CITY OF EL PASO, TEXAS
LEGISTAR AGENDA ITEM SUMMARY FORM
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Details
All Districts
Streets and Maintenance, Richard J. Bristol, (915) 212-7000
Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181
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Title
The linkage to the Strategic Plan is subsection 7.2 - Improve competitiveness through infrastructure improvements impacting the quality of life.
Award Summary:
Discussion and action on the award of Solicitation 2021-1156 Grounds Maintenance City Turf Medians and Mowing to MG Evergreen LLC for a three (3) year initial term estimated amount of $1,280,040.00. The award also includes a two (2) year option for an estimated amount of $853,360.00. The total value of the contract is, including the initial term plus the option for a total of five (5) years, for an estimated amount of $2,133,400.00. This contract will provide mowing for all city turf medians and park sites.
Contract Variance:
The contract variance for this item is combining two contracts: 2016-597 Ground Maintenance - City Medians and 2017-1203 - Grounds Maintenance for El Paso City Parks - Mowing (Re-Bid).
The difference in price for Turf Median and Tree Bush Pruning/Removal, based on comparison to the previous contract, 2016-597, is as follows: An increase of $289,620.00 for the initial term, which represents a 152.62% increase due to price increases and quantity increases on Tree Bush Pruning/Removal.
The difference in price for Park Site Mowing, based on comparison to the previous contract, 2017-1203, is as follows: A decrease of $70,336.00 for the initial term, which represents a 21.80% decrease due to price decreases.
Department: Streets and Maintenance
Vendor: MG Evergreen LLC
El Paso, TX
Items: Groups 1 - 4
Initial Term: 3 years
Option to Extend: 2 years
Annual Estimated Award: $426,680.00
Initial Term Estimated Award: $1,280,040.00 (3 years)
Total Estimated Award: $2,133,400.00 (5 years)
Account No.: 451-2305-522210-51295-P5120
Funding Source: Environmental Fee Fund
Districts: All
This is a Best Value contract.
The Purchasing & Strategic Sourcing and Streets and Maintenance Departments recommend award as indicated to MG Evergreen LLC, the bidder offering the best value bid.
In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.
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