CITY OF EL PASO, TEXAS
AGENDA ITEM SUMMARY FORM
Details
All Districts
Libraries, Norma Martinez, (915) 212-3200
Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181
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public hearing date: Click or tap to enter a date.
strategic goal:
Goal 4 - Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments
subgoal: 4.2 Create innovative recreational, educational and cultural programs
SUBJECT:
APPROVE a Resolution / Ordinance / lease to do what? OR AUTHORIZE the City Manager to do what? Be descriptive of what we want Council to approve. Include $ amount if applicable.
Title
The linkage to the Strategic Plan is subsection 4.2 - Create innovative recreational, educational and cultural programs.
Award Summary:
Discussion and action on the award of Solicitation 2020-1081 Janitorial Services - Libraries to Ace Government Services, LLC for an initial term of three (3) years for an estimated amount of $1,084,933.98. The award also includes two (2) year option for an estimated amount of $723,289.32. The total value of the contract including the initial term plus option is five (5) years for an estimated amount of $1,808,223.30. The award of this contract will provide janitorial services for the libraries.
Contract Variance:
The difference in cost, based on the comparison from previous contract, is as follows: an increase of $229,599.66 for the initial term, which represents a 26.84% increase above the previous contract. The increase is due to the additional libraries being brought online.
Department: Libraries
Award to: Ace Government Services, LLC
El Paso, TX
Item(s): ALL
Initial Term: 3 years
Option to Extend: 2 years
Annual Estimated Award: $361,644.66
Initial Term Estimated Award: $1,084,933.98 (3 years)
Total Estimated Award: $1,808,223.30 (5 years)
Account No.: 453-522120-1000-53030
453-522120-1000-53050
453-522120-1000-53060
453-522120-1000-53070
453-522120-1000-53080
453-522120-1000-53090
453-522120-1000-53100
453-522120-1000-53110
453-522120-1000-53120
453-522120-1000-53130
453-522120-1000-53140
453-522120-1000-53160
453-522120-1000-53310
453-522120-1000-53311
Funding Source: General Funds
Districts: All
This is a Best Value, service contract.
The Purchasing & Strategic Sourcing and Public Library Departments recommend award as indicated to Ace Government Services, LLC the bidder offering the best value bid.
In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.
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Background / DISCUSSION:
Discussion of the what, why, where, when, and how to enable Council to have reasonably complete description of he contemplated action. This should include attachment of bid tabulation, or ordinance or resolution if appropriate. What are the benefits to the City of this action? What are the citizen concerns?
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PRIOR COUNCIL ACTION:
Has the Council previously considered this item or a closely related one?
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AMOUNT AND SOURCE OF FUNDING:
How will this item be funded? Has the item been budgeted? If so, identify funding source by amount numbers and description of account. Does it require a budget transfer?
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********************REQUIRED AUTHORIZATION********************
If Agenda Item Summary Form is initiated by Purchasing, client department should sign also