enabling them to scale and grow their businesses through various procurement and contracting opportunities. | | |
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24-1602
| 1 | 36. | | Other Business | Discussion and action on the Resolution that the City reviewed and approves the issuance of the Contract Tax Revenue Bonds, Series 2025 by Paseo Del Este Municipal Utility District No. 1 with the acknowledgement that the issuance of such bonds does not constitute debt issuance by the City of El Paso. | | |
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24-1636
| 1 | 37. | | Other Business | Discussion and action that the City Manager, or designee, be authorized to effectuate the listed budget transfer, attached to the Resolution as Exhibit A, for the Parks and Recreation Department in support of the closure of project PCP13PRKD10 - Veteran’s Recreation Center Expansion and to allocate investment interest proceeds to set up budget to complete Quality of Life projects Prop # 1 - Grandview Recreation Center, project PCP13PRKD02I. | | |
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24-1638
| 1 | 38. | | Other Business | Discussion and action that the City Manager be authorized to sign a two year On-Call Agreement for Professional Services to perform environmental services on a task by task basis by and between the City of El Paso and each of the following three (3) consultants:
1. WSP USA Environment & Infrastructure Inc.
2. Arcadis U.S., Inc.
3. Souder, Miller and Associates, Inc.
Each On-Call Agreement will be for an amount not to exceed $300,000.00, and each agreement will include authorization for the City Engineer to approve additional Basic Services and Reimbursables for an amount not to exceed $50,000.00 and authorization for the City Engineer to approve Additional Services for an amount not to exceed $50,000.00 if the identified services are necessary for proper execution of identified project and if the increased amounts are within the appropriate budget identified for a project. In addition, the City Manager is authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of each On-Call Agreement. | | |
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