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22-1113
| 1 | 1. | | Minutes | Approval of the Minutes of the Regular City Council Meeting of August 16, 2022. | | |
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22-1126
| 1 | 2. | | Request to Excuse | REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS | | |
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22-1093
| 1 | 3. | | Resolutions | That Schedule C to the FY 2022 Budget Resolution and effective September 1, 2021, shall be amended as set forth in Attachment A of the Resolution, to establish a commercial air carrier's employee parking rate under Section 14.24.080 of the City Code. | | |
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22-1094
| 1 | 4. | | Resolutions | That the City Manager, or designee, is authorized to sign a Lessor's Approval of Assignment on Butterfield Trail Industrial Park Lease by and between the City of El Paso, Alamo Properties Joint Venture a Texas Joint Venture, and JQBC Spur, L.L.C., regarding the following described property: A portion of Lot 8, Block 12, Butterfield Trail Industrial Park, Unit Three, El Paso International Airport City of El Paso, El Paso County, Texas (approximately 199,436 SQ FT), commonly known as 34 Spur Drive, El Paso, Texas.
Term beginning on January 01, 1989 ("Effective Date"), and ending on December 31, 2028 for an annual rent fee of $48,522.72 or $4,043.56 per month. | | |
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22-1095
| 1 | 5. | | Resolutions | That the City Manager, or designee, is authorized to sign a Lessor's Approval of Assignment on Butterfield Trail Industrial Park Lease by and between the City of El Paso, SNRA Commodities, Inc., and Prent Corporation, regarding the following described property: A portion of Lots 6 & 8, Block 3, Butterfield Trail Industrial Park, Unit One, El Paso International Airport City of El Paso, El Paso County, Texas (approximately 134,084.219 SQ FT), commonly known as 19 Founders Blvd., El Paso, Texas.
Term beginning on March 01, 1983 ("Effective Date"), and ending on February 28, 2023 for an annual rental fee of $23,169.72 or $1,930.81 per month. | | |
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22-1101
| 1 | 6. | | Resolutions | That the City Manager be authorized to sign a Fourth Amendment to a Fuel Site Lease Agreement between the City of El Paso ("Lessor") and Southwest Airlines Co. ("Lessee") for approximately 42,640 square feet of Airportowned property used for fuel storage and a 1,000 square foot maintenance facility located at 7619 Boeing Dr., El Paso Texas.
Annual Rental Fees: 42,640 SF x $0.60 per SF per annum = $25,584.00. No rental adjustment is due at this time. This Fourth Amendment adds a one-year extension to the term of the lease, which would then expire on August 31, 2023. | | |
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22-1102
| 1 | 7. | | Resolutions | That the City Manager be authorized to sign a Boeing Business District Lease Agreement by and between the City of El Paso ("Lessor") and Chenausky Property and Investments, LLC ("Lessee"), for an general aviation ground lease comprising of approximately 0.689 acres, or 30,013 square feet municipally known and numbered as 7309 Boeing Drive El Paso, Texas.
