CITY OF EL PASO, TEXAS
LEGISTAR AGENDA ITEM SUMMARY FORM
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Details
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Purchasing and Strategic Sourcing, Claudia A. Garcia, (915) 212-0043
Streets and Maintenance, Randy Garcia, (915) 212-7000
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AGENDA LANGUAGE:
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Title
The linkage to the Strategic Plan is subsection: 7.2 - Improve Competitiveness Through Infrastructure Improvements Impacting the Quality of Life.
Award Summary:
Discussion and action that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2025-0276 Autocar Proprietary Parts and Service to TE El Paso, LLC dba Vernon Gene’s Megastore, the sole and authorized distributor, for a term of three (3) years for an estimated amount of $1,140,000.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow the purchase of Autocar proprietary parts and service.
Contract Variance:
The difference based in comparison to the previous contract is as follows: An increase of $465,000.00 for the initial term, which represents a 68.89% increase due to price increases and additional contract capacity to maintain parts inventory.
Department: Streets & Maintenance
Award to: TE El Paso, LLC dba Vernon Gene’s Megastore
City & State: El Paso, TX
Item(s): All
Initial Term: 3 Years
Option Term: N/A
Total Contract Time: 3 Years
Annual Estimated Award: $380,000.00
Initial Term Estimated Award: $1,140,000.00
Option Term Estimated Award: N/A
Total Estimated Award: $1,140,000.00
Account(s): 532-3600-531250-37020-P3701 (Service)
532-3600-531210-37020-P3701 (Parts)
Funding Source(s): Internal Service Fund
District(s): All
Non-Competitive Procurement under Local Government General Exemption: Section 252.022 - (7) a procurement of items that are available from only one source - (D) captive replacement parts or components for equipment.
The Purchasing & Strategic Sourcing and Streets & Maintenance Departments recommend award as indicated to TE El Paso, LLC dba Vernon Gene’s Megastore under the exemption listed above.
It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.
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