CITY OF EL PASO, TEXAS
LEGISTAR AGENDA ITEM SUMMARY FORM
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Details
All Districts
Purchasing and Strategic Sourcing, Claudia A. Garcia, (915) 212-0043
Information Technology, Carolyn Patrick, (915) 212-1408
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AGENDA LANGUAGE:
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Title
The linkage to the Strategic Plan is subsection: 5.2 Leverage and expand the use of current and new technology to reduce inefficiencies and improve communications.
Award Summary:
Discussion and action on the request that Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2025-0334 Postage to The Pitney Bowes Bank, Inc. dba The Pitney Bowes Reserve Account, the sole source provider for postage for the mail sorter equipment, for a term of three (3) years, with an estimated amount of $1,112,956.56. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will be used for postage to support the daily mailroom activities and operations.
Contract Variance:
No variance, new contract.
Department: Information Technology Services
Award to: The Pitney Bowes Bank, Inc. dba The Pitney Bowes Reserve Account
City & State: Salt Lake City, UT
Item(s): All
Initial Term: 3 Years
Option Term: NA
Total Contract Time: 3 Years
Annual Estimated Award: $370,985.52
Initial Term Estimated Award: $1,112,956.56
Option Term Estimated Award: N/A
Total Estimated Award: $1,112,956.56
Account(s): 239-1000-15250-523040-P1523
Funding Source(s): General Fund
District(s): All
Non-Competitive Procurement under Local Government General Exemption: Section 252.022 -(7) a procurement of items that are available from only one source - (A) items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies.
The Purchasing & Strategic Sourcing and Information Technology Services Departments recommend award as indicated to The Pitney Bowes Bank, Inc. dba The Pitney Bowes Reserve Account under the exemption listed above.
It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.
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