The forty (40) year initial term begins on August 30, 2022 ("Effective Date") and ends on August 29, 2062. The annual rental fee is $13,199.72 or $1,099.98 per month. There is one option to extend the lease for an additional ten (10) years that can be exercised with a 180-day notice to the Lessor. | | |
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22-1108
| 1 | 8. | | Resolutions | A Resolution authorizing the City Manager to sign a License Agreement between the City of El Paso and AT&T Corp. for the install, repair and maintain of fiber optic conduit running across the Paso Del Norte Bridge, for a term of seven (7) years with the option of three additional five-year terms, for a Total Fee of $61,320.23, which is subject to a 5% annual increase. | | |
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22-1110
| 1 | 9. | | Resolutions | Resolution to authorize the City Manager to sign a Seventh Amendment and Lessor's Approval of Assignment of the Golf Course Operation and Concession Agreement by and among the City of El Paso ("Lessor"), Bueno Investments, Inc ("Assignor") and EP GolfCo, LLC ("Assignee") for the following described property: A portion of Morehouse Survey No. 12 and a portion of Section 40, Block 80 TSP 2 T&P Survey, City of El Paso, El Paso County, Texas, municipally known as Lone Star Golf Club (f/k/a/ Cielo Vista Golf Course) located at 1510 Hawkins Blvd., El Paso Texas. | | |
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22-986
| 1 | 10. | | Resolutions | That the Mayor be authorized to sign an Interlocal Cooperation Agreement (the “Agreement”) between the City of El Paso, Texas (“City”) and the Ysleta del Sur Pueblo (“Pueblo”) to facilitate fire and emergency response during emergency conditions occurring within the City or the Pueblo, to expire on August 31, 2022, or as extended through automatic renewal through 2027. | | |
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22-987
| 1 | 11. | | Resolutions | That the Mayor be authorized to sign an Interlocal Cooperation Agreement (the “Agreement”) between the City of El Paso, Texas (“City”) and the El Paso County Emergency Services District No. 1 (“District”) to provide fire and emergency response during emergency conditions occurring within the City or the District, to expire on September 30, 2022, or as extended through automatic renewal through 2027. | | |
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22-988
| 1 | 12. | | Resolutions | That the Mayor be authorized to sign an Interlocal Cooperation Agreement (the “Agreement”) between the City of El Paso, Texas (“City”) and the El Paso County Emergency Services District No. 2 (“District”) to provide fire and emergency response during emergency conditions occurring within the City or the District, to expire on September 30, 2022, or as extended through automatic renewal through 2027. | | |
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22-1117
| 1 | 13. | | Resolutions | That the Mayor be authorized to sign an Interlocal Governmental Agreement between the City of El Paso and the County of El Paso/District Attorney, 34th Judicial District of the State of Texas, for services to the City and its Police Department relating to arrests and prosecution of criminal cases in connection with the District Attorney's Information Management System (DIMS) program. The County of El Paso will fund DIMS in the amount of $531,222.72 (69%) while the City will fund DIMS in an amount not to exceed $238,665.28 (31 %). | | |
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22-1088
| 1 | 14. | | Resolutions | That the Solid Waste liens on the attachment posted with this agenda be approved (See Attachment A). | | |
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22-1098
| 1 | 15. | | Resolutions | Resolution to authorize the City Manager to execute a Sponsorship Agreement between the City of El Paso and CommUNITY en Accion (a Texas NonProfit Organization) wherein, CommUNITY en Accion will sponsor name plaques and granite for Treacherous Crossing Public Art Project, an installation at the El Paso Museum of History, for the amount of $35,000.00, and to make any budget transfers required to ensure that the funds are properly expended for such purpose and to execute any related documents or amendments to carry out this purpose. | | |
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22-1107
| 1 | 16. | | Resolutions | Approve a Resolution to Authorize the City Manager to sign on to joint comments drafted by a group of local governments in Texas. The comments will be filed in to the Sunset Advisory Commission currently reviewing the mission and performance of the Public Utility Commission of Texas (PUCT). | | |
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22-1128
| 2 | 17. | | Board Appointments | Carlos Saenz to the Parks and Recreation Advisory Board by Representative Isabel Salcido, District 5. | | |
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22-1138
| 2 | 18. | | Board Appointments | Richard Bustamante to the Parks and Recreation Advisory Board by Representative Cissy Lizarraga, District 8. | | |
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22-1125
| 2 | 19. | | Board Appointments | Kathryn R. Lucero to the Women’s Rights Commission by Representative Henry Rivera, District 7. | | |
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22-1096
| 1 | 20. | | Applications for Tax Refunds | That the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires approval by the legislative body of refunds of tax overpayments greater than $2,500.00. (See Attachment B) | | |
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22-1127
| 1 | 21. | | Notice for Notation | Accept the donation of $470 worth of school supplies from El Paso Disposal for community engagement events in District 3. | | |
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22-1123
| 1 | 22. | | Notice of Campaign Contributions | For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Representative Joe Molinar in the amount of $5,000.00 from the El Paso Municipal Police Officers Association. | | |
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22-1130
| 1 | 23. | | Notice of Campaign Contributions | For notation pursuant to Section 2.92.080 of the City Code, receipt of the following campaign contributions by City Representative Claudia L. Rodriguez, District 6 : $80.00 from Claudia and Manuel Vasquez; $80.00 from Sylvia and Genaro Ruvalcaba; $180.00 from Jeseh Rivera; $150.00 from Alicia Rivera; $100.00 from Dina and Adrian Zamarripa; $20.00 from Soledad Cadena; $160.00 from Aybil Guzman; $100.00 from Rafael De La Rosa; $100.00 from Lizette and Ruben Reyes; $100.00 from Elisa and Marcos Rivera; $40.00 from Deborah Barron; $100.00 from Erika Urbina; $100.00 from Carlos Sierra; $100.00 from Manuel and Evelyn Urbina; $200.00 from Rick and Sharon Bonart; $100.00 from Lizzet and Jazmine Urbina; $500.00 from Ben Ivey; $2,500.00 from David Cordero; $2,500.00 from Steve Ortega; $2,500.00 from JP Bryan. | | |
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22-1077
| 1 | 24. | | Best Value Procurement | The linkage to the Strategic Plan is subsection 7.5 - Set One Standard for Infrastructure Across the City.
