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23-600
| 1 | 1. | | Minutes | Approval of minutes of the Special Mass Transit Department Board Meeting of March 28, 2023. | | |
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23-601
| 1 | 2. | | Request to Excuse | Request to excuse Board Member Joe Molinar from the May 9, 2023, Mass Transit Department Board meeting. | | |
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23-615
| 1 | 3. | | Resolutions | The linkage to the Strategic Plan is subsection 6.7 - Deliver effective and efficient processes to maximize value in obtaining goods and services.
Resolution that the City of El Paso Mass Transit Department hereby approves the adoption of the Purchasing & Strategic Sourcing Amended and Restated Procurement and Sourcing Policy for the City of El Paso, which is attached as Exhibit A of this resolution. | | |
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23-598
| 1 | 4. | | Resolutions | The linkage to the Strategic Plan is subsection 7.3 - Enhance regional comprehensive transportation system.
Resolution that the City Manager be authorized to sign the Consent to Assignment of Contract No. 2018-1293 Printed Bus Passes by and between the City of El Paso, Electronic Data Magnetics, Inc.(“Assignor”) and EDM Technology, Inc. (“Assignee”). | | |
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23-597
| 1 | 5. | | Requests to Issue Purchase Orders | The linkage to the Strategic Plan is subsection 7.3 - Enhance regional comprehensive transportation system.
Request that the Managing Director of the Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order(s) to Avail Technologies, Inc. the sole and authorized distributor for 2023-0420 Enterprise Resource Management (ERP) Software and Support for a term of three (3) years for an estimated amount of $254,284.00, with the stipulation that the vendor provides an updated sole source letter and affidavit each year. This contract will allow for the purchase of myAvail Enterprises Transit Management Solution (ETMS) software cloud base conversion, warranty, maintenance, and support directly from Avail necessary to support the converted software cloud base system and maintain the functionality of the Enterprise Resource Management (ERP) software.
Department: Mass Transit (Sun Metro)
Award to: Avail Technologies, Inc.
State College, PA
Year 1 Total: $105.450.00
Year 2 Total: $72,602.00
Year 3 Total: $76,232.00
Total Estimated Amount: $254,284.00 (3 years | | |
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23-599
| 1 | 6. | | Requests to Issue Purchase Orders | The linkage to the Strategic Plan is subsection 7.3 - Enhance regional comprehensive transportation system.
Award Summary:
Request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Ace Government Services, LLC referencing Contract 2017-1280 Janitorial Services - Mass Transit (Sun Metro). This will be a change order to increase the award by $228,187.74 for a total amount not to exceed $2,139,911.99. This change order will add capacity to the current contract for an additional six (6) months of janitorial services for bus shelters.
Department Mass Transit (Sun Metro)
Award to: Ace Government Services, LLC
El Paso, TX
Total Estimated Amount: $228,187.74
Account No: 560-3215-522060-60050-P6018-P60FTA117
-G60195307
Funding Source: FTA Formula 5307 Grant
District(s): All | | |
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23-612
| 1 | 7. | | Other Business | Discussion and action to authorize the City Manager or his/her designee to amend the FY 2023 Mass Transit Budget to allow the transfer of $2.5 million from the Sun Metro Operating fund to the Sun Metro Capital fund to complete the purchase of buses and equipment as approved by City Council in Schedule A of the FY2023 Mass Transit Board Budget Resolution. | Approve | Pass |
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