CITY OF EL PASO, TEXAS
AGENDA ITEM SUMMARY FORM
Details
All Districts
Human Resources, Lettie Jimenez, (915) 212-1278
Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181
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public hearing date: Click or tap to enter a date.
strategic goal:
Goal 6 - Set the Standard for Sound Governance and Fiscal Management
subgoal: Choose an item.
SUBJECT:
APPROVE a Resolution / Ordinance / lease to do what? OR AUTHORIZE the City Manager to do what? Be descriptive of what we want Council to approve. Include $ amount if applicable.
Title
The linkage to the Strategic Plan is subsection 6.3 - Implement programs to reduce organizational risk. This contract will continue to provide mandatory workers’ compensation benefits to City employees.
Award Summary:
Discussion and action on the award of Solicitation No. 2020-768R Workers’ Compensation - 3rd Party Administrator to CAS - Claims Administrative Services, Inc., for an initial term of five (5) years for an estimated award of $4,985,705.00. The award is to include a two (2), one (1) year optional terms for a total estimated award of $7,054,242.00 for a total of seven (7) years.
Contract Variance:
The contract variance reflects an annual increase of $431,206.00 as a result of additional services included in this contract for Pre-Authorization, Cost Containment Fee, Nurse Case Management, and Peer Reviews.
Department: Human Resources
Award to: CAS - Claims Administrative Services, Inc.
Tyler, TX
Item(s): ALL
Initial Term: 5 years
Option to Extend: Two (2), one (1) year options
Annual Estimated Award: $997,141.00
Initial Term Estimated Award: $4,985,705.00 (5 Years)
Option 1: $1,023,346.00 (Year 6)
Option 2: $1,045,191.00 (Year 7)
Total Estimated Award: $7,054,242.00 (7 Years)
Account No.: 522000-209-3500-14070-P1417
Funding Source: Self Insurance
District(s): All
This is a Request for Proposal, service contract.
The Purchasing & Strategic Sourcing and Human Resources Departments recommend award as indicated to CAS - Claims Administrative Services, Inc., the highest ranked proposer based on evaluation factors established for this procurement. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.
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Background / DISCUSSION:
Discussion of the what, why, where, when, and how to enable Council to have reasonably complete description of he contemplated action. This should include attachment of bid tabulation, or ordinance or resolution if appropriate. What are the benefits to the City of this action? What are the citizen concerns?
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PRIOR COUNCIL ACTION:
Has the Council previously considered this item or a closely related one?
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AMOUNT AND SOURCE OF FUNDING:
How will this item be funded? Has the item been budgeted? If so, identify funding source by amount numbers and description of account. Does it require a budget transfer?
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********************REQUIRED AUTHORIZATION********************
If Agenda Item Summary Form is initiated by Purchasing, client department should sign also