Award Summary:
The award of Solicitation 2022-0535 Janitorial Services - Municipal Court to Ace Government Services, LLC for an initial three (3) year term for an estimated amount of $202,797.00. The award also includes a two (2) year option for an estimated amount of $135,198.00. The total value of the contract is, including the initial term plus the option, for a total of five (5) years, for an estimated amount of $337,995.00. This contract will allow janitorial services at municipal court.
Contract Variance:
The difference based in comparison to the previous contract is as follows: An increase of $71,253.00 for the initial term, which represents a 54.17% increase due to increased labor costs.
Department: Municipal Court
Vendor: Ace Government Services, LLC
El Paso, TX
Item(s): All
Initial Term: 3 years
Option to Extend: 2 years
Annual Estimated Award: $67,599.00
Initial Term Estimated Award: $202,797.00 (3 years)
Total Estimated Award: $337,995 | | |
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22-1118
| 1 | 25. | | Request for Proposals | The linkage to Strategic Plan is subsection 6.6 - Ensure continued financial stability and accountability through sound financial management, budgeting and reporting.
Award Summary:
That in accordance with the City’s Debt Management Policy, the List of Qualified Professional Underwriters compiled from Solicitation 2022-0472R is hereby approved and the City Manager or his designee is authorized to select the appropriate underwriting firms to provide underwriting services for future City debt issuances or other financings from the List in rotating order. The selection and rotation of the underwriting firm will depend on the number of firms necessary for a particular issuance, which will vary based on the size and complexity of the issuance. All associated fees will be negotiated at the time of issuance. Said List shall remain in effect from August 30, 2022 through August 29, 2027, with an option to extend the term for an additional two, one-year options to extend to be exercised by the City Manager or designee. Although the City anticipates using this list as the basis for selecting | | |
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22-1087
| 1 | 26. | | Bids | The linkage to the Strategic Plan is subsection 4.2 - Create innovative recreational, educational and cultural programs
Award Summary:
The award of Solicitation 2022-0826 JP Shawver Park Improvements to BLACK STALLION CONTRACTORS, INC. for a total estimated award of $175,271.71. The project consists of new 3-wall handball court, installation of solar light fixtures, concrete sidewalks and modifications to the existing irrigation system.
Department: Capital Improvement
Award to: BLACK STALLION CONTRACTORS, INC.
El Paso, TX
Item(s): Base Bid I
Initial Term: 180 Consecutive Calendar Days
Base Bid I: $175,271.71
Total Estimated Award: $175,271.71
Funding Source: Community Development Block Grant
Accounts: 471-2400-71240-580270-G7146CD68
District(s): 7
This is a Low Bid procurement, unit price contract.
The Purchasing & Strategic Sourcing and Capital Improvement Departments recommend award as indicated to BLACK STALLION CONTRACTORS, INC., the lowest responsive and responsible bidder.
