CITY OF EL PASO, TEXAS
LEGISTAR AGENDA ITEM SUMMARY FORM
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Sun Metro Mass Transit, Anthony R. DeKeyzer, (915) 212-3306
Purchasing and Strategic Sourcing, K. Nicole Cote, (915) 212-1092
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AGENDA LANGUAGE:
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Title
The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system.
Discussion and action on the award of Solicitation 2024-0129 Air and Fluid Filter Elements to Vehicle Maintenance Program for an initial term of three (3) years for an estimated amount of $1,158,150.30. The award also includes a two (2) year option for an estimated amount of $772,100.20. The total contract time is for five (5) years for a total estimated amount of $1,930,250.50. This contract will allow Sun Metro to purchase Air and Fluid Filter Elements required for the maintenance of the transit fleet.
Contract Variance:
The difference based in comparison to the previous contract is as follows: An increase of $110,942.85 for the initial term, which represents a 10.59% increase due to higher unit prices.
Department: Mass Transit (Sun Metro)
Award to: Vehicle Maintenance Program
City & State: Boca Raton, FL
Item(s): All
Initial Term:3 Years
Option Term: 2 Years
Total Contract Time: 5 Years
Annual Estimated Award: $386,050.10
Initial Term Estimated Award: $1,158,150.30
Option Term Estimated Award: $772,100.20
Total Estimated Award $1,930,250.50
Account(s) 560 - 3200 - 60060 - 522205 - P6019
Funding Source(s): Sun Metro Operating Fund
District(s): All
This was a Low Bid Procurement - unit price contract.
The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) departments recommend award as indicated to Vehicle Maintenance Program, the lowest responsive and responsible bidder, and that LWK Truck Parts - El Paso be deemed non-responsive due to not submitting bid for all line items.
It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.
In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.
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