CITY OF EL PASO, TEXAS
LEGISTAR AGENDA ITEM SUMMARY FORM
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Details
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Purchasing and Strategic Sourcing, Claudia A. Garcia, (915) 212-0043
Streets and Maintenance, Randy Garcia, (915) 212-7000
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Title
The linkage to the Strategic Plan is subsection: 7.2 Improve competitiveness through infrastructure improvements impacting the quality of life.
Award Summary:
Discussion and action on the award of Solicitation 2024-0474 Automotive Fuel- Unleaded to the following suppliers: 1) Rio Valley Biofuels LLC, 2) Mansfield Oil Company, 3) Tartan Oil for a total estimated amount of $9,600,000.00. This contract will provide unleaded automotive fuel to ensure the continual supply to city-owned vehicles that require fuel for daily operations.
Contract Variance:
The difference based in comparison to the previous contract is as follows: An increase of $1,200,000.00 for the initial term, which represents a 14.29% increase due to fuel prices increases.
Department: Streets and Maintenance
Award to Primary Vendor: Rio Valley Bio Fuels LLC
City & State: El Paso, TX
Item(s): All
Initial Term: 3 Years
Option Terms: 2 Years
Total Contract Time: 5 Years
Award to Secondary Vendor: Mansfield Oil Company
City & State: Gainesville, GA
Item(s): All
Initial Term: 3 Years
Option Terms: NA
Total Contract Time: 3 Years
Award to Tertiary Vendor: Tartan Oil LLC
City & State: Knoxville, TN
Item(s): All
Initial Term: 3 Years
Option Terms: NA
Total Contract Time:3 Years
Total Annual Estimated Award: $3,200,000.00
Total Initial Term Estimated Award: $9,600,000.00
Total Option Term Estimated Award: $6,400,000.00
Total Estimated Award: $16,000,000.00
Account(s) 532-3600-531240-37020-P3701
Funding Source(s): Internal Service Fund
District(s): All
This was a Best Value Bid Procurement - unit price contract.
The Purchasing & Strategic Sourcing Department and Streets and Maintenance Department recommend award as indicated to primary vendor: Rio Valley Biofuels, LLC, secondary vendor: Mansfield Oil Company and tertiary vendor: Tartan Oil, LLC the highest ranked bidders based on the evaluation factors established in the evaluation criteria for this procurement.
It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.
In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.
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