It is requested that the City Manager be authorized to estab | | |
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22-1089
| 1 | 27. | | Members of the City Council | Discussion and action on a Resolution that the City of El Paso proudly honors and recognizes District 1 City Representative and Mayor Pro Tempore Peter Svarzbein for being elected the first Latino Chairman of Sister Cities International. | | |
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22-1137
| 1 | 28. | | Members of the City Council | Presentation and update by the City Manager on the status of grants and/or loans provided to small businesses through the Small Business Emergency Relief Program managed by LiftFund, to include a list of any businesses attached to a lien. | | |
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22-1135
| 1 | 29. | | Members of the City Council | Discussion and action to approve a Resolution that the City Council declares that the expenditure of District 8 discretionary funds in an amount not to exceed $5,846.70 for the use of El Paso Police Department patrol units and officers to support the Bowie 100th Anniversary Legacy Parade to be held on September 1, 2022, serves a municipal purpose of setting the standard for a safe and secure city; enhancing El Paso’s quality of life; and fostering community pride; and that the City Manager be authorized to effectuate any budget transfer necessary to ensure that the funds are properly expended for such purpose and to execute any related agreements and amendments to such agreements. | | |
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22-1122
| 1 | 30. | | Members of the City Council | Discuss the 2022 Sister Cities International U.S. - Mexico Mayor's Community Summit host in San Diego-Tijuana October 11-14. The City of El Paso will be able to promote its uniqueness and reinforce the existing relationships with other Mexican cities and the United States. | | |
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22-1099
| 1 | 31. | | Members of the City Council | Discussion and action to allow the Animal Shelter Advisory Committee (“ASAC”) to participate in bi-annual events that do not require a monetary contribution in partnership with City of El Paso Animal Services and other organizations to increase adoptions, raise public awareness, and address the needs and welfare of animals, pursuant to Ordinance No. 017746, ASAC originating ordinance. | | |
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22-1136
| 1 | 32. | | Members of the City Council | Discussion and action to recognize September as Suicide Prevention Month, a time for people to raise awareness of suicide prevention, treatment, and recovery. | | |
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22-1100
| 1 | 33. | | Operational Focus Updates | Presentation and discussion on El Paso Animal Services management update. | | |
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22-1115
| 1 | 34. | | Other Bids, Contracts, Procurements | The linkage to the Strategic Plan is subsection: 2.3 - Increase public safety operational efficiency.
Award Summary:
Discussion and action on the request that the Director of the Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order(s) to TargetSolutions Learning, LLC d/b/a Vector Solutions, the sole provider for the annual maintenance of Target Solutions training software for Fire Department uniform personnel and 911 Communications personnel for a term of three (3) years for an estimated amount of $182,714.13 with the stipulation that the vendor provides an updated sole source letter and affidavit each year. The award of this contract will allow the use of this continuing education software for the El Paso Fire Department uniform personnel and 911 Communications personnel to track training and credentials to meet Texas Commission on Fire Protection (TCPF) and Texas Department of State Health Services (TDSHS) requirements.
Contract Variance:
The difference based in comparison to the previous contract is as follows: A decrease of $7,496.37, which | | |
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22-1091
| 1 | 35. | | Other Bids, Contracts, Procurements | The linkage to Strategic Plan is subsection 6.2 - Implement employee benefits and services that promote financial security.
Award Summary:
Discussion and action on the award of Solicitation No. 2022-0038R 457(b) Deferred Compensation Plan Administrator and 401(a) Profit Sharing Plan Administrator to Empower Retirement, LLC for an initial five (5) year term. The award is to include a two (2), two (2) year optional terms for a total of nine (9) years.
Contract Variance:
Not applicable, no cost to the City.
Department: Human Resources
Award to: Empower Retirement, LLC
Greenwood Village, CO
Item(s): All
Initial Term: 5 years
Option to Extend: Two (2), two (2) years
Annual Estimated Award: N/A
Initial Term Estimated Award: N/A
Option Term Estimated Award: N/A
Total Estimated Award: N/A
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22-1114
| 1 | 36. | | Other Bids, Contracts, Procurements | The linkage to Strategic Plan is subsection 6.2 - Implement employee benefits and services that promote financial security.
Award Summary:
Discussion and action on the request that the Director of Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order to USI Southwest, Inc., referencing Contract 2019-1063R Property Insurance. This will be a change order to increase the contract by $682,201.40 for a total amount not to exceed $3,411,006.98 for the initial term. The change order will cover expenses for property insurance annual premium increases from August 30, 2020 to July 1, 2023.
