CITY OF EL PASO, TEXAS
LEGISTAR AGENDA ITEM SUMMARY FORM
DISTRICT, DEPARTMENT, CONTACT INFORMATIOn:
Please choose District and Department from drop down menu. Please post exactly as example below.
No Title’s, No emails. Please use ARIAL 10 Font.
Details
All Districts
Purchasing and Strategic Sourcing, K. Nicole Cote, (915) 212-1092
Public Health, Dr. Hector Ocaranza, (915) 212-1092
End
AGENDA LANGUAGE:
This is the language that will be posted to the agenda. Please use ARIAL 11 Font.
Title
The linkage to the Strategic Plan is subsection: 8.1 Deliver prevention, intervention and mobilization services to promote a healthy, productive and safe community.
Award Summary:
Discussion and action on the award of Solicitation 2024-0285 Janitorial Services to Ace Government Services, LLC for an initial three (3) year term for an estimated amount of $1,256,958.00. The total value of the contract is, including the initial term plus the option, for a total of five (5) years, for an estimated amount of $2,094,930.00. This contract will provide daily janitorial services across multiple clinics and office locations for the Department of Public Health.
Contract Variance:
The difference based in comparison to the previous contract is as follows: An increase of $566,735.40 representing an 82.11% increase due to changes to cleaning hours and changes to hourly rates.
|
Department: |
Public Health |
|
Award to: |
Ace Government Services LLC |
|
City & State: |
El Paso, Texas |
|
Item(s): |
All |
|
Initial Term: |
3 Years |
|
Option Term: |
2 Years |
|
Annual Estimated Award: |
$418,986.00 |
|
Initial Term Estimated Award: |
$1,256,958.00 |
|
Option Term Estimated Award: |
$837,972.00 |
|
Total Estimated Award |
$2,094,930.00 |
|
Account(s) |
341-1000-41160-522060 |
|
|
341-1000-41130-522060 |
|
|
341-2140-41240-522060-P41A-GT4124GAF |
|
|
341-2140-41240-522060-P41NE-GT4124GAF |
|
|
341-2235-41355-522060-PHS13-G21CSLFRF |
|
|
341-2235-41355-522150-PHS17-G21CSLFRF |
|
Funding Source(s): |
General Fund, Public Health Grants |
|
|
and COVID Relief Fund |
|
District(s): |
All |
|
|
|
This was a Best Value Bid Procurement - unit price contract.
The Purchasing & Strategic Sourcing Department and Department of Public Health recommend award as indicated to Ace Government Services LLC the highest ranked bidder based on the evaluation factors established in the evaluation criteria for this procurement and to deem Professional Janitorial Service of El Paso dba PJS of El Paso as nonresponsive due to failure to fulfill requirements on the bid form and Amanda Pauline Nyser dba Axiom Enterprise Solutions LLC and Technologies Link Business and Service Corporation as nonresponsive and nonresponsible due to failure of submitting the required surety letter.
It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.
In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.
End