CITY OF EL PASO, TEXAS
AGENDA ITEM SUMMARY FORM
Details
All Districts
Animal Services Department, Paula Powell, (915) 212-8703
Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181
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public hearing date: Click or tap to enter a date.
strategic goal:
Goal 8 - Nurture and Promote a Healthy, Sustainable Community
subgoal: 8.3 Enhance animal services to ensure El Paso’s pets are provided a safe and healthy environment
SUBJECT:
APPROVE a Resolution / Ordinance / lease to do what? OR AUTHORIZE the City Manager to do what? Be descriptive of what we want Council to approve. Include $ amount if applicable.
Title
The linkage to the Strategic Plan is subsection 8.3: Enhance animal services to ensure El Paso's pets are provided a safe and healthy environment. This contract will support Animal Services in keeping El Paso's pets safe and healthy.
Award Summary:
Discussion and action of the award of Solicitation No. 2021-0046 Veterinary Medical Supplies to Butler Animal Health Holding Company, LLC dba Covetrus North America, Manuel Talamantes, III dba El Paso Veterinary Supply, Lambert Vet Supply, Midwest Veterinary Supply, Inc. and Loren Hodges & Sons Inc, dba Longhorn Distributing, for an initial term of three (3) years for an estimated amount of $773,666.94. The award includes the option to extend amount of $206,387.88 for a total of five (5) year estimated award of $980,054.82.
Contract Variance:
The difference in price based on comparison from previous contract is as follows: An increase of $47,417.25 from the previous contract due to items added to this contract.
Department: Animal Services
Vendor # 1 Butler Animal Health Holding Company, LLC dba
Covetrus North America
Dublin, OH
Item(s): Group I (Items 8, 9, 11, 17, 19, 23-25, 27-30, 32, 35, 40, 47-49, 51, 56, 57, 58, 61, 69-74, 78 and 80)
Group III (Items 1, 8. 30, 32, 34, 35, 42, 47, 49, 51, 54, 58, 64, 66, 73-75, 77, 84, 89 and 91)
Initial Term: 3 years
Annual Estimated Award: $ 89,615.89
Total Estimated Award: $268,847.67 (3 years)
Vendor # 2: Manuel Talamantes, III dba El Paso Veterinary Supply
El Paso, TX
Item(s): Group I (Items 5, 10, 12, 14-16, 26, 45, 60, 64-67 and 82)
Group III (Items 11, 14, 17, 20, 37, 38, 50, 52, 53, 68, 70 and 88)
Initial Term: 3 years
Annual Estimated Award: $ 34,270.75
Total Estimated Award: $102,812.25 (3 years)
Vendor # 3: Lambert Vet Supply
Fairbury, NE
Item(s): Group I (Items 6, 53, 66 and 77)
Group III (Item 13)
Initial Term: 3 years
Annual Estimated Award: $92,193.30
Total Estimated Award: $92,193.30 (3 years)
Vendor # 4: Midwest Veterinary Supply, Inc.
Lakeville, MN
Item(s): Group I (Items 1-4, 7, 18, 20-22, 30-39, 41-44, 46, 50, 52, 54, 55, 59, 62, 63, 68, 75, 76, 79, 81 and 83)
Group III (Items 3-7, 9, 10, 12, 15, 16, 18, 19, 21-29, 31, 36, 39-41, 43-46, 48, 55-57, 59-62, 65, 69, 72, 76, 78-83, 85-87, 90, 92 and 93)
Option to Extend: 2 years
Annual Estimated Award: $102,550.44
Initial Estimated Award: $307,883.22 (3 years)
Total Estimated Award: $512,984.10 (5 years)
Vendor # 5 Loren Hodges & Sons Inc. dba Longhorn Distribution
El Paso, TX
Items(s): Group III (Items 2 and 67)
Option to Extend: 1 year
Option to Extend: 2 year
Annual Estimated Award: $643.50
Initial Estimated Award: $1,930.50 (3 years)
Total Estimated Award: $3,217.50 (5 years)
Total Annual Amount: $319,273.88 (5 Vendors)
Total Initial Term Award: $773,666.94 (3 years) (5 Vendors)
Total Estimated Award: $980,054.82 (5 years - Vendor #4 and #5)
Account No.: 225-2580-25120-531120
Funding Source: Animal Service Fund
District(s): All
This is a low bid, unit price contract.
The Purchasing & Strategic Sourcing and Animal Services Department recommend award as indicated to Butler Animal Health Holding Company, LLC dba Covetrus North America, Manuel Talamantes, III dba El Paso Veterinary Supply, Lambert Vet Supply, Midwest Veterinary Supply, Inc. and Loren Hodges & Sons Inc, dba Longhorn Distributing, the lowest, responsive and responsible bidders. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.
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Background / DISCUSSION:
Discussion of the what, why, where, when, and how to enable Council to have reasonably complete description of he contemplated action. This should include attachment of bid tabulation, or ordinance or resolution if appropriate. What are the benefits to the City of this action? What are the citizen concerns?
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PRIOR COUNCIL ACTION:
Has the Council previously considered this item or a closely related one?
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AMOUNT AND SOURCE OF FUNDING:
How will this item be funded? Has the item been budgeted? If so, identify funding source by amount numbers and description of account. Does it require a budget transfer?
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********************REQUIRED AUTHORIZATION********************
If Agenda Item Summary Form is initiated by Purchasing, client department should sign also