Contract Variance:
No contract variance
Department: Human Resources
Award to: USI Southwest, Inc.
El Paso, TX
Total Estimated Amount: $682,201.40
Account No.: 999-9999-1000-544090
Funding Source Non-departmental - Property Insurance Expense
District(s): All
This is a Request for Proposal, services contract. | | |
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22-1116
| 1 | 37. | | Other Bids, Contracts, Procurements | The linkage to Strategic Plan is subsection 6.6 - Ensure continued financial stability and accountability through sound financial management, budgeting and reporting.
Award Summary:
Discussion and action that the City Manager be authorized to sign an agreement for Contract No. 2022-0411R Professional Municipal Advisory Services between the City and Hilltop Securities, Inc., for a contract term of three (3) years beginning on September 1, 2022 and ending on, August 31, 2025, with an option to extend the term for an additional two, one-year options to extend to be exercised by the City Manager or designee; and whereas, the fees due to Hilltop Securities, Inc., for municipal advisory services will not exceed the fee schedule of a base fee of $25,000.00 plus $1.30 per $1,000.00 for the first $75,000,000.00 of bonds issued, plus $1.15 per $1,000.00 thereafter. The City will also pay for reimbursable expenses and for additional services for the completion of debt issuance.
This is a Request for Qualifications, service contract.
The Purchasing & Strategic Sourcing Department and | | |
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22-1119
| 1 | 38. | | Other Bids, Contracts, Procurements | The linkage to Strategic Plan is subsection 8.1 - Deliver prevention, intervention and mobilization services to promote a healthy, productive and safe community.
Award Summary:
Discussion and action of the award of Solicitation No. 2022-0039 Security Guard Services to Night Eyes Protective Services, Inc., for an initial term of three (3) years for an estimated amount of $759,504.00. The award also includes a two (2) year option for an estimated amount of $506,336.00. The total contract value is, including the initial term plus option is five (5) years, for an estimated amount of $1,265,336.00.
Contract Variance:
The difference based in comparison to the previous contract is as follows: An increase of $197,536.32 for the initial term, which represents a 355.08% increase due to an increase in sites resulting in additional hours and an increase in hourly rates.
Department: Health
Award to: Night Eyes Protective Services, Inc.
El Paso, TX
Item(s): ALL
Initial Term: 3 years
Option to Extend: 2 years
Annual Estimated Award: $ 253,168.00
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22-1007
| 1 | 39. | | Ordinances | An Ordinance vacating a 1,947 square-foot portion of Grandview Avenue located within Block 7, Highland Park Addition, City of El Paso, El Paso County, Texas.
Subject Property: 1901 Grandview Ave.
Applicant: Physician Reliance, LLC SURW22-00003 | | |
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22-1013
| 1 | 40. | | Ordinances | An Ordinance vacating a 1,742 square-foot portion of a 20 foot wide alley and utility easement located within Block 2, Mills Map Addition, City of El Paso, El Paso County, Texas.
Subject Property: 415 North Mesa St.
Applicant: Mills Plaza Properties VIII, LP SURW22-00002 | | |
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22-998
| 1 | 41. | | Ordinances | An Ordinance amending Ordinance 8064 (Classification and compensation Plan) to amend Section 4.5 (Observed Holidays) to add Cesar Chavez Day. | | |
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22-1082
| 1 | 42. | | Other Business | Discussion and action that the City Manager be authorized to sign the Agreement for Professional Services by and between the City of El Paso and Parkhill, Smith & Cooper, Inc., a Domestic For-Profit Corporation, for a project known as “EPIA-Taxiway Golf Reconstruction”, for an amount not to exceed $876,370.00; that the City Engineer is authorized to approve additional Basic Services and Reimbursable Expenses for an amount not to exceed $50,000.00; and to approve Additional Services for an amount not to exceed $50,000.00; if such services are necessary for the proper execution of the project and that the increased amounts are within the appropriate budgets of the project for a total amount not to exceed $976,370.00; and that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for the execution of the Agreement. | | |
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22-1090
| 1 | 43. | | Other Business | Discussion and action that the City Manager be authorized to sign the Agreement for Professional Services by and between the City of El Paso and Garver, LLC., an Arkansas professional limited liability company authorized to do business in Texas, for a project known as “EPIAGeneral Aviation Ramp Reconstruction”, for an amount not to exceed $1,913,810.00; that the City Engineer is authorized to approve additional Basic Services and Reimbursable Expenses for an amount not to exceed $50,000.00; and to approve Additional Services for an amount not to exceed $50,000.00; if such services are necessary for the proper execution of the project and that the increased amounts are within the appropriate budgets of the project for a total amount not to exceed $2,013,810.00; and that the City Manager
be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for the execution of the Agreement.
