CITY OF EL PASO, TEXAS
AGENDA ITEM SUMMARY FORM
Details
All Districts
Airport, Sam Rodriguez, (915) 212-7301
Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181
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public hearing date: Click or tap to enter a date.
strategic goal:
Goal 1 - Create an Environment Conducive to Strong Sustainable Economic Development
subgoal: 1.4 Grow the core business of air transportation
SUBJECT:
APPROVE a Resolution / Ordinance / lease to do what? OR AUTHORIZE the City Manager to do what? Be descriptive of what we want Council to approve. Include $ amount if applicable.
Title
The linkage to the Strategic Plan is subsection 1.4 - Grow the core business of air transportation.
Award Summary:
Discussion and action on the award of Solicitation No. 2020-512R Multi-User Flight Information Display System and Public Address System to SITA Information Networking Computing USA, Inc. This award consists of the replacement of the current Flight Information Display System (FIDS) and Public Address (PA) System for an estimated amount of $1,186,703.41 plus a three (3) term for license and maintenance support for an estimated amount of $245,317.13. The award also includes a two (2) year option for continued license and maintenance support for an estimated amount of $205,682.24. The total value of the contract including the initial term plus a two (2)-year option is five (5) years for an estimated amount of $1,637,702.78. The award of this contract will allow the visual and audio systems to be improved and therefore provide real-time updates to our passengers as well as information to help navigate through the airport.
Contract Variance:
No similar contract to compare.
Department: Aviation
Award to: SITA Information Networking Computing USA, Inc.
Atlanta, GA
System Replacement: $1,186,703.41
Replacement Term: 210 Consecutive Calendar Days
Maintenance and Support:
Initial Term: 3 years
Option: 2 Years
Initial Term Estimated Award: $ 245,317.13 (3 years)
Option Term Estimated Award: $ 205,682.24 (2 years)
Total Estimated Award: $ 450,999.37 (5 years)
Total Estimated Award: $1,637,702.78 (Replacement & 5 years)
Account No.: 562-3010-62335-580270
562-3081-62335-580270
Funding Source: Passenger Facility Charge and Airport Enterprise
District(s): All
This is a Request for Proposal, service contract.
The Purchasing and Strategic Sourcing and the Aviation departments recommend award as indicated to SITA Information Networking Computing USA, Inc. the highest ranked proposers based on evaluation factors established for this procurement.
In addition, it is requested that the City Attorney’s Office review and that the City Manager be authorized to execute any related contract documents necessary to effectuate this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.
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Background / DISCUSSION:
Discussion of the what, why, where, when, and how to enable Council to have reasonably complete description of he contemplated action. This should include attachment of bid tabulation, or ordinance or resolution if appropriate. What are the benefits to the City of this action? What are the citizen concerns?
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PRIOR COUNCIL ACTION:
Has the Council previously considered this item or a closely related one?
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AMOUNT AND SOURCE OF FUNDING:
How will this item be funded? Has the item been budgeted? If so, identify funding source by amount numbers and description of account. Does it require a budget transfer?
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********************REQUIRED AUTHORIZATION********************
If Agenda Item Summary Form is initiated by Purchasing, client department should sign also