CITY OF EL PASO, TEXAS
AGENDA ITEM SUMMARY FORM
Details
All Districts
Streets & Maintenance, Richard J. Bristol, (915) 212-7000
Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181
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public hearing date: Click or tap to enter a date.
strategic goal:
Goal 7 - Enhance and Sustain El Paso’s Infrastructure Network
subgoal: 7.5 Set one standard for infrastructure across the city
SUBJECT:
APPROVE a Resolution / Ordinance / lease to do what? OR AUTHORIZE the City Manager to do what? Be descriptive of what we want Council to approve. Include $ amount if applicable.
Title
The linkage to the strategic plan is subsection 7.5 - Set one standard for infrastructure across the city.
Award Summary:
Discussion and action on the request that the Director of the Purchasing and Strategic Sourcing Department be authorized to issue a Purchase Order(s) to Sierra Machinery Inc., the sole factory authorized dealer of Volvo, Gradall, and Doosan parts & service in the El Paso area, with a two (2) year term and with a stipulation that Sierra Machinery Inc. provide an updated sole source letter and affidavit each year. This contract will ensure continued maintenance and repair of the Volvo, Gradall, and Doosen heavy equipment owned by the City.
Contract Variance:
The difference in cost, based on comparison to the previous contract is as follows: A yearly increase of $13,333.33 or a 7.1% due to increases in units being serviced.
Department: Streets and Maintenance
Award to: Sierra Machinery Inc.
El Paso, TX
Initial Term: 2 years
Annual Estimated Amount: $200,000.00
Total Estimated Award: $400,000.00 (2 years)
Account No.: 531210-532-3600-37020-P3701
531250-532-3600-37020-P3701
Funding Source: Inventory Purchases Materials and Supplies Equipment Outside Repair Services
District(s): All
Sole Source Reference: 2021-0742
This is a Sole Source, requirements contract.
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Background / DISCUSSION:
Discussion of the what, why, where, when, and how to enable Council to have reasonably complete description of he contemplated action. This should include attachment of bid tabulation, or ordinance or resolution if appropriate. What are the benefits to the City of this action? What are the citizen concerns?
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PRIOR COUNCIL ACTION:
Has the Council previously considered this item or a closely related one?
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AMOUNT AND SOURCE OF FUNDING:
How will this item be funded? Has the item been budgeted? If so, identify funding source by amount numbers and description of account. Does it require a budget transfer?
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********************REQUIRED AUTHORIZATION********************
If Agenda Item Summary Form is initiated by Purchasing, client department should sign also