Funding source: FAA Grant and Airport Enterprise Funds. | | |
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22-1106
| 2 | 44. | | Other Business | Discussion and action on the approval of a Resolution to authorize the City Manager to accept and sign a grant agreement for the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant from the United States Department of Transportation (USDOT) for the Ysleta Port of Entry Pedestrian and Related Improvements Project. This authorization shall include the original grant agreement, any related modifications, and any other documents when the form and substance of those documents have been reviewed and approved by the City Attorney’s Office, and the authorization will include the ability to sign multiple agreements and documents, as the grant might be issued in various disbursement. That the City Manager may be authorized to approve and sign any budget transfers needed to establish appropriations in connection with this grant. The total grant amount shall include an estimated federal share of $12,000,000 and an estimated match of $3,000,000 to be paid for with P3 Funds, totaling $15,000,000 for the Ysleta Port of Entry Pedestrian and Related Improvements Project. | | |
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22-1109
| 1 | 45. | | Other Business | Discussion and action on a Resolution of the City Council of the City of El Paso nominating Phelps Dodge Refining Corporation for participation in the Texas Enterprise Zone Program, a state sales and use tax refund program designed to encourage private investment and job creation and/or retention in economically distressed areas of the state. | | |
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22-1049
| 1 | 46. | | Other Business | Discussion and action on an appeal by the property owner of 1121 Terrace Court, El Paso, Texas in the Sunset Heights Historic District regarding a decision rendered by the Historic Landmark Commission (HLC) in HLC Case PHAP22-00022 on June 6, 2022, to deny a Certificate of Appropriateness for the referenced property. [POSTPONED FROM 08-16-2022 AND 08-30-2022] | | |
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22-1097
| 1 | 47. | | Other Business | Discussion and action to approve the El Paso County 911 District FY 2022 - 2023 Budget to be presented by Scott Calderwood, Director. | | |
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22-1092
| 1 | 48. | | Other Business | Discussion and action that the City Manager be authorized to sign a two year On-Call Professional Services Agreement to perform surveying services on a task-by-task basis by and between the City of El Paso and each of the following three (3) consultants:
1. Brock & Bustillos, Inc.
2. Cobb, Fendley & Associates, Inc.
3. Frank X. Spencer & Associates, Inc.
Each On Call Agreement will be for an amount not to exceed $300,000.00, and each agreement will include authorization for the City Engineer to approve additional Basic Services and Reimbursables for an amount not to exceed $50,000.00 and authorization for the City Engineer to approve Additional Services for an amount not to exceed $50,000.00 if the identified services are necessary for proper execution of identified project and if the increased amounts are within the appropriate budget identified for a project. In addition, the City Manager is authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of each On-Call Agreement. | | |
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22-1124
| 1 | 49. | | Other Business | Discussion and action that the City Manager or his designee be authorized to sign required documents and submit an application to the Texas Military Preparedness Commission for the Defense Economic Adjustment Assistance Grant (DEAAG) for the construction of the McGregor Range Waterline Replacement. | | |
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22-1104
| 1 | 50. | | Other Business | Discussion and action that the City Manager be authorized to sign an agreement between the City of El Paso and the El Paso Veterinary Medical Association (EPVMA) for the City of El Paso to transfer $1.5 million to the EPVMA to promote overall community health by increasing spaying and neutering pets to promote a healthy and sustainable animal community in the City. | | |
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