CITY OF EL PASO, TEXAS
AGENDA ITEM SUMMARY FORM
Details
All Districts
Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181
Streets and Maintenance, Richard Bristol, (915) 212-7000
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public hearing date: Click or tap to enter a date.
strategic goal:
Goal
Goal 3 - Promote the Visual Image of El Paso
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subgoal: 3.1 Improve the visual impression of the community (gateways, corridors, intersections, and parkland)
SUBJECT:
APPROVE a Resolution / Ordinance / lease to do what? OR AUTHORIZE the City Manager to do what? Be descriptive of what we want Council to approve. Include $ amount if applicable.
Title
The linkage to the Strategic Plan is subsection 3.1 - Improve the visual impression of the community (gateways, corridors, intersections and parkland). This contract will provide supplemental foliar nutrient products, needed for the city’s Sport turf areas.
Award Summary:
The award of Solicitation No. 2020-1090 Supplemental Foliar Nutrients for Sports Turf to the following vendors: Timothy Cuquet Mitchell dba C.M.C. Agronomy, LLC. for item 1, for a three (3) year initial term estimated award of $24,213.75. The award is to include a two (2) year optional amount of $16,142.50 for a total five (5) year award of $40,356.25 and Turf Care of Texas, LLC for items 2 and 3, for a three (3) year term estimated award of $66,645.00. The award is to include a two (2) year optional amount of $44,430.00 for a total five (5) year award of $111,075.00.
Contract Variance:
The difference in cost, based on the comparison from previous contract is as follows: An increase of $6,071.25 for the initial term, which represents a 7.16% increase, due to price increases.
Department: Streets and Maintenance
Vendor 1: Timothy Cuquet Mitchell dba C.M.C. Agronomy, LLC.
McKinney, TX
Items: 1
Initial Term: 3 years
Option to Extend: 2 years
Annual Estimated Award: $ 8,071.25
Initial Term Estimated Award: $ 24,213.75 (3 years)
Total Estimated Award: $ 40,356.25 (5 years)
Account No.: 451 - 1000 - 51295 - 532000 - P5120
Funding Source: General Fund
District(s): All
Department: Streets and Maintenance
Vendor 2: Turf Care of Texas, LLC.
Frisco, TX
Item(s): 2 and 3
Initial Term: 3 years
Option to Extend: 2 years
Annual Estimated Award: $ 22,215.00
Initial Term Estimated Award: $ 66,645.00 (3 years)
Total Estimated Award: $111,075.00 (5 years)
Account No.: 451 - 1000 - 51295 - 532000 - P5120
Funding Source: General Fund
Districts: All
Total Annual Amount: $ 30,286.25 (2 vendors)
Total Initial Estimated Award: $ 90,858.75 (2 vendors - 3 years)
Total Estimated Award $151,431.25 (2 vendors - 5 years)
This is a Low Bid, unit price contract.
The Purchasing & Strategic Sourcing and Streets and Maintenance Departments recommend award as indicated to Timothy Cuquet Mitchell dba C.M.C. Agronomy, LLC. and Turf Care of Texas, LLC the lowest responsive responsible bidders.
In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.
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Background / DISCUSSION:
Discussion of the what, why, where, when, and how to enable Council to have reasonably complete description of he contemplated action. This should include attachment of bid tabulation, or ordinance or resolution if appropriate. What are the benefits to the City of this action? What are the citizen concerns?
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PRIOR COUNCIL ACTION:
Has the Council previously considered this item or a closely related one?
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AMOUNT AND SOURCE OF FUNDING:
How will this item be funded? Has the item been budgeted? If so, identify funding source by amount numbers and description of account. Does it require a budget transfer?
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********************REQUIRED AUTHORIZATION********************
If Agenda Item Summary Form is initiated by Purchasing, client department should sign also